Illinois GFOA Jobline
The IGFOA Jobline includes on-line postings and each week new postings are also sent to IGFOA members with the IGFOA Weekly News.
How to submit an announcement
Submit a Jobline announcement. Announcements posted by Monday of each week will be included in the IGFOA Weekly News.
For more information contact IGFOA at 630.942.6587 or email@example.com
- » Operations Associate | PMA Financial Network
- » Assistant Treasurer/Assistant Finance Director | Village of Tinley Park
- » Accountant | City of Rockford
- » Senior Accountant | Rockford Public School District 205
- » Finance Director | Village of Bannockburn
- » Accounting Manager | City of Country Club Hills
- » Comptroller | Policemen's Annuity and Benefit Fund of Chicago
- » Staff Accountant - Revenue Management | City of Waukegan
- » Finance Coordinator - Payroll | City of Waukegan
- » Comptroller, Director of Finance | City of North Chicago
- » Executive Director of Budgeting | Rockford Public School District 205
- » Fund Accountant | PMA Financial Network
- » Purchasing Process Manager | Rockford Public School District 205
- » Controller | College of DuPage
- » Manager | GW & Associates PC
- » Finance Director/Budget Officer | Village of Matteson
- » Grant Writer | Village of Dolton
Operations Associate | PMA Financial Network
Posted on Oct 20, 2017 and will remain open until filled.
Summary: The Operations Associate provides client services and assists with the daily administration of LGIP’s - local government investment pools.
Essential Functions: Consistently demonstrates exceptional internal and external service with clients, along with the core values: Integrity, Commitment and Performance. Models, mentors, and leads colleagues\teams to develop innovative methods and approaches for efficacy. Spearheads exceptional, long lasting client relationships to achieve revenue goals. Steward of compliance, coordinates with company staff to gather, analyze, summarize, and prepare recommendations and reports. Prepares compiles and maintains client account information. Provides ongoing relationship servicing with current clients to maintain goodwill. Assists clients and staff by answering questions related to accounts, procedures and services. Answers client questions and investigates and corrects errors. Assists clients with use of GPS web site. Assists in the review of monthly statements. Facilitates client questions regarding bank statements, services and transactions. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Assist and provides backup to other staff Communicates, recommends and assists with enhancement and maintenance of procedure and related system reports. Process rebilling of banking services. Order banking supplies, as requested. Accept and process transactions for LGIP clients. Other duties and responsibilities as assigned by management.
Education and Experience: Associate’s degree (A.A. or A.S.) degree from two-year College or technical school. One to two years prior customer service and/or banking services helpful. Money market or mutual fund experience advantageous. Ability to prioritize, organize, and complete multiple tasks to meet strict deadlines. Exceptional written, verbal, and phone interpersonal communications skills required. Collaborative professional able to cultivate client relationships in a professional and friendly manner.
2135 CityGate Lane, 7th Floor
Naperville, IL 60563
How to apply:
Assistant Treasurer/Assistant Finance Director | Village of Tinley Park
Posted on Oct 16, 2017 and open until Nov 3, 2017.
The Village of Tinley Park (population of over 57,000) seeks a Full time Assistant Treasurer (Assistant Finance Director) in the Finance Department. This position works under the direction of the Village Treasurer and assists in managing the day to day operations of the Finance Department while performing a variety of routine and complex clerical, accounting, finance and administrative work in administering the treasury function of the Village. The position oversees the Finance staff and serves as an integral member of the Village’s budget team and is empowered to carry out the duties and responsibilities of the Village Treasurer in his/her absence.
Required Knowledge, Abilities and Skills:
• Considerable knowledge of modern governmental accounting theory, principles and practices, internal control procedures and management information systems, office automation and computerized financial applications, public finance and fiscal planning as well as payroll and accounts payable functions.
• Working knowledge of budgetary, accounting, and reporting systems. Skilled in operating a personal computer, including Microsoft Office Suites including Word, Excel, Power Point, and reporting systems.
• Ability to prepare and analyze complex financial reports; maintain efficient and effective financial systems and procedures; Maintain effective working relationships with employees and city officials; communicate effectively orally and in writing.
• Bachelor’s degree from an accredited four-year college or university with a degree in accounting, or a closely related field;
• CPA certification highly desirable;
• Five (5) to seven (7)years of progressively responsible experience in municipal or government finance;
• Previous supervisory experience preferred;
• Must possess a valid Driver’s license;
• Must successfully complete pre-employment testing.
Compensation and Benefits: DOQ plus comprehensive employee benefits program. Radius Requirement: a condition of employment and continued employment, the Assistant Treasurer/Assistant Finance Director is required to reside within a thirty (30) mile radius from the intersection of 183rd Street and 80th Avenue in Tinley Park, within twelve (12) months of employment date. Residency in Indiana is not permitted.
16250 S. Oak Park Ave.
Tinley Park, IL 60477
How to apply:
Application Process: Interested candidates may complete an Application for Employment online at www.tinleypark.org or obtain a copy in person at the Village Hall.
Submit completed Application along with cover letter, resume, copy of College diploma, CPA Certification and any other documentation relevant to candidacy.
Submissions may be made by U.S. Mail, e-mail or deposited in the Village Hall night drop box by the closing date.
Address mail to: Village of Tinley Park Human Resources Dept., 16250 South Oak Park Avenue, Tinley Park, IL 60477.
Email to: firstname.lastname@example.org
Accountant | City of Rockford
Posted on Oct 13, 2017 and will remain open until filled.
NATURE OF WORK Serves the public with general or specialized professional accounting work.
DISTINGUISHING FEATURES Work of a general nature involves maintaining complex fiscal or related records, the internal auditing of accounting documents, and related work where professional accounting skills are required. Work is performed according to generally accepted accounting principles and within the framework of established laws, regulations, procedures, policies, rules, and procedures governing the financial accounting and reporting. Positions in the class may supervise a small number of accounting support positions.
ESSENTIAL FUNCTIONS (These essential duties are only illustrative.) Maintains and reconciles a complete set of accounts including subsidiary ledger, general ledger, budgetary and control accounts; allocates shared costs to cost centers; prepares and analyzes trial balance and monthly and yearly financial statements and reports. Maintains and monitors capital improvement projects (CIP) fund transactions to ensure proper coding, accurate reporting and conformance with generally accepted accounting principles. Prepares financial and budget reports balancing and monitoring capital improvement projects, including motor fuel tax revenue; decides when to request funds transfer to cover CIP cash needs. Assigns, reviews, and evaluates the work of accounting support position(s) processing payments to vendors, issuing refunds, and maintaining various databases. Maintains and reconciles internal expenditure and budgetary control accounts; and prepares a variety of fiscal and accounting data for developing division or department budget. Records and maintains fixed asset accounts; maintains parts inventory accounting records and supervises annual physical audit; and prepares reconciliation schedules and analyses for year-end financial audit. May assist with processing and reporting of City payroll function. May be assigned to serve as backup to a higher level Accountant. Maintains reasonable and predictable attendance.
SUPERVISION RECEIVED Works under the general supervision of the Accounting Manager or other administrative superior. Work is reviewed by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements and is subject to periodic external audit.
SUPERVISION EXERCISED May exercise supervision over a very limited number of accounting or clerical support staff engaged in carrying out an assignment or segment of a system of broader scope. Supervisory responsibilities include assigning and evaluating work, resolving personnel problems, setting performance goals and standards, making hiring and disciplinary decisions, and performing other supervisory functions.
WORKING CONDITIONS & PHYSICAL DEMANDS Work is performed primarily in an office setting and is essentially sedentary with occasional walking, standing, bending, and carrying items under 25 pounds such as papers and files. Work requires periods of extended computer use and performing tasks with set deadlines and volume processing.
SUCCESS FACTORS (KSAs) Knowledge of generally accepted accounting principles and practices, as applied to general government accounting, and related systems and procedures. Knowledge of enterprise fund accounting and capital improvement fund accounting, as required by the position. Knowledge of computerized accounting systems and their use in assigned accounting system or subsystem. Some knowledge of the principles and practices of employee supervision, as required by the position. Knowledge of MS Office Suite or other word processing, spreadsheet and data base software standard that may be adopted by City departments. Ability to operate computerized accounting, budgeting, and related programs. Ability to generate and interpret financial reports. Ability to make arithmetic computations and tabulations rapidly and accurately. Ability to recognize and reconcile discrepancies in financial records. Ability to prepare and maintain accurate and complete financial records and reports, and prepare records in advance of external financial audits. Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people. Ability to establish and maintain effective working relationships as required by the work of the position. Skill in the operation of a personal computer.
EDUCATION, TRAINING & EXPERIENCE Graduation from an accredited college or university with a Bachelor’s degree in accounting, finance or a related field and 1 – 3 years of financial accounting and reporting experience. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience.
NECESSARY SPECIAL REQUIREMENTS Residency requirement: Classified employees hired after January 1, 1984 may live anywhere in Winnebago County or anywhere within an area fifteen (15) miles from the Public Safety Building within six (6) months of their date of completion of probation. Employees hired prior to January 1, 1984 shall be subject to their conditions of employment in effect at that time.
425 E. State Street
Rockford, IL 61104
How to apply:
Go to www.rockfordil.gov
Senior Accountant | Rockford Public School District 205
Posted on Oct 12, 2017 and will remain open until filled.
PURPOSE OF THE POSITION: The Senior Accountant supports District Management by providing accounting/technical support to District management, participates in the month end close process, and monitors monthly financial transactions.
DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 1. Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board’s strategic plan. 2. Carries out such additional duties as required or as conditions necessitate. 3. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job. 4. Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment. 5. Creates month-end journal entries, gathering appropriate data and calculations 6. Reconciles balance sheet accounts 7. Assist on monthly financial statements and Comprehensive Annual Financial Report (CAFR) 8. Tracks all fixed assets of the District 9. Assist Senior Financial Technician with monthly bank reconciliations, as needed. 10. Participate in the District’s year-end closing and audit activities through preparation of required schedules and procedures, to ensure timeliness of closing the District’s financial records. 11. Assist Executive Director of Budget with District-wide budget maintenance. 12. Participate in monthly analysis of actual year-to-date financial results to budget and preparation of current forecast. 13. Investigate, recommend, and implement innovative, more efficient ways to accomplish accounting and financial activities within the District. 14. All other duties as assigned.
QUALIFICATIONS: Bachelor’s Degree in accounting required, with increasing responsibilities involving working knowledge of GAAP (Generally Accepted Accounting Principles), preparation of financial statements, and Financial Software system.
KNOWLEDGE, SKILLS AND ABILITIES: This position requires specific knowledge and skills relating to accounting duties and responsibilities identified above. Excellent communication skills are essential in order to convey financial and budgetary information to all levels of District staff and management. Technical skills required include mastery of spreadsheet software. Personal skills required include the ability to work on multiple tasks, the ability to focus on completion of a project, and the ability to demonstrate creative and innovative problem-solving skills in addressing financial issues in an environment with limited resources.
501 Seventh Street
Rockford, IL 61104
How to apply:
Finance Director | Village of Bannockburn
Posted on Oct 11, 2017 and open until Oct 30, 2017.
The Village of Bannockburn is seeking a Finance Director who is an exceptionally qualified, forward-thinking leader for its municipal government. The ideal candidate seeks to be a part of a team oriented organization, utilize diverse skills, and to continue the tradition of serving long-term in an organization that exemplifies high standards of personal and professional conduct while providing white glove customer service.
As a department of one, the Finance Director is responsible for planning, directing, and administering comprehensive fiscal and budget management for the Village of Bannockburn. These responsibilities include budgeting, financial reporting, payroll, HR, purchasing, accounts payable and receivable, internal controls, fixed assets, investments, information technology, and Clerk functions.
The successful candidate will possess a Bachelor’s degree from an accredited college or university in public finance, business/public administration, accounting, or a closely related field. A Master’s degree in accounting, public administration, or business administration is preferred. We seek a team player who thrives on diversity and is responsive to daily challenges. Candidates must possess five years of increasingly responsible administrative and managerial experience in municipal government finance. A candidate must also possess at least two years of experience in a municipal senior management role.
Located 45 minutes north of Chicago, Illinois, this small community of 1,600 residents has large estate lots with a strong commercial & retail base.
Our highly attractive package includes a competitive starting salary (DOQ), pension, and generous benefits. The starting date will be January 2018.
2275 Telegraph Road
Bannockburn, IL 60015
How to apply:
Please submit your resume, three professional references, and salary history in confidence via email to MLasday@VillageofBannockburn.org
Accounting Manager | City of Country Club Hills
Posted on Oct 4, 2017 and open until Nov 3, 2017.
The City of Country Club Hills is now accepting applications for the following FULLTIME position vacancy: ACCOUNTING MANAGER
Position Summary: Under the direction/supervision of the Finance Supervisor, the Accounting Manager is responsible for the accurate processing of all financial data into the financial accounting system. This position is responsible for maintaining financial records, inclusive of the general ledger, assisting with the preparation of financial reports, assisting with the preparation of annual budgets, and helping to ensure compliance with financial rules, regulations and policies.
Minimum Qualifications: Education/Experience/Training:
• Bachelors degree in Accounting, Finance, Business, or other related field
• 5 years accounting/finance experience
• 1 year supervisory experience Skills/Abilities:
• Proficient in Microsoft Office (Word, Excel)
• Professional Aptitude • Able to provide excellent customers service
• Strong organizational skills • Detail oriented
• Ability to comply with stated deadlines
• Excellent program solving skills
• Great initiative Preferred Skills
• Governmental or nonprofit experience
• Knowledge of ACS New Vision software
• Master’s degree in Accounting or Finance related field
General Ledger Maintenance
• Perform monthly bank reconciliations for all City bank accounts
• Review the general ledger for any discrepancies/abnormalities; notify supervisor of any adjustments that are required
• Assist with the monthly close process
• Properly record entries for interfund and wire transfers
• Undergo monthly reconciliation of due to/from account Financial Reporting/Budgeting
• Assist with the preparation of monthly reporting for the finance committee
• Prepare monthly Revenue vs Expense statements for the Enterprise Funds
• Prepare monthly analysis of budget to actual reporting
• Assist with the preparation of annual budgets Fixed Assets
• Maintain the City’s Fixed Assets in the ACS New Vision program module
• Run software programming for annual depreciation calculations
• Ensure proper recording of purchases and disposals
• Assist with the preparation of the annual capital asset roll forward schedule Payroll
• Properly record biweekly payroll entries
• Prepare salary change sheets
• Monitor new hires salary as it relates to the budget Management
• Serve as Deputy Manager for the Finance Department
• Supervise and manage Finance department staff in the absence of Finance Supervisor
• Address any issues or concerns that arise in the absence of the Finance Supervisor
• Attend City Council or Committee meetings, as needed Audit Preparation
• Assist with the annual audit preparation/PBC list
• Compile requested documents
• Assist with schedules such as AP accrual, Payroll accrual, etc. Miscellaneous
• Book appropriate journal entries for petty cash replenishment, as needed
• Prepare documentation for federal grant drawdowns
• File monthly amusement tax return
APPLICATION DEADLINE IS November 3, 2017
4200 W. 183rd St.
Country Club Hills, IL 60478
How to apply:
If you are interested, submit a completed application to Deborah M. McIlvain, City Clerk, City of Country Club Hills, 4200 W. 183rd Street, Country Club Hills, IL 60478. EOE M/F/D/V/SO . Applicants may alternatively email their completed application and resume to email@example.com.
Applications can be found on the City website: http://countryclubhills.org/employment.
Please be sure to include a resume with the completed application.
Comptroller | Policemen's Annuity and Benefit Fund of Chicago
Posted on Oct 4, 2017 and will remain open until filled.
The Policemen’s Annuity and Benefit Fund of Chicago is seeking a Comptroller that will be responsible for the following:
• Administration of all financial management and accounting functions
• Prepare annual financial statements, comprehensive annual financial report, and the annual budget.
• Execute the annual financial statement audit with external auditors.
• Oversee internal controls of financial reporting and operational business cycles.
• Provide general leadership and management support to the Executive Director on financial transactions, accounting trends and member services.
• Interaction with various City of Chicago departments and functions on financial matters.
• Address needs of Board of Trustees regarding accounting questions and related financial matters
• Oversee compilation of reporting package sent to Board of Trustees for monthly meetings.
• Provide assistance to the Executive Director on human resource issues for personnel matters, staff concerns, and office policy inquiries.
• Oversee office staff as directed by the Executive Director.
• Understand the Fund’s pension administration system, and manage accounting requirements associated with system outputs.
• Assist with special projects required by the Board of Trustees, Executive Director or Chief Investment Officer.
Candidates must possess the following requirements:
• At least ten years of managerial experience in a financial accounting role.
• At least five years of experience with financial reporting and accounting for defined benefit plans, including experience reading pension plan documents and understanding tax ramifications of pension payments.
• Experience managing a diverse workforce of at least 10+ employees
• Excellent written and oral communication skills with diverse populations
• Excellent quantitative aptitude and tenacity with details.
• Demonstrated leadership, project management and problem-solving skills.
• Ability to motivate and develop office staff through change management procedures and long-term projects.
• Must be able to handle workplace situations with professionalism, tact, compassion and diplomacy.
• Understanding of privacy requirements and ability to uphold the highest standard of confidentiality.
• Outstanding time management skills, organization, and ability to work through competing priorities with poise and confidence.
• High proficiency with Microsoft products including excel, word, powerpoint, and outlook.
• BACHELOR'S DEGREE AND CPA REQUIRED. NO EXCEPTIONS!
221 N. LaSlle, Suite 1626
Chicago, IL 60601
How to apply:
Submit resume and cover letter to firstname.lastname@example.org
Staff Accountant - Revenue Management | City of Waukegan
Posted on Oct 2, 2017 and will remain open until filled.
Manage a staff of 3 to 6 employees. Make certain appropriate accounting control over revenue collection is enforced. Audit customer invoicing, collection of monies, and cash receipts application. Process off-cycle and month end transactions. Handle escalated customer issues. Continually evaluate the effectiveness of operational procedures and controls to maximize departmental productivity and minimize errors made by staff. Prepare various standard and ad hoc reconciliations and reports. Manage third-party vendor relationships and inter-departmental coordination. Maintain high standard of customer service and ethics in the workplace. Work with other departments to continuously identify opportunities for process improvements. Work with accounts receivable Senior Accountant in establishing and enforcing finance policies and incorporating adequate process controls.
The incumbent must possess the following minimum requirements in order to perform the essential job duties. Requires a minimum of three years’ experience of progressively responsible professional finance experience including supervisory experience. Requires a Bachelors degree, with an emphasis on courses in accounting, auditing, mathematics, customer service and / or business administration. Must be an accomplished accountant, organized and highly analytical, possessing sound communication skills. Needs to be trustworthy with a proven ability to appropriately handle confidential financial information.
100 N. MLK JR. AVE
WAUKEGAN, IL 60085
How to apply:
Starting salary for this position is $57,369. If interested in this position, please submit your resume and cover letter to jobs@waukeganIL.gov on or before the close of business on Friday, October 6, 2017. Please indicate Staff Accountant- Revenue Management in the subject line.
Finance Coordinator - Payroll | City of Waukegan
Posted on Oct 2, 2017 and will remain open until filled.
Finance Office Reception Function: Receive visitors at the Department’s front desk by greeting, welcoming, directing and announcing them appropriately; answer, screen and forward incoming phone calls; provide basic and accurate information in-person and via phone / email; and, maintain office security by following safety procedures and controlling access via the reception desk.
Payroll Support Function: Enter, edit, and approve payroll related data in accordance with union contracts, state and federal labor law, and current city policies and procedures; process payroll related tax, deduction, child support, wage lien and other related computations and transfers; verify employee travel, training and tuition reimbursements comply with policy; print and distribute payroll checks, direct deposit stubs, and emergency checks.
Finance Department Support: perform various data entry/typing functions regarding confidential matters, correspondence, reports, forms, and survey research; other tasks as assigned. The incumbent must possess the following minimum requirements in order to successfully perform the essential job duties.
Education – Associates Degree in Business Administration, Finance, Accounting or related field strongly preferred. Microsoft certification strongly preferred. Experience – Proven work experience performing payroll or other accounting related functions in an office environment.
100 N. Martin Luther King Jr. Ave.
Waukegan, IL 60085
How to apply:
Starting salary for this position is $49,791. If interested in this position, please submit your resume and cover letter to jobs@waukeganIL.gov on or before the close of business on Friday, October 6, 2017. Please indicate Finance Coordinator- Payroll in the subject line.
Comptroller, Director of Finance | City of North Chicago
Posted on Oct 2, 2017 and will remain open until filled.
The Comptroller serves as the Chief Financial Officer for the City; and directs the fiscal accounting, payroll administration, accounts payable, revenue collection and all accounting functions. The Comptroller has frequent contact with department directors, other employees, bank representatives, auditors, and regular contact with residents, business owners, and occasionally elected officials.
The Comptroller, Director of Finance position:
•Supervises staff in the Finance Department.
•Advises Mayor and Elected Officials regarding fiscal and budgeting policies;
•Consults with Department Heads on budgeting matters and related polices, and ordinances;
•Prepares annual budget, appropriation ordinance, tax levy ordinances and other related fiscal ordinances;
•Develops Capital Improvement Bond program and presents to Mayor and Elected Officials;
•Prepares necessary documents for sales of bonds;
•Directs accounting of all City fund accounts in accordance with generally accepted accounting practices;
•Assists with annual City audit, provides necessary information to City's auditing firm;
•Directly supervises daily administration of payroll, accounts payable and revenue collection.
•Establish and maintain positive working relationship with colleagues, subordinates and general public.
•MBA Preferred and CPA;
•Requires ten (10) years of progressively responsible administrative and management experience in accounting, with five (5) years in a municipal finance management setting;
•Requires knowledge of municipal accounting and finance practices; state and local financial laws and procedures.
Salary range from $101,150.00 to $122,522.00 dependent upon qualifications along with a generous benefits package. The benefits package includes selection of a employer paid medical plan, dental & optical insurance, paid sick, personal & vacation time and participation in the Illinois Municipal Retirement Fund (IMRF) pension.
1850 Lewis Avenue
North Chicago, IL 60064
How to apply:
If interested in this position, please submit your resume and cover letter to https://www.governmentjobs.com/careers/northchicago, or email resume and cover letter to:email@example.com. Please indicate Comptroller, Director of Finance in the subject line.
Executive Director of Budgeting | Rockford Public School District 205
Posted on Sep 18, 2017 and will remain open until filled.
PURPOSE OF THE POSITION: This position serves as the responsible line administrator for budget development. This position is directly responsible to the Chief Financial Officer.
SUPERVISORY RESPONSIBILITIES: This position supervises the A/P Supervisor, the Budget Senior Financial Analyst
DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
1. Develop and review the technical phases of the Rockford Public School District’s budget and assist in the annual review of budget requests. Assist each member of the Superintendent’s Cabinet in projecting their annual fiscal requirements.
2. Manage the development and implementation of budget development processes for the Rockford Public School District.
3. Incorporate community, Superintendent’s Cabinet, and Finance Committee input into the budget development process
4. Coordinate quarterly budget review meetings with budget managers throughout the District.
5. Conduct budget training sessions for budget managers throughout the District.
6. Provide cost projections, prepare and analyze alternative proposals, and advise the Superintendent/CFO on negotiations/arbitrations recommendations.
7. In coordination with the Executive Director of Finance, analyze and monitor the monthly actual and budget reports for trends and areas of concern.
8. In collaboration with the Executive Director of Finance, assist with analysis of variances between the approved budget and final revenue and expenditures reported in the Rockford Public School District’s Comprehensive Annual Financial Report.
9. Manage the preparation of budget presentations for the Board of Education, ISBE, and the general public.
10. Serve as a liaison for strategic budget planning for Board related Committees including Ed Services, Finance, and Operations.
11. Provide forecasts to shape strategic decision making.
12. Manage staff allocations in collaboration with the Director of Allocations as approved by the Board.
13. Provide critical reports to the Executive Director of Finance, Chief Financial Officer, Superintendent, and Board of Education as needed.
14. Ensure that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives, values, and parameters found in the Board’s strategic plan.
15. Coordinate and assist with preparation of the annual District Budget and Statistical Document.
16. Carries out such additional duties as required or as conditions necessitate.
NON- ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
2. Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment.
KNOWLEDGE, SKILLS AND ABILITIES:
1. Knowledge of state and county tax revenue structures related to District revenue.
2. Knowledge of state legislative process and how it impacts the District.
3. Ability to read, analyze complex legislative bills and documents, tax policies and regulations, and union contracts.
4. Ability to manage, design, and implement changes to complex financial system applications in support of position responsibilities
5. Must be able to operate a variety of equipment such as computer, printer, fax machine, copier, calculator, telephone, audio-visual equipment, etc.
6. Must be able to sit, stand, walk, reach, bend and lift up to 10 pounds.
7. Must be able to communicate in Standard English both orally and in writing.
8. Must be able to give and receive information electronically.
9. Must be able to communicate successfully and pleasantly with school and district personnel and the public.
10. Must be able to work cooperatively with others.
11. Must be able to respond positively to supervision and accept suggestions for improvement.
12. Must be able to understand and interpret written and verbal instructions.
13. Must keep accurate and up to date records.
14. Must comply with state and district regulations, policies and procedures.
LENGTH OF WORK: 12 month
501 Seventh Street
Rockford, IL 61104
How to apply:
Please visit – www.rps205.com – Employment Opportunities – Access online application through AppliTrack - Job#7347 https://www.applitrack.com/rps205/onlineapp/default.aspx
Fund Accountant | PMA Financial Network
Posted on Sep 18, 2017 and will remain open until filled.
The Fund Accountant applies principles of accounting to analyze financial information and prepare financial reports. Incumbent performs daily administrative functions for various LGIP’s: local government investment pools.
Consistently demonstrates exceptional internal and external service with clients, along with the core values: Integrity, Commitment and Performance. Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions. Responsible for introducing innovative IT efficiencies and/or ideas for potential next steps; partnering with all Fund Administration stakeholders. Determines proper handling of financial transactions. Performs daily cash reconciliations. Assists clients and staff by answering questions related to accounts, procedures and services. Assists in the review of monthly statements. Facilitates client questions regarding bank statements, services and transactions. Processes accounts payable for the funds. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Conducts accounting activity required for processing funds. Assist and provides backup to other staff. Conducts reconciliation activity and balances accounts, researches and clears reconciling items. Communicates, recommends and assists with enhancement and maintenance of procedures and related system reports. Assist staff and clients by answering questions related to account procedures and services. Monitors compliance with generally accepted accounting principles and company procedures. Other duties and responsibilities as assigned by management.
Education and Experience Bachelor’s degree (B.A.) degree from four-year college or university with a major in Accounting. At least 2 years Accounting experience (money market or mutual fund experience desired). Demonstrated interest in finance (classes, experience, minor, etc.) A few years of audit experience. CPA helpful Ability to prioritize, organize and complete multiple tasks to meet strict deadlines. Exceptional written and verbal communications skills.
2135 CityGate Lane, 7th Floor
Naperville, IL 60563
How to apply:
Purchasing Process Manager | Rockford Public School District 205
Posted on Sep 18, 2017 and will remain open until filled.
SUMMARY: Assist the Director of Purchasing in the purchase of supplies, services and capital equipment required to effectively and efficiently operate the Rockford Public Schools District (District) in accordance with the Board of Education policy, and in compliance with the statutes of the State of Illinois. Under the direction of the Director, administers the District's purchase order workflow flow process and the Request for Quotation (RFQ) process.
SUPERVISORY RESPONSIBILITIES: Supervisor of the Purchasing Technicians
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Administers the purchase order workflow process to include the initial screening of all purchase requisitions, assigning of purchase requisitions to purchasing technicians for conversion to purchase orders, distribution of purchase orders and expediting of orders.
2. Plans and coordinates the assignment of purchasing workload to maintain a sound balance among purchasing technicians that will ensure deliveries to users within the required timeframe.
3. Procures commodities and purchases services at specified quality and price, based on detailed specifications; negotiates for return, exchange, substitution or rejection of items not meeting contract provisions.
4. Monitors all financial aspects of areas of responsibility and reports concerns and recommendations to Director and maintains compliance with all district, state and federal regulations.
5. Develops and monitors the customer satisfaction of purchasing activities through various means including phone contacts, informal surveys, and recording complaints and reason for complaint. Develops a corrective/preventive action plan for the Purchasing Director's approval to correct noted deficiencies.
6. Conforms to tiered purchasing thresholds guidelines as indicated in the District's Purchasing Manual when soliciting prices from suppliers.
7. Coordinates the quoting processes, including compiling specifications, conducting openings, tabulating results and contract administration; prepares proper quoting documents in compliance with state statutes.
8. Serve as a consultant to District staff regarding purchasing laws, ordinances and policies and procedures; advises and assists District Staff regarding better ways to purchase and receive goods and services.
9. Coordinates the development of specifications with District staff for requests on quotations, pricing agreements and other contracts.
10. Knowledge of and experience with using Microsoft Office programs (Word, Excel, Access, and PowerPoint) to create spreadsheets, databases and presentations.
11. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
12. Assists in the development of centralized purchasing procedures, and assists in establishing procedures to monitor and encourage adherence to same; researches new and existing products and services.
13. Investigates, recommends, and implements innovative and more efficient ways to conduct procurement activities for the District; continually upgrading the quality of services to meet or exceed users' expectations.
14. Assists the Director of Purchasing in developing, implementing, and maintaining an inventory control system for the Purchasing Department.
15. Assists the Director of Purchasing in the approved disposition of surplus District materials, supplies and equipment.
16. Interprets, explains and enforces District policy and procedures regarding auction and disposal of materials.
17. Assumes any other duties as may from time to time be delegated by the Director; the Director may make any adjustment in the scope of responsibilities as outlined above which will be in the best interest of the school district.
18. All administrative actions must be in concert with the mission statement, beliefs, objectives and parameters found in the strategic plan of the Rockford Board of Education.
EDUCATION/TRAINING: Bachelor's degree in Business Administration, Finance, Accounting, Economics or any related field. Minimum of two (2) years experience of purchasing a broad range of materials, equipment and services; solicitation of quotes, processing purchase requisitions; issuance of purchase orders; expediting of orders; or comparable experience. In addition to experience, professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM) is highly desired.
KNOWLEDGE, SKILLS and ABILITIES: This position requires substantial specific knowledge and skills relating to purchasing methods and procedures, including contract negotiation and administration, and methods and principles used in modern multi-dimensional purchasing department with decentralized activities. In addition, excellent communication skills are essential to educating and assisting other District employees to not only understand how to properly obligate the District, and how to contract for goods and services in a responsible manner, but why these procedures are important. This position also requires creative and innovative thinking skills, to pursue different avenues of compliant procurement in an ever-changing environment with limited resources.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description is written primarily for position evaluation purposes. It describes duties and responsibilities, which are representative of the nature and level of work assigned to the position. The principal activities are representative and not necessarily all-inclusive.
501 Seventh Street
Rockford, IL 61104
How to apply:
Please visit – www.rps205.com – Employment Opportunities – Access online application through AppliTrack - Job#7265 https://www.applitrack.com/rps205/onlineapp/default.aspx
Controller | College of DuPage
Posted on Sep 15, 2017 and will remain open until filled.
College of DuPage is more than a highly respected community college: We're a thriving community of diverse individuals committed to inspiring, creating and extending success for every student. We believe in the power of teaching and learning. We are committed to excellence. We value diversity. We put our students and community at the center of all we do. As the largest public community college in Illinois, we have built a family that is dedicated to making our world a better place to live through the power of education, imagination and unrelenting ambition.
The Controller assists the Vice President of Administration and Treasurer - CFO in the strategic planning and line management of financial services for the College as well as serving in a staff relationship to other administrators for financial and control advice.
*Assists the Vice President of Administration and Treasurer - CFO with strategic planning and overall execution of financial affairs for the College.
*Leads and exercises oversight of all functions of the College's Financial Affairs Department.
*Oversees the activities of the accounting functions of the College and maintains current financial accounting procedures in accordance with the ICCB Fiscal Management Manual and generally accepted accounting principles.
*Oversees the activities of the Cash Disbursements Department to ensure the accurate and timely processing of payroll, accounts payable, employee expense reports and total payroll tax compliance.
*Oversees the activities of the Cash Receipts & Accounts Receivable Department to ensure the accurate and timely management of all accounts receivable, including student accounts, and the cashiering and collections operations.
*Prepares reports that summarize and forecast the College’s business activities and financial position in the areas of revenues and expenditures based on past, present and expected operations.
*Reviews financial statements and other financial reports for accuracy and clarity.
*Reviews and approves the budget-to-actual analysis for the College’s operations on a monthly basis.
*Coordinates the distribution of financial information to all units of the College and interprets the data to assist managers in understanding the financial operations of their unit.
*Responds to the Vice President of Administration and Treasurer - CFO as assigned with timely and accurate work to facilitate those needs and the overall financial management of the College.
*Coordinates the forecast of cash requirements and recommends solutions to properly meet those requirements.
*Coordinates the investment of surplus funds in conformance with the Board-approved investment policy and cash flow requirements. Initiates or, as appropriate, approves wire transfers.
*Coordinates the submission of financial claims and reports to various local, state and federal agencies and the filing of financial reports to ICCB such as tax levies, audit reports, etc.
*Coordinates the development of the Financial Affairs Department annual budget.
*Implements and maintains internal controls to protect the financial integrity of the College.
*Schedules and coordinates annual audits of the College’s financial records and grant programs and the submission of reports to the appropriate regulatory agencies. Reviews feedback from external and internal auditors and financial reporting entities to identify how procedures and/or personnel might be strengthened and improved.
*Coordinates the preparation of unit cost studies.
*Performs annual employee evaluations of direct reports and coordinates the annual employee evaluations of employees in the Financial Affairs Department, including recommendations for employment, promotion, retention and dismissal.
Qualifications: Minimum of 5 years experience in accounting and financial reporting including strong exposure to fund accounting required. A minimum of 3 years experience in supervision of multiple financial areas required. Excellent organization, interpersonal, and oral and written communication skills are essential. Working knowledge of current automated accounting and payroll systems, as well as common PC-based accounting software is also required. Bachelor’s degree in Accounting or related field required.
Preferred Experience and Education: 8 years of experience in accounting and financial reporting and 5 years of supervisory experience. Master's Degree in accounting, business administration, or related field and/or CPA license.
425 Fawell Boulevard
Glen Ellyn, IL 60137
How to apply:
Applicants must apply at https://cod.hiretouch.com/
College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.
Manager | GW & Associates PC
Posted on Aug 31, 2017 and will remain open until filled.
Manager – Local Government Finance and Accounting Solutions GW & Associates, P.C. is a rapidly growing accounting firm with two office locations in Hillside and Chicago Heights. In addition to an increasing audit client list of over 20 local governmental units, the firm also provides local government finance and accounting solution services such as payroll processing, audit preparation and an expanding outsourced finance director role for various units of local governments. Our firm provides local governments timely and accurate financial information that has helped in facilitating managerial decisions and meeting client and state-imposed deadlines. The firm anticipates further growth for our outsourced finance director services and we are seeking a highly motivated individuals to not only manage this growth, but further expand our practice.
The outsourced finance director services role includes the following:
• Working closely with elected officials and department heads by providing financial advice and expertise related to financing and managerial strategy and decision-making
• Supervising consulting staff employed directly by GW & Associates that serve the roles of outsourced accounting staff for each client
• Reviewing monthly bank statement reconciliations and manual journal entries prepared by consulting staff
• Producing monthly budget to actual reports to present to each client’s board/council
• Attending board/council meetings on weeknights as deemed necessary by the client
• Facilitating the audit process on behalf of the municipality
• Working with client department heads during the annual budget process
• Assisting in the annual tax levy process
• Maintaining general ledgers of each client
The ideal candidate would possess the following attributes:
• At least 5 years experience as either a finance director/assistant finance director of a local government or as an audit manager with extensive governmental experience
• CPA preferred
• Has experience supervising multiple employees
• Has exceptional verbal and writing skills. Salary - negotiable
How to apply:
Submit resume to HR@cpagwa.com
Finance Director/Budget Officer | Village of Matteson
Posted on Aug 29, 2017 and will remain open until filled.
The Village of Matteson, IL, is seeking an experienced professional to direct activities related to financial matters. The Finance Director is expected to have a strong finance background with proven experience in the public-sector environment. The Finance Director leads a Finance Department of 4 FT employees, and is responsible for professional accounting and payroll, debt management and administration, budgeting, auditing and supervisory work in the maintenance and preparation of detailed and general account books, budgetary controls, and financial planning. This position serves as a critical member of the Senior Management Team.
This position requires significant experience in fund accounting and a thorough knowledge of the laws and policies governing municipalities. A Bachelor’s degree in accounting or finance, plus five years of progressively responsible high-level public sector finance work is required. CPA or advanced degree in Public Finance or related field is preferred. Must demonstrate the ability to prepare complex financial reports, perform multi-year financial planning, revenue forecasting, and budgeting, and supervise other’s work. Ability to establish and maintain effective and cooperative relationships with the Village President, Elected Officials, staff and the public. It is essential that the successful candidate possess strong customer service orientation, analytic ability, and strategic financial planning skills.
The position is an appointment by the Village President and reports to the Village Administrator.
The Village offers a competitive wage and benefit package.
Additional Information at www.villageofmatteson.org.
4900 Village Commons
Matteson, IL 60443
How to apply:
Submit letter of interest, resume, and three references: Human Resources Department Village of Matteson 4900 Village Commons Matteson, IL, 60443
Grant Writer | Village of Dolton
Posted on Aug 28, 2017 and will remain open until filled.
SCOPE OF SERVICES
The Village of Dolton is seeking to retain a Consultant to assist the Village in researching and identifying potential grants and providing general grant writing services associated with the completion and submission of grant applications, program administration and delivery.
SERVICE PERIOD AND TERMS
Contract will be for one (1) year from date of award. Agreement Cancellation: The contract may be terminated by agreement or upon thirty (30) days notice in writing given by either party. If the Village exercises this right to terminate, the services allowed to be performed by second party during the remaining thirty (30) days shall be approved by the Village Administrator. If the second party exercises this right to terminate, the consultant must attempt to complete as many projects pending as requested by the Village Administrator.
All responses to this proposal for services shall be submitted on your form.
I .Information to be Provided by the Contractor Provide an outline of your experience providing grant writing services, to include at a minimum the following:
Number of year’s firm has been in existence.
Provide information on successful grant writing efforts including benefiting party, source, year of award, and dollar amount of grant
Provide a minimum of three (3) references from municipalities or other governmental entities for which you have provided grant writing
Include the name of the Request for Proposals Grant Writing Services 2 organization, brief description of the project, name of contact person and daytime telephone
Certificate of existing insurance detailing the extent of professional errors and omissions and commercial general liability, automobile, and workers compensation coverage.
Indicate from where grant related services will be conducted. Identify individuals who will be assigned to work with the Village of Dolton.
Provide their background, directly related experiences and past
Provide a detailed description of how your organization will perform the following grant writing services:
Funding needs analysis; Identification of appropriate grant resources;
Grant preparation process;
Grant review and approval process; and
Detailed time frame of whole process (a through d)
Detail the basis of compensation for
Fee basis should be an all inclusive, e.g. a base stipend and percentage or grant compensation(% of grant share for administration) upon successful award. You must provide a detailed price breakdown including fees itemized for the following staff: A) Senior staff; B) Professional staff; C) Clerical staff; and D) overhead.
Evaluation Criteria Proposals will be evaluated on the following criteria:
Demonstrated knowledge of sources of grant funds available to municipal government;
Demonstrated proficiency in obtaining funds;
Demonstrated capability of grant management and completion;
Consultant’s qualifications and experience;
Consultant’s staff qualifications;
Plan provided by Consultant for services;
Adequacy of insurance coverage;
Interviews may be scheduled with selected prospective consultants as soon as possible after the proposal opening, to permit further evaluation and to allow the Village to inquire further into the Consultant’s experience on similar projects, willingness to work closely with Village staff, through understanding of the various aspects of the project, ability to maintain a tight schedule and complete the project on time, within budget and other pertinent matters.
Grant Writing Services 3 Award will be made to the Consultant that best meets Village of Dolton needs and requirements. All aspects of evaluation will be taken into consideration in awarding this contract. Cost of services will not be the final determination of most qualified, but will be considered as an element of the evaluation.
SERVICES REQUESTED /CONSULTANT’S RESPONSIBILITIES
The following are typical services and/or items that successful Consultant will be required to provide to Village of Dolton, if it is awarded the Contract, and should be addressed in each Consultant’s proposal.
Funding Needs Analysis – Work with Village staff to facilitate meetings with Village departments to assess the validity of current funding priority area, identify changes in funding priority areas, and identify new priority areas for
Grant Funding Research- Conduct research to identify grant resources including, but not limited to federal, state, foundation, agencies and organizations that support the Village’s funding needs and priorities in the following general areas by way of illustration but not limitation:
Criminal Justice technology and equipment;
Fire/emergency medical services technology and equipment;
Public Safety manpower cost supplement;
Housing Rehabilitation Programs; including purchase of foreclosed properties;
Infrastructure construction and maintenance including water, sanitary sewer, transportation related projects;
Other government technology; and
On a regular basis, not less than monthly provide Village Board with summaries of potential funding opportunities. Summaries should include, but not limited to, name of agency, due dates for applications, eligibility, a brief program summary, and the level of funding available.
On-call Grant Research – In addition to the areas defined above, other areas may also be identified by the Village Board throughout the duration of the contract. The scope of work includes researching grant opportunities identified by the Grant Proposal Development – Provide general grant proposal writing services associated with the completion of grant applications on the behalf of Village of Dolton, including the preparation of funding abstracts, production and submittal of applications to funding A copy of each grant application package submitted for funding, in its entirety, is to be provided to Village of Dolton. Grant applications are generally approved by the Village Board of Dolton. The Board meets in regular session on the first and third Monday of each month. If Village Board approval is required, application materials shall be provided to the Village Administrator’s office not later than the Monday before the meeting.
Program and Administration Delivery – Contractor will be required to provide grant Request for Proposals – Grant Writing Services 4 administrative services; including accounting, filing update reports, and recommending payments of grant proceeds to the
Monthly Reports – the successful Consultant shall submit monthly reports to the Village Board summarizing the activities undertaken during the previous
The Village will reimburse the successful Consultant for expenses incurred on behalf of the Village pursuant to the agreed upon compensation. Unless the consultant has alternate accommodations, the Village will furnish office space, office furniture and equipment, and office supplies for use by the
NON-COLLUSION BIDDING CERTIFICATE
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party there to certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:
The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;
Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and
No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit, a bid for the purpose of restricting
In compliance with this invitation for bids, and subject to the conditions thereof, the under- signed offers and agrees, if this bid is accepted within forty-five (45) days from the date of opening, to furnish any and all of the items upon which prices are submitted.
14122 Chicago Road
Dolton, IL 60419
How to apply:
PROPOSAL CONDITIONS & INFORMATION
Proposals will be received by Village of Dolton until POSITION FILLED. All proposals must be submitted in a sealed envelope and have original signature and date. One (1) original proposal must be submitted to: Village Administrator Village of Dolton 14122 Chicago Road Dolton, IL. 60419. Please mark on lower left hand comer of envelope: “RFP-Grant Writing Services”
Questions regarding this proposal must be submitted in writing to the Village Administrator at firstname.lastname@example.org