Accounts Payable Coordinator Part-Time | Village of Glen Ellyn

The Village of Glen Ellyn Finance Department is seeking qualified candidates for the position of part-time Accounts Payable Coordinator. The job duties of the Accounts Payable Coordinator  include but are not limited to processing invoices for the Village, the Glen Ellyn Volunteer Fire Company, and Glenbard Wastewater; maintaining vendor files,  and consulting with vendors and Village personnel to ensure accurate information and documentation.

 ESSENTIAL FUNCTIONS:

• Review and process invoices; assure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.
• Perform check run; distribute checks appropriately (Village – weekly, GWA-bi-monthly, and Fire Company – monthly.)
• Maintain vendor files; obtain W-9 information in accordance with federal requirements.
• Review purchasing statements for proper documentation, collecting missing data.
• Prepare warrant lists and vouchers for review and approval of the Trustee prior to Board meetings.
• Consult with vendors and Village personnel regarding payment status, and documentation, providing assistance as requested.
• Coordinate the purchase order process, including purchase order creation, monitoring, and reporting.
• Coordinate purchasing audits in accordance with the purchasing policy.
• Reconcile various reports for conformity with monthly ledger balances.
• Coordinate electronic workflow approval process.  Assist other workflow users with troubleshooting and escalate issues as appropriate. 

 QUALIFICATION REQUIREMENTS:

• Qualified candidates must possess a high school diploma or equivalent.
• Minimum of one (1) year of experience including financial record keeping and reconciliation. 
• Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Munis a plus.
• Must be detail-oriented, and be able to work independently and as part of a team. 
• Demonstrate excellent verbal and written communication skills.
• Ability to communicate effectively with other members of the team, supervisor, and the public.
• Possess excellent typing skills and the ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.

• Ability to work within established deadlines and complete work on schedule.
• Position requires individuals capable of completing basic mathematical calculations.

 The average work hours will be 22-30 hours per week,with days of weeks and hours per day to vary. Typically an extra day or two would be required at month-end.  Additional hours may be required, as needed, for training, holidays, vacations, and/or emergency situations. 

 SALARY/BENEFITS:

The starting pay offered for this part-time, non-exempt position is $21.36/hour to $26.91/hour DOQ.  Position is eligible for participation in the Illinois Municipal Retirement Fund (IMRF) defined benefit pension benefit plan.