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Updated Rules for Electronic Records Management

March 12, 2015 | IGFOA updates
(630) 942-6587 | execdir@igfoa.org

The Joint Committee on Administrative Rules (JCAR) approved changes to the administrative rules for the State Records Commission and both of the Local Records Commissions.

Local Agencies: 
There is major revision of language in all sections. Highlights are: added many definitions; changed disposal lead time from 60 days to 30 days; added “rolling disposal” language; added new sections addressing digitization and management of electronic records (sections .70 and .80); and, added appendices for storage media and file formats.

Use the links below to the Illinois Register to see exactly where changes were made.

Downstate:http://www.cyberdriveillinois.com/departments/index/register/register_volume39_issue8.pdf

Cook Co.:http://www.cyberdriveillinois.com/departments/index/register/register_volume39_issue9.pdf

State Agencies: 
No major changes from the 2013 revisions. Highlights include: updated/tweaked language and definitions for clarity; added “rolling disposal” language and sunrise clauses to e-records sections; and, added appendices for storage media and file formats.

Use the link below to the Illinois Register to see exactly where changes were made. 
http://www.cyberdriveillinois.com/departments/index/register/register_volume39_issue9.pdf

If you have questions regarding the rules please contact your records representative from the State Archives or Kristopher Stenson, Electronic Records Archivist, Illinois State Archives, 217-557-1085, kstenson@ilsos.net

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