Information Collection and Use
IGFOA collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information to us such as when you sign up for membership, update your member profile, participate in the Knowledge Exchange, register for events, respond to surveys, or place ads on the Jobline and when we automatically collect information about you when you access, use, or interact with the Services. We use this information for a variety of different reasons including to improve the Services.
IGFOA processes Personal Data collected through the Services on a lawful basis of legitimate interests to provide the Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by IGFOA or by our Service Providers related to the Services.
Information you Provide to Us:
IGFOA Membership & Event Information: IGFOA collects certain Personal Data from you when you join the IGFOA, register for IGFOA events, respond to surveys, or place ads on Jobline. “Personal Data” refers to information about you that may be used to identify you, such as your first name, last name, title, email address, phone number, business and/or personal mailing address. IGFOA uses this information to provide your membership, include your information in the IGFOA online membership directory, register you for events, provide information about memberships and events, and administer your registration with IGFOA.
IGFOA Account Information: IGFOA requires you to create a profile in order to use member-only Services. When you create this profile, you will gain access to those areas and features of the Services that require membership. IGFOA will collect certain information about you in connection with your profile, which may include Personal Data and other information such as a username, password, employment history, profile picture, your location, volunteer roles in IGFOA, and CPE information. Some of the IGFOA profile information may be displayed publicly. You are not required to provide your Personal Data; however, if you choose to withhold certain Personal Data we will not be able to provide you with Services, including membership.
Payment Transaction information: We may collect and store information related to payments for Services. You may provide certain information to complete payments via the Services, including your credit or debit card number, card expiration, CVV code, name on the card, and billing address (collectively, “Payment Information”), along with your name and billing, and mailing address, to complete payment transactions through certain Services.
Please note that IGFOA works with Service Providers (as defined below) to handle payment transactions. IGFOA does not itself collect or maintain your credit card or other financial account information; this information is handled for IGFOA by our Service Providers. You are subject to the Privacy Policies of our Service Providers when paying for an IGFOA membership, annual conference or other event, the terms of which may differ from those of IGFOA. Please review the Service Providers’ Policy Policies before using their services.
Form Information: We may use online forms to request certain information from you in order to perform certain Services, such as your location to assist you with locating events or your contact information to provide newsletters, updates, and promotions for events. This information may include Personal Data.
Correspondence Information: If you sign up for a membership, attend a conference or event, email us, subscribe to our newsletters, participate on the Knowledge Exchange, or respond to a survey, we may keep your message, email address and contact information to respond to your requests, provide the requested information or Services, and to provide notifications or other correspondences to you. If you do not want to receive email from us in the future, you may let us know by sending us an email or by writing to us at the address below. Please note requests to remove your email address from our lists may take some time to fulfill. We may also still contact you as needed to provide important announcements or notifications regarding the Services.
Information we Collect Automatically
Log File Information: When you use our Services, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring webpages(s), pages visited, location, your mobile carrier, device information (including device and applications IDS), search terms and cookie information. We receive log file data when you interact with our Services, for example, when you visit our website, sign into our Services, or interact with our email notifications, IGFOA uses log file data to provide, understand, and improve our Services.
IGFOA Staff: IGFOA staff may have access to your information as needed to provide and operate the Services in the normal course of business. This includes information regarding your use and interaction with the Services.
Service Providers: IGFOA works with various organizations and individuals to help provide the Services to you (“Service Providers”), such as website and data hosting companies and companies providing analytics information, like Google Analytics. We may share your personal information with our Service Providers for the purpose of Providing the Services. The information we share to our Service Providers may include both information you provide to us and information we collect about you, including Personal Data and information from data collection tools like cookies, web beacons, log files, Unique Identifiers, and location data. IGFOA takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on IGFOA’s behalf. If IGFOA becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.
Access to the Information IGFOA has Collected About You
IGFOA provides certain tools and settings within the Services to help you access, correct, delete, or modify your personal information associated with the Services. IGFOA welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification or deletion of your information, to opt-out of certain Services uses of your information, or to withdraw any consent you may have granted to IGFOA.
Please note requests to delete or remove your information do not necessarily ensure complete or comprehensive removal of the content or information posted and removed information may persist in backup copies indefinitely. Please note that if you choose to delete your information or opt-out of the collection and use of your information you understand that certain features, including access to the Services, may no longer be available to you.
We may store the information we collect about you indefinitely, but information generally will be retained only for as long as necessary to fulfill the purposes for which the information was collected, or as otherwise required by law. Following termination or deactivation of an IGFOA profile, IGFOA may retain your information and content for a commercially reasonable time for backup, archival, and audit purposes.
Opting-Out of Communications From IGFOA
Users may opt-out of receiving certain communications from IGFOA by following the unsubscribe process described in an email communication, or by contacting us using the contact information provided below. However, please note you may not opt-out of Services-related communications, such as account verification, changes or updates to features or the Services, or technical and security notices.
Security of Your Information
IGFOA takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration and destruction. IGFOA implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, IGFOA cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from Services is provided at your own risk.
Please do your part to help us keep your information secure. You are responsible for maintaining the confidentiality of your password and IGFOA profile and are fully responsible for all activities that occur under your password or IGFOA profile. IGFOA specifically reserves the right to terminate your access to the Services and any contract you have with IGFOA related to the Services in the event it learns or suspects you have disclosed your IGFOA profile or password information to an unauthorized third party.
Additional Provisions Regarding the Services & Your Information
IGFOA works with Spinutech as its web hosting services provider for online communities. Spinutech, an Iowa corporation with an office located in Illinois, hosts the Website using Amazon Web services. IGFOA shares your data, including Personal Data with our website hosting Service Provider for the purposes of processing your data pursuant to your use of the Services.
Illinois GFOA Attention: Executive Director | 800 Roosevelt Road, Bldg. C, Suite 312 | Glen Ellyn, Illinois 60137 | firstname.lastname@example.org.