Payroll Analyst | City of Naperville

Job Description

With people at the center of the City of Naperville’s four core values, proper handling of payroll and analyzing its data for future decision-making is critical to our organization’s culture. If you are a financial professional who excels at payroll basics, has a talent for forecasting through strategic data analysis, and wants to make a difference in the everyday satisfaction of your colleagues by ensuring accurate payroll processes, consider joining Naperville’s payroll team as our next Payroll Analyst. This position participates in day-to-day payroll functions; calculates and prepares paperwork for remittance of third-party payments; ensures compliance with applicable IRS regulations, union contracts, and citywide policies; and produces biweekly payroll reports for management. In addition, the person in this position will analyze payroll and benefit-related data to prepare accurate reports for management, including payroll forecasting for budget development purposes.

Duties

• Performs payroll processing functions including data entry, data verification and correction, and documentation of data adjustments
• Responds to internal and external payroll inquiries and resolves problems in a timely and effective manner
• Process payroll related filings and reports related to pensions, insurance and other employee benefits
• Processes pay garnishments in accordance with applicable laws and regulations 
• Ensures all taxes are paid timely, completes all bi-weekly, monthly, quarterly and yearly IRS related tax documents
• Interprets language from collective bargaining agreements and translates into accurate mathematical calculations for appropriate payroll processing 
• Maintains organized and accurate payroll files and records
• Responds to questions regarding all benefit time usage and accruals
• Assists in the preparation of payroll and benefit projections as part of the annual budget process
• Assists with year-end processing, payroll clearing corrections, annual accruals and audit projects.
• Analyzes data from multiple sources to identify trends in wage and benefit costs and prepare reports for management
• Researches, recommends, and implements procedural changes to improve and enhance payroll processing operations
• Other duties/projects as requested by management

Qualifications

Required Education and Experience

• Bachelor’s Degree in Accounting, Finance or Economics or a related field
• Minimum of three 3 years of payroll work experience within a payroll system
• Microsoft Excel proficiency

Preferred Education and Experience

• Government payroll experience
• Experience processing payroll in a union environment

Additional Information

The City of Naperville, Illinois is a dynamic community of 148,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.

THE CITY OF NAPERVILLE IS AN E. O. E. 

CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.