Budget Officer | City of Joliet

GENERAL PURPOSE

This position is responsible for the use of efficient planning, budgeting, auditing, reporting, accounting, and other fiscal management procedures in all city departments, commissions, and boards. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides policy advice to the City Manager and the City Council; drafts ordinances; attends City Council meetings, staff meetings, and related conferences.
• Works with the Finance Director in order to establish the city budget; directs activities toward the fulfillment of established goals and objectives; confers with and advises department heads regarding the use of efficient planning, budgeting, auditing, reporting, accounting, and other fiscal management procedures.
• Develops general procedures and operational planning for the effective operation of the city and its departments.
• Works with the department heads to develop cost of maintenance and depreciation projections for any buildings and/or grounds owned, partially owned or operated by the City of Joliet.
• Creates and maintains one, five, ten and twenty year capital maintenance plans for buildings and/or grounds owned, partially owned or operated by the City of Joliet.
• Works with the Finance Director to develop labor and benefit cost projections, including pension liability, and maintains current projections for five and ten years.
• Establishes and maintains procedures which ensure that no expenditures are made by the city, city departments, commissions, or boards, except as authorized by the annual budget.
• Develops written policies and procedures to be adopted by City Council resolution for the efficient management of the city’s financial systems.
• Assists the Finance Director with cash management that includes investing the city’s funds in accordance with the city’s Investment Policy.
• Assists the Finance Director by performing analysis and reports of the city’s accounts, activities and funds.
• Assists the Finance Director by developing cash flow analysis and projections of the city’s enterprise funds.
• Assists in long range financial planning.
• Develops policies & procedures as needed.
• Assists the Finance Director by developing cash flow analysis and projections and performing analysis and reports for buildings and/or grounds owned or partially owned by the City of Joliet and rented, operated, managed or otherwise utilized by third parties.
• Develops budget to actual reports to guide departments in keeping within budget parameters and recommends to the City Manager and City Council amendments to the budget when appropriate.
• Monitors change orders to City contracts in order to detect waste, fraud, and abuse.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

Formal Education

• Masters preferred in Business Administration, Organizational Development or other related field; or bachelor’s degree in a related field and equivalent years of experience.
• Preferred Certified Public Accountant.

Knowledge and Experience

• A minimum of five years in a senior level or executive leadership role.
• Well-developed business acumen.
• Demonstrated experience implementing organization-wide change.
• Extensive experience with talent and leadership management.
• Clear understanding of employment laws and regulatory systems and requirements.
• Effective team building skills.
• Basic knowledge of City government structure, procedures, and services as well as the municipal codes.
• Proven tracked record of building and maintaining relationships.
• Highly proficient in the Microsoft Office Suite programs (including Word, Excel, and PowerPoint).

Personal Attributes

• Strong consultative orientation.
• Ability to negotiate and manage dispute resolutions.
• Comfortable speaking to individuals and presenting to large groups.
• Ability to participate in and facilitate group meetings.
• High level of personal integrity and ethics.
• Ability to adapt to change and maintain flexibility.
• Strong interpersonal skills.
• Ability to motivate others.
• Ability to multi-task and manage several projects.
• Ability to plan, organize, direct and evaluate the work of subordinate employees.
• Ability to analyze, recommend and interpret city personnel programs and policies.
• Ability to collect, compile and analyze information & data and to translate observations & results into clear, concise reports & recommendations.
• Ability to plan, organize, direct and evaluate the work of subordinate employees;
• Ability to establish and maintain effective relations with other department heads and government officials.

SPECIAL REQUIREMENTS

Valid State of Illinois Class D driver’s license.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview, reference and background check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

EQUAL OPPORTUNITY/REASONABLE ACCOMMODATION EMPLOYER