Business Manager | Des Plaines Park District

JOB IDENTIFICATION
Job Title:  Business Manager
Grade: 12 ($62,078-$69,470)
FLSA:  Exempt
Department:  Business

SUPERVISORY RELATIONSHIPS
Reports to:     Superintendent of Business
Supervises:     Full Time: Accounting Specialist, Accounts Payable Associate, Accounts Receivable Associate, Accounting Associate, Part-time: Seasonal Front Desk Associate

BASIC FUNCTION
The Business Manager directs the daily operations of the Business staff to include registration, payroll, facility rentals, and the receipt and disbursement of District Funds.

ESSENTIAL DUTIES

1. Oversees the daily work flow essential to preparation and maintenance of finances and records.
2. Hires, trains, supervises and evaluates the Accounts Payable Associate, Accounting Specialist, Accounts Receivable Associate, Accounting Associate and part-time staff, as needed, in the Business Department.
3. Develops and maintains working knowledge of Business Department computer system applications; including but not limited to, accounting, registration, payroll and investment software.
4. Prepares and executes appropriate bank transfers to meet expense and investment requirements and maintains and executes subsidiary records and system entries.
5. Prepares, files, and investigates ST-1 sales tax by monthly deadline.
6. Reconciles bank accounts monthly and verifies reconciled bank balances with general ledger.
7. Prepares, reconciles, and files monthly IMRF report by deadline. Investigates discrepancies and takes appropriate corrective action.
8. Prepares, reconciles, and files quarterly 941 and IL-941 tax reports in accordance with legal filing requirements.
9. Prepares, reconciles, files and distributes annual W-2s and 1099s forms in accordance with legal filing requirements.
10. Prepares and submits monthly and quarterly IDES (Illinois Department of Employment Security) reporting, per requirements and deadlines.
11. Prepares monthly report for Silver Sneakers program and submits to Tivity.
12. Assists in audit preparation, as directed.
13. Assist Superintendent of Business with internal audit on all accounts and records, as directed.
14. Provide current cash flow information to the Superintendent of Business for investment purposes.
15. Responsible for supervision of timely month-end closing of Accounts Payable, Accounts Receivable, Payroll, Registration, Investments and general ledger computer systems.
16. Responsible for maintaining and keeping the general ledger current; approves all journal entries.
17. Responsible for daily pullovers, no longer than four days’ lag time.
18. Responsible for periodic pickups and cash control at the Golf Center, Chippewa Pool, Iroquois Pool and Lake Park, as needed.

 OTHER DUTIES

1. Maintains codes for RecTrac and General Ledger.
2. Remains knowledgeable of all state and federal HR laws and their application to the District.
3. Attends training sessions and classes for professional development.
4. Assists with special events including the coordination of Volunteers and oversight of cash control at annual Fall Fest.
5. Member of a Park District committee, as assigned.
6. Follows all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals.

POSITION QUALIFICATIONS

Education:   Bachelor's degree, preferably in Business or Accounting
Experience:   Two years related experience. Moderate computer skills.
Certifications:   CPR and First Aid Certification, Classes available through District upon hire. Valid Illinois Driver's License
Software:   Microsoft Office. BS&A Accounting Software and RecTrac registration software (V3.1+), a plus.