Privacy policy/terms of use

IGFOA Privacy Policy Approved by the Executive Board on August 20, 2020

This Privacy Policy describes the ways in which the Illinois Government Finance Officers Association (IGFOA) collects, uses, and shares your personal data when you use and interact with our Services and applies to all persons who use our Services (“Users”). Our Privacy Policy governs your access to and use of IGFOA’s controlled website www.igfoa.org and all publicly available online services controlled or provided by the IGFOA (“Services”). This Privacy Policy only applies to the IGFOA’s collection, use, disclosure, and protection of your data.  

Before accessing, using, or interacting, with the IGFOA website, you should carefully review the terms and conditions of this Privacy Policy.  It is your responsibility to understand this Privacy Policy prior to providing your personal data to us.  If you do not accept and agree to the Privacy Policy, please refrain from providing your personal data to us, accessing our website, and/or utilizing our Services.

With our website and services evolving, our Privacy Policy may also change from time to time. Whenever there are changes, the modified policies will be posted on our website and will be effective at that time. Consequently, each time you access or use our website, or otherwise engage with us, you accept and agree to the most current Privacy Policy. It is your responsibility to be aware of any such changes.

If you have questions about the IGFOA’s Privacy Policy or practices or if you need to contact us about the information we collect about you, our contact information is at the end of this Privacy Policy.

Notice

Our website contains links to other websites which are managed by third parties (including their use of cookies). As a user of links, it is your responsibility to understand those third parties’ privacy policies Once you leave our website using links, we have no control over information that is submitted to or collected by any third parties and are not responsible for other websites.

Information Collection and Use

IGFOA collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information to us such as when you sign up for membership, update your member profile, participate in the Knowledge Exchange, register for events, respond to surveys, or place ads on the Jobline and when we automatically collect information about you when you access, use, or interact with the Services. We use this information for a variety of different reasons including to improve the Services.

IGFOA processes Personal Data collected through the Services on a lawful basis of legitimate interests to provide the Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by IGFOA or by our Service Providers related to the Services.

Information you Provide to Us:

IGFOA Membership & Event Information: IGFOA collects certain Personal Data from you when you join the IGFOA, register for IGFOA events, respond to surveys, or place ads on Jobline. “Personal Data” refers to information about you that may be used to identify you, such as your first name, last name, title, email address, phone number, business and/or personal mailing address. IGFOA uses this information to provide your membership, include your information in the IGFOA online membership directory, register you for events, provide information about memberships and events, and administer your registration with IGFOA.

IGFOA Account Information:  IGFOA requires you to create a profile in order to use member-only Services. When you create this profile, you will gain access to those areas and features of the Services that require membership. IGFOA will collect certain information about you in connection with your profile, which may include Personal Data and other information such as a username, password, employment history, profile picture, your location, volunteer roles in IGFOA, and CPE information. Some of the IGFOA profile information may be displayed publicly. You are not required to provide your Personal Data; however, if you choose to withhold certain Personal Data we will not be able to provide you with Services, including membership.

Payment Transaction information:  We may collect and store information related to payments for Services. You may provide certain information to complete payments via the Services, including your credit or debit card number, card expiration, CVV code, name on the card, and billing address (collectively, “Payment Information”), along with your name and billing, and mailing address, to complete payment transactions through certain Services.

Please note that IGFOA works with Service Providers (as defined below) to handle payment transactions. IGFOA does not itself collect or maintain your credit card or other financial account information; this information is handled for IGFOA by our Service Providers. You are subject to the Privacy Policies of our Service Providers when paying for an IGFOA membership, annual conference or other event, the terms of which may differ from those of IGFOA. Please review the Service Providers’ Policy Policies before using their services.

Form Information:  We may use online forms to request certain information from you in order to perform certain Services, such as your location to assist you with locating events or your contact information to provide newsletters, updates, and promotions for events. This information may include Personal Data.

Correspondence Information:  If you sign up for a membership, attend a conference or event, email us, subscribe to our newsletters, participate on the Knowledge Exchange, or respond to a survey, we may keep your message, email address and contact information to respond to your requests, provide the requested information or Services, and to provide notifications or other correspondences to you. If you do not want to receive email from us in the future, you may let us know by sending us an email or by writing to us at the address below. Please note requests to remove your email address from our lists may take some time to fulfill. We may also still contact you as needed to provide important announcements or notifications regarding the Services.

Information we Collect Automatically

Cookies, Web Beacons, Links, and other Tracking Technologies: IGFOA may keep track of how you used and interact with the Services through the use of cookies, web beacons, links, and other tracking technologies. We do this to help analyze the use of and improve the Services. Through these technologies we may automatically collect information about your use of the Services and other online activities, including our email correspondences, third-party services, and client applications, and certain online activities after you leave the Services. Link information is generally only analyzed on an aggregate basis. Some Services may not function properly if you disable cookies. Such data may include analytics information, sites visited before the Services, browser type, operating system, and tracking of your interactions with our content and emails.

Log File Information:  When you use our Services, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring webpages(s), pages visited, location, your mobile carrier, device information (including device and applications IDS), search  terms and cookie information. We receive log file data when you interact with our Services, for example, when you visit our website, sign into our Services, or interact with our email notifications, IGFOA uses log file data to provide, understand, and improve our Services.

Public Information:  IGFOA may also collect information about you from publicly available sources. Information you make publicly available in any public or open forum, such as on a social network, may be considered public information for the purposes of this Privacy Policy, and may be accessed and collected by IGFOA. Please be aware that any content or information you share with or provide to third parties using or related to your use of the Services is neither private, nor confidential. IGFOA is not responsible for any content or information you post or share with third parties. If you do not wish for certain information to be public, please do not share it.

Information Sharing

IGFOA Staff:  IGFOA staff may have access to your information as needed to provide and operate the Services in the normal course of business. This includes information regarding your use and interaction with the Services.

Service Providers:  IGFOA works with various organizations and individuals to help provide the Services to you (“Service Providers”), such as website and data hosting companies and companies providing analytics information, like Google Analytics. We may share your personal information with our Service Providers for the purpose of Providing the Services. The information we share to our Service Providers may include both information you provide to us and information we collect about you, including Personal Data and information from data collection tools like cookies, web beacons, log files, Unique Identifiers, and location data. IGFOA takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on IGFOA’s behalf. If IGFOA becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.

  • Lawful Requests: We may be required to disclose User Information pursuant to lawful requests, such as subpoenas or court orders or in compliance with applicable laws. We generally do not disclose User information unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Services or using the IGFOA name, or to protect the safety of any person. This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Policy is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s, request to disclose your information.

Access to the Information IGFOA has Collected About You

IGFOA provides certain tools and settings within the Services to help you access, correct, delete, or modify your personal information associated with the Services. IGFOA welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification or deletion of your information, to opt-out of certain Services uses of your information, or to withdraw any consent you may have granted to IGFOA.

Please note requests to delete or remove your information do not necessarily ensure complete or comprehensive removal of the content or information posted and removed information may persist in backup copies indefinitely. Please note that if you choose to delete your information or opt-out of the collection and use of your information you understand that certain features, including access to the Services, may no longer be available to you.

We may store the information we collect about you indefinitely, but information generally will be retained only for as long as necessary to fulfill the purposes for which the information was collected, or as otherwise required by law. Following termination or deactivation of an IGFOA profile, IGFOA may retain your information and content for a commercially reasonable time for backup, archival, and audit purposes.

Opting-Out of Communications From IGFOA

Users may opt-out of receiving certain communications from IGFOA by following the unsubscribe process described in an email communication, or by contacting us using the contact information provided below. However, please note you may not opt-out of Services-related communications, such as account verification, changes or updates to features or the Services, or technical and security notices.

Security of Your Information

IGFOA takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration and destruction. IGFOA implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, IGFOA cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from Services is provided at your own risk.

Please do your part to help us keep your information secure. You are responsible for maintaining the confidentiality of your password and IGFOA profile and are fully responsible for all activities that occur under your password or IGFOA profile. IGFOA specifically reserves the right to terminate your access to the Services and any contract you have with IGFOA related to the Services in the event it learns or suspects you have disclosed your IGFOA profile or password information to an unauthorized third party.

Additional Provisions Regarding the Services & Your Information

Website Hosting

IGFOA works with Spinutech as its web hosting services provider for online communities. Spinutech, an Iowa corporation with an office located in Illinois, hosts the Website using Amazon Web services. IGFOA shares your data, including Personal Data with our website hosting Service Provider for the purposes of processing your data pursuant to your use of the Services.

Contact IGFOA

Illinois GFOA Attention:  Executive Director | 800 Roosevelt Road, Bldg. C, Suite 312 | Glen Ellyn, Illinois 60137 | execdir@igfoa.org

 

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