Illinois GFOA Jobline
The IGFOA Jobline includes on-line postings and each week new postings are also sent to IGFOA members with the IGFOA Weekly News.
How to submit an announcement
Submit a Jobline announcement. Announcements posted by Monday of each week will be included in the IGFOA Weekly News.
For more information contact IGFOA at 630.942.6587 or firstname.lastname@example.org
- » Senior Accountant | Village of Niles
- » City Accountant | City of Champaign
- » Part-Time Finance Assistant | Bloomingdale Park District
- » Relationship Manager - Local Governments | PFM Asset Managment
- » Manager of Finance & Human Resources | Deerfield Park District
- » Part-time Accountant | Village of Huntley
- » Finance Manager | Park District of Oak Park
- » (2) Part-Time Finance Clerks | Village of Hinsdale
- » Comptroller | City of North Chicago
- » Payroll Accountant | City of Rockford
- » Finance Manager | Fountaindale Public Library District
- » Director of Finance | City of Freeport IL
- » Assistant Director of Finance | City of Elmhurst
- » Fiscal Assistant I - Water Billing | Village of Woodridge
Senior Accountant | Village of Niles
Posted on Aug 18, 2017 and open until Sep 15, 2017.
NATURE OF WORK: Responsible for the accurate and timely processing of financial transactions. Transactions originate in various sub-systems. Undertakes special projects as necessary. This person is expected to identify operating problems and develop solutions in a timely manner. Supervisory duties of other accounting staff and front counter staff. Reports to the Assistant Finance Director.
ESSENTIAL JOB FUNCTIONS:
• Controls the flow of financial information to assure accuracy.
• Reconciles and reviews financial information originating in payroll, purchasing and disbursements, billing and collection.
• Reports key financial data to senior management.
• Planning, assisting other departments, review, analysis and budget preparation are integral components of the position.
• This person also takes a primary role in the completion of the Comprehensive Annual Financial Report (CAFR). The CAFR process includes a significant amount of account analysis at year-end, preparation or review of closing entries, preparation and/or review of audit schedules and review of final audit report.
• Supervises and directs responsibilities and assignments of meter readers and front counter staff.
• Reviews quality and quantity of production in all other operating areas.
• Complete special projects as assigned or as identified.
• Work closely with senior management and other Village staff to solve problems efficiently and effectively.
• Maintain a working knowledge of the laws and ordinances that relate to areas of responsibility. These include all village ordinances and all Federal and State laws related to Finance Department operations.
OTHER FEATURES/CONDITIONS: Must maintain a positive working relationship with management staff in all Village departments. Communication and open dialogue with other departments is essential.
NECESSARY SPECIAL REQUIREMENTS: This is a key internal control position. Position has the duty and authority to review all transactions of the Finance Department to assure timeliness and accuracy.
KNOWLEDGE, ABILITIES, SKILLS:
• Considerable knowledge of and ability to use a computer and Microsoft Office Software including: Word, Excel and Outlook.
• Excellent oral, written and interpersonal communication skills.
• Self motivated, disciplined, organized and reliable.
• Ability to apply analytical expertise to complete work assignments.
EDUCATION, TRAINING, EXPERIENCE: Must possess a Bachelor’s degree from an accredited college or university in Accounting, Finance or substantially similar area and should possess five (5) or more years of progressively responsible accounting experience. Work experience in a municipal environment with knowledge of fund accounting, internal control concepts and GASB standards is expected. CPA certification is preferred but not required.
COMPENSATION: The FY 2018 salary range for Senior Accountant is Minimum $63,393.75 to Maximum $88,751.25. Hiring salary based on qualifications.
1000 Civic Center Drive
Niles, IL 60714
How to apply:
Please send cover letter, resume and 3 work related references to: Village of Niles, Katy Darr Human Resources, 1000 Civic Center Drive, Niles, IL 60714. Resumes can also be received via e-mail at email@example.com
City Accountant | City of Champaign
Posted on Aug 18, 2017 and open until Sep 4, 2017.
The City of Champaign seeks qualified candidates for a career opportunity as a City Accountant in the Finance Department.
Responsibilities of Position
This position assists the Finance Director in the administration of the financial activities of the City by managing specific finance functions. Responsibilities include, but are not limited to: maintaining the general ledger accounting system for a $110 million entity; preparing interim and annual financial reports; coordinating the annual audit; managing banking relationships, managing payroll functions, performing analysis of financial data, preparing written reports to council, making presentations to council, and supervising a staff of one accountant and two account clerks. The City’s mission is to provide responsive, caring, cost-effective service in partnership with our community.
The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environment and a community that values and supports diversity and inclusion.
• Bachelor’s degree in Accounting, Public Administration or a business-related field, or an equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities.
• A thorough knowledge of theory, principles and practices related to governmental accounting, or to a variety of accounting transactions and problems.
• Experience managing complex automated financial management systems.
• Supervisory experience.
• Good oral and written communication skills.
• Ability to analyze and evaluate accounting data and to develop pertinent financial data in the preparation of reports and statements.
• Master’s degree.
• Certification as a Certified Public Account (CPA).
• Experience with governmental accounting or finance.
The annual starting salary range is $83,993- $95,561, DOQ, plus an excellent fringe benefits package.
102 N Neil St
Champaign, IL 61820
How to apply:
Applications, including cover letter and resume, must be submitted online no later than Monday, September 4, 2017.
Drug screening and criminal background check will be required.
Part-Time Finance Assistant | Bloomingdale Park District
Posted on Aug 17, 2017 and will remain open until filled.
This is a part-time position under direction of the Director of Finance and HR. The Finance Assistant is responsible for a variety of duties including, but not limited to processing biweekly payroll, including all related journal entries, tax payments, retirement reporting, Time Clock maintenance and all other payroll related functions. This position will also be responsible for various HR related functions such as collecting and reviewing new hire/termination paperwork, completing reporting requirements to various agencies, etc. This position works closely with the Finance area, and all other departments as needed. The Finance Assistant is to provide support to the Finance area while maintaining strict confidentiality and accuracy.
Reports to the Director of Finance and HR.
• Previous Payroll, Time Clock and HR experience, knowledge, skill and professional development.
• College level accounting and/or HR courses strongly preferred.
• Strong Microsoft Office 2010 skills and experience, especially Microsoft Excel, Word and Outlook.
• Ability to become proficient in Incode and Time Clock Plus software.
• Knowledge of Human Resource principles and practices.
• Seasoned professional, committed to confidentiality in dealing with sensitive information.
• A positive attitude and willingness to provide exceptional support.
• Proficiency with adding machine, data entry and word processing,
• Strong Math skills which include ability to add, subtract and multiply numbers, compute percentages and use logic to problem solve.
• Ability to handle several tasks simultaneously and prioritize these tasks in an effective manner.
• Exceptional interpersonal skills.
• First Aid, CPR, AED Certification required, BPD will provide certification class.
Duties and Responsibilities
• Process Bi-Weekly payroll, including tax payments, direct deposit processing, related journal entries and all other payroll related duties.
• Monitor and maintain Time Clock Plus system for recording employee hours and subsequent interface with Payroll.
• Prepare all monthly and quarterly reporting for IMRF pension plan, Illinois Unemployment reporting, Federal and State 941 returns and other required reporting.
• Maintain all payroll records including timesheets and time off requests.
• Collect, review for accuracy and completeness and record all new employee, terminated employee, annual increase and other employee status change paperwork.
• Review payroll and BPD policies for compliance with Department of Labor and other agency requirements. Suggest and prepare revisions as needed.
• Maintain personnel and medical files.
• Prepare reports as requested by the Director of Finance and HR.
• Prepare and reconcile Annual W-2 forms and Affordable Care Act annual returns.
• Maintain a working knowledge of all general and departmental-specific safety rules. Actively support the safety program and related programs including following/enforcing safety rules, reporting accidents and injuries, and developing ideas for the prevention of future incidents.
• Provide general assistance as needed.
• Attend educational workshops/seminars when necessary.
• Assist in other areas as assigned by the Director of Finance and HR.
• Other duties as assigned.
Work Hours and Compensation:
The position of Finance Assistance is part time and is paid every two weeks at an agreed salary. The position is classified as a non-exempt hourly employee status and will be approximately 12 - 20 hours per week. Hours will be flexible as agreed to with the Director of Finance and HR with scheduling dependent on job requirement deadlines. The beginning salary range for this position will be based on qualifications.
Performs most activities indoors. Indoor environmental conditions will include lighting and temperature.
• Must be able to follow directions and perform work activities as assigned by the Director of Finance and HR.
• Must be able to communicate effectively and be organized in thought processes and physical tasks.
• Must be able to work closely with co-workers and other employees and visitors in the office.
• Ability to apply common sense understanding to carry out written or oral instructions.
• Ability to deal with problems that arise in a calm and reasonable manner.
• Must be able to present ideas and recommendations in a clear and concise manner.
• Use good judgment and possess and use effective problem solving skills.
• Must have the ability to handle stressful situations and deal with all situations in a professional and courteous manner.
• Must be able to maintain strict confidentiality with regard to sensitive information.
• Must have the ability to meet deadlines.
• Must be organized and capable of handling multiple tasks daily.
• Must be able to sit at a computer keyboard for long periods of time at a desk.
• While performing the duties of this job you are required to stand, walk, and sit.
• The ability to lift or move up to 20 lbs. as you will be maintaining boxed records as needed.
172 S Circle Avenue
Bloomingdale, IL 60108
How to apply:
Please e-mail or drop-off resume and cover letter to:
June Fergus, Director of Finance and HR
Bloomingdale Park District
172 S Circle Avenue
Bloomingdale, IL 60108
Relationship Manager - Local Governments | PFM Asset Managment
Posted on Aug 14, 2017 and will remain open until filled.
Relationship Manager – Local Governments
PFM is currently seeking a Relationship Manager to assist with new business development and client management for its investment advisory practice in Illinois. The role will work from our Chicago, IL office, and affords the successful candidate an opportunity to work closely with the region's Managing Director and other seasoned professionals. Individuals interested in this role should possess strong interpersonal skills, be self-motivated, highly organized and have strong relationships with decision makers at local governmental entities in Illinois.
PFM’s investment management practice, PFM Asset Management LLC (PFMAM), is a privately-held, registered investment advisor. PFMAM is among the largest investment-grade fixed-income managers in the United States and provides cash management, investment management and consulting services to local governments and other tax-exempt institutions. As of March 31, 2017, PFM's assets under management have grown to $118.7 billion in total assets, including $77.3 billion in discretionary assets under management and $41.4 billion in non-discretionary assets under advisement. PFM’s Illinois asset management practice, established in 2002, has over $1 billion in assets under management and approximately 175 clients.
PFMAM specializes in managing investments for clients in the government, insurance, healthcare, higher education and other institutional sectors. The firm manages short and intermediate term fixed income assets for operating funds, reserve funds, and bond proceeds, as well as longer-term multi-asset class portfolios for pension funds, OPEB trusts and endowments/foundations. PFM also serves as investment advisor and marketing agent for The Illinois Trust, the Illinois Statewide Investment Program.
In this role, you will:
• Develop and expand our investment management business with local governmental clients;
• Collaborate with senior team members in all aspects of marketing, including follow up with clients and targets
• Account Development (existing and new clients) - Develop direct customer relationships with key accounts and identify and develop relationships within those accounts with key decision making personnel
• Help create innovative ways of educating clients and prospects on current market events and investment opportunities
Qualified applicants should have interest in the institutional fixed income investment market, and experience working in or with the public (governmental) sector. Part-time and Full-time considered.
Required / desired skills and experience include:
• Bachelor's degree required.
• 5+ years of progressive experience in government administration or relationship management or business development, preferably within the public sector/municipal finance, or in the banking, investment management, trust or financial services arenas.
• Series 6 & 63 certifications (or the equivalent licensing) must be obtained as a requirement of continued employment in this role.
• Knowledge of fixed income funds, short and intermediate term fixed income investments, and money market instruments is helpful.
• Independent, self-motivated, and proactive, with a desire to succeed.
• Excellent communication and interpersonal skills. Actively listens to others. Effectively builds relationships with customers, superiors and colleagues. Ability to operate successfully in a team environment.
• Demonstrates unwavering integrity and instills confidence in others.
• Enthusiastic, 'can-do’ attitude.
Compensation includes a competitive base salary, bonus eligibility, and comprehensive benefits package. PFM also offers the option for participation in profit sharing and 401K plans.
PFM is an Equal Opportunity Employer (M/F/D/V) and maintains a drug-free workplace.
222 N. LaSalle Street
Chicago, IL 60601
How to apply:
Contact Jeff Schroeder at 312-523-2423 or schroederJ@pfm.com
Manager of Finance & Human Resources | Deerfield Park District
Posted on Aug 8, 2017 and will remain open until filled.
This full-time position manages the day-to-day accounting, budgeting and cash management functions of the district as well as all Human Resource activities.
Salary: $70,000 + based on experience and qualifications. Benefit package includes medical, dental, life insurance, flexible spending account, 457 plan, IMRF pension, Employee Assistance Program (EAP), tuition reimbusement, vacation, holidays and sick time.
836 Jewett Park Dr.
Deerfield, IL 60015
How to apply:
https://www.applitrack.com/deerfieldparkdistrict/onlineapp/default.aspx or visit our website at www.deerfieldparks.org
Job ID #283 under Administration
Part-time Accountant | Village of Huntley
Posted on Aug 4, 2017 and will remain open until filled.
General Duties: This part-time position performs professional accounting duties under the direction of the Accounting Supervisor for all Village funds and accounts.
Responsibilities include, but are not limited to, preparing and maintaining all subsidiary account ledgers, schedules and reconciliations to the general ledger; prepare journal entries for funds or accounting entities; reconciliation of bank and general ledger accounts; prepare monthly trial balances of general and subsidiary ledgers; review and analyze ledgers for unusual and/or incorrect entries and prepare adjusting journal entries, as needed; perform data entry of revenues, cash receipts, investments, and other journal entries for the end of the month closing of the general ledger; assist in the monthly and quarterly preparation of the financial reports (balance sheet and income statement) for Village Board review.
Qualifications: Bachelor's degree in accounting or a related field preferred, with three to five years of related accounting experience. Equivalent combination of education and experience may be considered. Position requires proficiency in Microsoft Office and other software applications. Previous experience with governmental accounting a plus.
10987 Main Street
Huntley, IL 60142
How to apply:
Interested candidates are required to complete and submit a Village of Huntley employment application, along with a resume. Applications can be downloaded from the Village’s website at www.huntley.il.us .
Completed applications can be submitted to: Human Resources 10987 Main Street, Huntley, IL 60142, faxed to (847) 515-5232 or emailed to: firstname.lastname@example.org .
Finance Manager | Park District of Oak Park
Posted on Aug 1, 2017 and will remain open until filled.
This is a full-time position. We offer a competitive compensation with a minimum starting salary of $51,000 + based on experience and qualifications. Our benefit package includes medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, $300 reimbursement for wellness related activities, tuition reimbursement, vacation, holidays, sick time and personal days.
This position manages the day-to-day accounting, budgeting and cash management functions of the District.
Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets, payroll, and other procedures necessary to the efficient operation of the District.
Assists in the development and maintenance of financial reporting systems to insure integrity of finances based on sound accounting procedures and controls.
Keeps the Director of Finance informed of issues and activities related to accounting systems in an effort to ensure effective operations of the District.
Invests all available cash in interest-producing investments within the confines of Illinois statues and consistent with the District’s investment policy after consultation with the Director of Finance.
Supervises the annual Audit and prepares the annual Statement of Receipts and Disbursements ,working cash documents, and all state and federal reports as required in accordance with the Park District Code.
Assists in the preparation of the annual Budget, Tax Levy Ordinance, Budget and Appropriation Ordinance Prepares and executes appropriate bank transfers to meet expense and investment requirements and maintain and execute subsidiary records and system entries Serves as procurement expert for the district assisting with purchasing scope, bid openings, and yearly review of the district’s expenditures.
Reconciles bank accounts and verifies the bank balance with the General Ledger Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems.
Reviews and authorizes check requests and purchase order invoices and advise of potential over-expenditures or misappropriation.
Meets mandated publication and filing dates for financial documents.
Additional functions may be essential as designated by the Director of Finance Supervises payroll and accounts payable employees.
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives.
Seeks customer and community input and investigates and acts upon requests, suggestions, and complaints concerning accounting policies and office operations.
Conducts and attends necessary staff meetings with managerial and supervisory personnel.
Provides requested information or recommendations to the Board of Commissioners through written reports and attends Board meetings as needed.
Establishes and maintains effective lines of communication between Finance staff and other Park District staff Develops and maintains working knowledge of all computer system applications.
Fosters a working environment that promotes safe work habits and active participation in the agency’s risk management program.
Responsible for cash flow trending, forecasting, and bank-related transactions.
Works with Customer Service Manager to perform internal audit functions with special emphasis on cash receipts, reports and controls on all programs and facilities.
Must be able to perform duties of subordinate staff to cover vacations or other emergencies.
Manages special projects at request of the Director of Finance.
Assists when needed with special projects and events (i.e. Fall Fest, Day in Our Village, Frank Lloyd Wright Race)
Knowledge, Skill and Work Experience
Comprehensive knowledge of proper business and accounting methods and of proper business and accounting terminology and reporting process; ability to organize, direct and supervise the work of subordinate employees; ability to maintain positive and effective working relationships with other employees and the public; good written and oral communication skills; ability to work with minimum supervision, to solve problems comprehensively and to produce neat and accurate work on a timely basis; ability to perform required duties with initiative, good judgment, accuracy, persistence, integrity, tact, confidentiality and courtesy.
EDUCATION AND EXPERIENCE: Graduate from an accredited four-year college or university with major course work in business administration, finance, accounting or related field. Considerable knowledge of governmental accounting principles and prudent investment; a minimum of two years’ experience in a position requiring similar duties and supervisory tasks, or any equivalent combination of education, experience and training which provides the required knowledge, skills and abilities.
Bachelor’s degree (4 year) in Finance, Accounting, Business Administration or related field
Experience in data processing Knowledge and experience in Excel spreadsheets Oral and written communication skills
Knowledge of governmental accounting principles 2 years supervisory experience
Problem solving skills
Customer service focus
Ability to produce accurate work in timely fashion
Ability to work independently
First Aid, Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) certifications
Ability to convey favorable Park District image with media, village agencies and public Familiarity with office equipment
Familiarity with computer systems and software
Frequently- Sitting, walking, standing, typing.
Occasionally- Climbing, balancing, stooping, kneeling, crawling.
Strength- Work requires handling average weight (up to 50 lbs.) materials or equipment.
Other requirements may include talking, hearing, and seeing to perform the following necessary duties:
Operate assigned office equipment including, but not limited to typewriters, computers, printers, copiers, adding machines and telephones.
Normal office conditions for majority of work; may include occasional light and temperature variations. Prolonged hours seated at a desk. May include prolonged hours of computer use. May be exposed to occasional inclement weather as position may require temporary outdoor work.
SPECIAL REQUIREMENT: It is the express responsibility of the Finance Manager to maintain the essential confidentiality of assigned duties. Violation of this responsibility will be considered cause for dismissal. Ability to respond to questions, complaints, and concerns from the public and from employees in a professional manner and with good judgment. Ability to present ideas and recommendations in a concise verbal and written manner. Ability to understand and carry out verbal and/or written instructions efficiently and effectively to complete responsibilities as described.
Internal: Other Park District staff; PDOP Board
External: Patrons of the Park District, residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups, and the Oak Park Business Community
This job description is intended to be an illustrative, and not an exhaustive, listing of experiences, skills and duties of this position. The Park District of Oak Park is an Equal Opportunity Employer!
218 Madison Street
Oak Park, IL 60302
How to apply:
Please apply online at www.pdop.org.
(2) Part-Time Finance Clerks | Village of Hinsdale
Posted on Jul 28, 2017 and will remain open until filled.
POSITION: (2) Part-Time Finance Clerks
DATE: July 28, 2017
REPORTS TO: Assistant Finance Director
PAY GRADE: NM4; $16.56-$25.40/hour
FLSA STATUS: Non-exempt
SCHEDULE: About 25 hours per week
Responsible for Village Hall front desk cashiering and receptionist operations. Provides administrative support for the Finance Department.
Job Duties/Essential Functions:
• Oversees Village Hall front desk; collects payments and issues receipts for various items like utility bills, vehicle stickers, animal licenses, permits and more
• Balances daily cash register and credit card receipts; collects, counts and reconciles money received from cash receivables and bonds on a daily basis; processes information into various accounting software on the computer
• Maintains computerized record-keeping of municipal taxes
• Answers incoming calls for the Village Hall; greets, refers, directs and informs callers; refers callers to appropriate personnel
• Applies payments to tickets issued by the Police Department
• Sells parking permits and manages Village-permitted parking lots
• Tracks food and beverage collections in accounting software
• Maintains various Microsoft Excel spreadsheets
• Opens mail daily and distributes to appropriate Village personnel; completes and mails out inter-office memoranda and certified mailings
• Performs data entry into various Finance Department databases
• Responds to requests for Finance Department records following established policies and procedures
• Prepares reports in computers
• Performs routine office duties such as typing, copying and filing
• Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices
• Assists with other Finance Department projects
• Other duties as assigned.
Knowledge, Skills and Abilities:
• Candidate must be motivated, a quick learner, multi-tasker and be able to handle multiple priorities
• Must have very efficient computer skills, especially in Microsoft Word and Excel
• Ability to count money and reconcile payments received on a daily basis
• Frequent contact with Village Hall visitors, other Village employees; must be able to communicate verbally and demonstrate good customer relations
• Prepares reports as required; must be able to communicate in writing
• Ability to handle multiple tasks simultaneously and in a timely manner
• Ability to prepare and maintain accurate records and filing systems
• Ability to operate general office equipment, especially a calculator
• Ability to establish and maintain satisfactory working relationships with Village personnel and the public
• Ability to assist public in a professional manner
• Ability to work with minimal supervision
• Ability to learn, understand and adhere to all applicable safety precautions and procedures.
The work environment generally includes an office setting. The noise level is usually quiet. Physical Requirements Regularly required to sit; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 20 pounds. The position requires prolonged periods of concentration. Specific vision abilities required by this position include close vision and ability to adjust focus. Equipment used includes, but is not limited to, personal computer with a Windows operating system, Microsoft Office suite, printer, copy machine, fax machine and calculator.
Work Schedule: The position is part-time and will average approximately 25 hours per week. A five-day per week schedule is expected that will adhere to either of the following: morning (8:00 a.m. – 1:00 p.m.) or afternoon (12:00 p.m. – 5:00 p.m.)
• Becomes familiar with and observe all applicable safety and security policies/procedures
• Immediately reports all unsafe conditions and acts to supervisor
• Reports all accidents to supervisor immediately
• Recommends improvements to safety and security practices
• Obeys and adheres to all safety rules and work practices.
• Two years or more of college coursework; an Associate degree is highly desirable
• Three years of experience in a related field, preferably clerical work or as a teller or cashier
• Must have computer software experience and a strong knowledge of Microsoft Office, specifically Word and Excel Benefits This position participates in the Illinois Municipal Retirement Fund (IMRF).
19 E Chicago Avenue
Hinsdale, IL 60521
How to apply:
Process: The selection process includes an application process, interview process, drug screening and background check. The position is open until filled. The position is expected to be filled as soon as the interview process and background checks are completed.
Interested candidates should submit an application, resume and a cover letter to the Village of Hinsdale, Village Manager’s Office, Attn: Human Resources, 19 E. Chicago Hinsdale, IL 60521, e-mail: email@example.com.
Visit www.villageofhinsdale.org/jobs for a job application. The Village is an EOE employer. No phone calls, please.
Comptroller | City of North Chicago
Posted on Jul 17, 2017 and open until Sep 30, 2017.
North Chicago has a population was approximately 32,574 and hosts the Great Lakes Naval Training Center and the headquarters of Abbott Laboratories and AbbVie.
Under the direction of the Mayor and Chief of Staff, this position serves as the Chief Financial Officer for the City; responsible for directing fiscal accounting, payroll administration, accounts payable, revenue collection and all accounting functions of the City.
PUBLIC CONTACT: This position has regular and frequent contact with department directors, other employees, representatives of Banks and other agencies, consultants, auditors, and other professionals as well as regular contact with individual citizens and groups, business owners, and occasionally elected officials. The employee has frequent contact with City employees; regular contact with vendors; and occasional contact with the general public and outside agencies.
The Essential Functions of the position include:
•Supervises all staff in department, including evaluation and discipline when necessary;
•Advises Mayor and Elected Officials regarding fiscal and budgeting policies;
•Consults with and guides Department Heads on fiscal and budgeting matters and related polices, ordinances and laws;
•Prepares annual budget, appropriation ordinance, tax levy ordinances and other related fiscal ordinances;
•Develops Capital Improvement Bond program and presents to Mayor and Elected Officials;
•Prepares necessary information and documents for sales of bonds;
•Directs accounting of all City fund accounts in accordance with generally accepted accounting practices;
•Assists with annual City audit, provides necessary information to City's auditing firm;
•Directly supervises daily administration of payroll, accounts payable and revenue collection.
•Establish and maintain positive working relationship with colleagues, subordinates and general public.
•MBA Preferred and CPA;
•Requires minimum ten (10) years of progressively responsible administrative and management experience in accounting, with five (5) years in a municipal finance management setting;
•Requires thorough knowledge of municipal accounting and finance practices; state and local financial laws and procedures.
DISCLAIMER: The City of North Chicago is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status (except dishonorable discharge), disability or any other status protected by law.
1850 LEWIS AVE
NORTH CHICAGO, IL 60064
How to apply:
Applicants can apply by sending resume, cover letter, along with three references to the email address: firstname.lastname@example.org, or apply on the City of North Chicago's website at www.northchicago.org under Employment Center.
Payroll Accountant | City of Rockford
Posted on Jul 13, 2017 and will remain open until filled.
NATURE OF WORK
Serves the public with general and specialized accounting work involving the preparation and maintenance of payroll, timekeeping, and other complex financial records.
Work involves responsibility for maintaining and updating a computerized database necessary for preparing the City's payroll and payment of benefits for City employees. Work includes data entry, calculations, verifications, and reconciliations of information requiring knowledge of manual and computer processes, general accounting and record keeping procedures, payroll procedures, pension system requirements; and local, state and federal tax laws. Work is performed with independence and latitude within the framework of established laws, regulations, procedures, policies, rules, and procedures governing the accounting, reporting and recording of employee payroll and benefit transactions. Serves as the backup to the Payroll Administrator. This position will also provide backup for other non-payroll accounting functions within the department including maintaining complex fiscal or related records, the internal auditing of accounting documents, and related work where professional accounting skills are required. Work is performed according to generally accepted accounting principles and within the framework of established laws, regulations, procedures, policies, rules, and procedures governing the financial accounting and reporting.
ESSENTIAL FUNCTIONS (These essential duties are only illustrative.)
Verifies payroll data submitted by departmental timekeepers, and updates employee pay, deductions and other payroll information; spot checks balances for accuracy, computes hours worked, enters data into the payroll master file.
Balances current payroll, checking accuracy, anticipated deductions and other details, and distributes payroll to City departments.
Maintains and keeps current an accurate payroll master file and other accounting systems needed for administering the City's payroll and employee benefits plans; files printouts and responds to questions from timekeepers and employees, to attorneys regarding garnishments, and to external government agencies regarding employee time, income and benefits information.
Verifies employee insurance coverage, determines and allocates costs, calculates premiums, updates records and charges to appropriate fund.
Prepares bi-weekly, quarterly, and annual reports, forms, or documents as required by state and federal governmental agencies; and verifies correctness of data in conjunction with the payroll system and distributes.
Prepares and issues W-2 and W-3 forms and other documents required by state and federal law in conjunction with the payroll system.
Maintains and reconciles a complete set of accounts including subsidiary ledger, general ledger, budgetary and control accounts; allocates shared costs to cost centers; prepares and analyzes trial balance and monthly and yearly financial statements and reports.
Assigns, reviews, and evaluates the work of accounting support position(s) processing payments to vendors, issuing refunds, and maintaining various databases.
Maintains and reconciles internal expenditure and budgetary control accounts; and prepares a variety of fiscal and accounting data for developing division or department budget.
May be assigned to serve as backup to a higher level Accountant.
Maintains reasonable and predictable attendance.
Works under the general supervision of the Payroll Administrator or Accounting Manager. Work is reviewed by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements and is subject to periodic external audit.
Supervision is not a responsibility of this class.
WORKING CONDITIONS & PHYSICAL DEMANDS
Work is performed primarily in an office setting and is essentially sedentary with occasional walking, standing, bending, and carrying items under 25 pounds such as papers and files. Work requires periods of extended computer use and performing tasks with set deadlines and volume processing.
SUCCESS FACTORS (KSAs)
Knowledge of computerized accounting and timekeeping systems and their use in payroll and assigned accounting system or subsystem.
Knowledge of the laws, regulations, principles and practices of payroll accounting and financial reporting.
Knowledge of the laws and procedures followed governing garnishment of wages, payment of child support, and other court directed involuntary payment of employee wages to third parties.
Knowledge of MS Office Suite or other word processing, spreadsheet and data base software standard that may be adopted by City departments.
Ability to operate computerized accounting, budgeting, and related programs.
Ability to make arithmetic computations and tabulations rapidly and accurately. Ability to participate in accounting work of considerable volume.
Ability to recognize and reconcile discrepancies in financial records.
Ability to carry out complex oral and written directions.
Ability to sit for extended periods of time.
Ability to prepare and maintain accurate and complete financial records and reports, and assist in preparing for external financial audits.
Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.
Ability to establish and maintain effective working relationships as required by the work of the position.
Knowledge of generally accepted accounting principles and practices, as applied to general government accounting, and related systems and procedures.
Knowledge of computerized accounting systems and their use in assigned accounting system or subsystem.
Ability to generate and interpret financial reports.
EDUCATION, TRAINING & EXPERIENCE
Graduation from an accredited college or university with a Bachelor’s degree in accounting, finance or a related field and 1 – 3 years of financial reporting experience as well as experience with payroll processing and reporting. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience.
NECESSARY SPECIAL REQUIREMENTS
Residency requirement: Classified employees hired after January 1, 1984 may live anywhere in Winnebago County or anywhere within an area fifteen (15) miles from the Public Safety Building within six (6) months of their date of completion of probation. Employees hired prior to January 1, 1984 shall be subject to their conditions of employment in effect at that time.
425 E. State Street
Rockford, IL 61104
How to apply:
Go to www.rockfordil.gov to apply.
Finance Manager | Fountaindale Public Library District
Posted on Jul 10, 2017 and will remain open until filled.
Full-time Position: Full-time/Exempt position may require weekend and evening work
Starting Salary: $63,000 Annually
Applications received by July 28, 2017 will receive first consideration. Position will remain open until filled.
Are you a kind, thoughtful, and experienced finance professional looking to join a respected and ambitious suburban library as Finance Manager?
Fountaindale is a customer service driven library, invested in its wonderfully diverse community of 68,000 patrons. We are seeking a self-starter who will advance the library’s mission of providing education, enrichment and discovery to our public. Our successful Finance Manager will work closely with our management team and oversee all financial and business operations for the District.
Are you up for the challenge? Read on for a complete description of the position. If this feels like a good fit for you, apply today.
Generous benefit package includes up to 8 holidays per year plus additional paid time off. IMRF (Illinois Municipal Retirement Fund) is included as well as medical, dental, vision and life insurance options.
Duties: Provides consistent, gracious and friendly service to internal and external customers. Manages all financial activities, transactions and records according to recommended auditing standards. Creates and administers all District Board approved notices, ordinances, resolutions and other related documents required for District operations. Oversees the purchasing process of the District for all non-library material orders through the development and implementation of purchasing and accounting policies, cash handling procedures and reporting standards to optimize the fiscal operation of the library. Provides day-to-day leadership for the Finance Department and participates in the development plans of the staff. Assists the Executive Director with preparation and administration of the District budget. Oversees budget reports for each department and other reports as necessary. Develops and implement systems for collecting, analyzing, verifying, and reporting financial information. Oversees business and financial reports, correspondence and other required materials for the Executive Director, Board of Trustees, and Management Team. Coordinates the District annual audit and prepares appropriate schedules. Maintains financial security by establishing effective internal controls. Oversees the District insurance policies including but not limited to workers’ compensation, general liability, and the Certificate of Insurance program. Manages the District’s asset management system and provides training for appropriate District staff. Oversees the function of fixed assets for the purpose of the annual audit and insurance process. Analyzes investment options for the District and makes recommendations to the Executive Director. Manages the retention and disposal of District files according to all applicable laws and regulations. Oversees the District’s credit card activities and ensures the validity of all charges. Maintains online banking and manages District automated property tax distributions. Oversees the administration of all written agreements between the District and vendors. Oversees the District package delivery and receiving process, including the creation of appropriate procedures and follow-through of procedures. Participates in the professional development activities relating to areas of responsibility and attends appropriate meetings as assigned by the Executive Director. Serves as FOIA Officer for the District. Performs other miscellaneous duties as assigned.
Education: Requires expertise acquired through completion of a bachelor’s degree in accounting or business.
Experience: Minimum of 5 years public accounting experience at increasing levels of responsibility in management within a library or comparable organization necessary.
Skills: Business. Generally Accepted Accounting Principles. Public finance and budget procedures, laws, ordinances and regulations. Cash management, investment administration, account reconciliation, and closings. Developing and implementing internal controls. Bookkeeping principles and procedures in government fund accounting. Auditing principles and procedures. Quantitative and analytical skills. Accounting, word processing, spreadsheet and database software. Read and understand contracts. Office. Within a team environment, he or she demonstrates strong leadership and cultivates positive working relationships. Strong time management skills. Ability to exercise reasonable and independent judgment and discretion. Strong ability to manage and prioritize multiple tasks. Ability to analyze and synthesize data to produce new or revised processes and procedures. Ability to adapt to and effectively implement change. Knowledge of Productivity Suites. Knowledge of federal, state, and local laws that impact library operations. Communication. Communicates effectively in English, both orally and in writing. Ability to stay calm and effective in difficult situations.
Supervisory Responsibility: Position has supervisory responsibility. Incumbent is responsible to direct employee(s) engaged in administrative office and financial work. Interview, hire, review work, assist, develop, counsel, evaluate, discipline and enforce library rules and policies.
Contacts: Internal: Library staff, Library management, and Library Board of Trustees. External: Patrons, auditors, insurance representatives, financial advisors, consultants, local elected officials, vendors, and other libraries.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job. Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds occasionally.
Working Conditions: Work is performed in a typical office environment. Full time position. Will require some weekend and evening work.
300 West Briarcliff Road
Bolingbrook, IL 60440
How to apply:
To apply for this position an Application for Employment is required. Applications can be sent directly to the library to the attention of Human Resources, 300 West Briarcliff Road, Bolingbrook, IL 60440 or emailed to email@example.com.
No phone calls please. Equal Opportunity Employer.
Director of Finance | City of Freeport IL
Posted on Jul 10, 2017 and will remain open until filled.
Freeport, IL (pop. 25,000) is an historic community in northwestern Illinois. Freeport is 25 miles west of Rockford, 20 miles south of the Wisconsin border, and easily accessible to major metropolitan areas in every direction. Site of an 1858 Lincoln-Douglas debate, known for more than 150 years as “Pretzel City” and home to several Fortune 500 companies, Freeport combines history and progress in an area offering both urban and rural living. The City has a 2017 annual budget of $47 million dollars spread out over 8 departments and 190 full-time and 30 part-time employees, is rated A by Standard & Poor’s.
The Finance Director reports to the City Manager. The Finance Director is an integral part of the executive management team participating in key decisions regarding capital planning and economic development, collective bargaining, long and short term revenue and expenditure strategies, budget development and administration, and all policies affecting the overall fiscal health of the City.
Candidates must have a bachelor’s degree in finance, accounting, business administration or a related field and 8 years of progressively responsible professional experience as described in the position description. A CPA is preferred. The successful candidate will be a highly collaborative, experienced executive with a proven track record in fiscal management, with the ability to work closely with department heads on the City’s financial strategies.
Freeport offers a competitive benefits’ package and is an Equal Opportunity Employer. Salary: 78,000-100,000 DOQ .
If interested, please email resume to the City HR Manager at firstname.lastname@example.org.
POSITION DESCRIPTION OBJECTIVE: The Finance Director is responsible for the City’s financial affairs, to include central accounting and payroll, purchasing and procurement, debt management and administration, annual budgeting, multi-year financial planning, revenue forecasting, and financial reporting. This position serves as a critical member of the City’s senior management team.
JOB DUTIES AND RESPONSIBILITIES: Will serve to provide fiscal management/control functions fully integrated into all of the City’s financial operations and activities. Develops policies and procedures to improve the operational efficiency, professional financial management, and accountability for financial matters. Monitors and updates policies to continually conform to GAAP, GASB, and state and federal guidelines. Serves as senior management, reporting to the City Manager. Incumbent is expected to attend all City Council Meetings, and other meetings as directed by the City Manager. Ensures credibility throughout the City by optimizing the City's resources in developing solutions to business and financial challenges. Provides leadership to the Finance department to include the planning, direction and supervision and evaluation of on-going operations. Develops and implements short term plans and annual goals to ensure efficient operations of the department. Establishes strategic plan and overall direction for the department. Ensures goals and objectives of the Finance department are in line with the City’s goals and objectives. Monitors the budget which includes the following: projects revenue and expenditures, identifies problems and solutions, develops new revenue sources, reviews budgetary change requests and makes recommendations to the City Manager, reviews legislation with a budgetary impact, develops alternatives and creative solutions, identifies available sources for budgetary requests, and conducts indirect costs and fee studies. Assists with the comprehensive annual financial report providing documentation to the external auditors, and monitoring the external auditor’s adjustments. Trains City personnel on the financial system and budget related topics by attending user group meetings, developing policy and procedures, and learning the financial system. Reviews and makes recommendations on economic development proposals such as those TIF redevelopment agreements, industrial park development and sales, and other economic development activity. Develops and maintains skills as necessary to keep current with technology and profession. Utilizes “best practice” approach. Other duties as assigned.
EDUCATION, EXPERIENCE, AND OTHER JOB REQUIREMENTS: A Bachelor’s Degree from an accredited college or university in Finance, Accounting, Business Administration and 8 years of progressively responsible professional experience as described herein, three of which must have been in a senior management capacity. MBA or MPA prefered. Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certification preferred. A comparable amount of training and/or progressive and related experience may be substituted for the minimum qualifications, at the discretion of the City Manager. Must have knowledge of local government budgetary and financial management practices; general administrative practices and procedures; and an understanding of the financial system of the City. Residency within City of Freeport is requested within 6 months of accepting the position.
Resumes will be accepted until position is filled.
314 W Stephenson St
Freeport, IL 61032
How to apply:
If interested, please email resume to the City HR Manager at email@example.com.
Assistant Director of Finance | City of Elmhurst
Posted on Jul 5, 2017 and will remain open until filled.
Position Summary - Under general direction, assists Finance Director in the administration of the City’s financial systems, fiscal operations and functions; provides expert accounting and financial assistance to City management staff. Oversees and manages department functions and staff. Develops financial policies and procedures to include, revenue, economic incentives, debt, purchasing and investment policies and internal audit control procedures.
The City of Elmhurst has been recognized and awarded for exemplary financial performance. The City of Elmhurst AAA bond rating was reaffirmed in 2017 and the Government Finance Officers Association Award (GFOA) in financial reporting has been awarded for the 27th consecutive audit report. Elmhurst also received the Government’s Distinguished Budget Award for the 10th consecutive budget.
Qualifications - Minimum of five years government finance experience that includes: experience in fiscal operations; GASB rules and recommended policies and procedures; federal, state and local laws including regulatory codes applicable to municipal finance; and financial reporting or an equivalent combination of education, training and experience. Minimum of five years supervisory experience Bachelor's Degree in finance or accounting, preferred. Master’s Degree in finance or public administration, preferred. A CPA or CPFO certification is highly desirable. An ideal candidate will have experience with payroll, budgeting, audit, utility billing, cash management, internal controls, Microsoft Office applications and municipal ERP software.
Wage: DOQ plus excellent benefits package. Offers of employment are subject to successful completion of background check, drug screen, and physical.
Closing date: Position is open until filled, with 1st review of applicants on 7/21/17.
The City of Elmhurst is an equal opportunity/ADA employer
209 N. York Street
Elmhurst, IL 60126
How to apply:
Interested candidates are encouraged to apply immediately. Submit completed application and resume online at www.elmhurst.org or http://cityofelmhurst.peopleadmin.com/postings/1545
Fiscal Assistant I - Water Billing | Village of Woodridge
Posted on Jun 21, 2017 and will remain open until filled.
The Village of Woodridge is seeking applications for the position of Fiscal Assistant I – Water Billing. This position is responsible for all water billing related duties.
• Accurate preparation and issuance of monthly water bills, late bills, shut-off process, final water bills, and other mailed communications to customers. Transmit files to third party bill printer.
• Maintain all water customer accounts; central property program, and rental property listing.
• Deliver outstanding customer service to residents regarding inquiries, concerns, and disputes.
• Upload meter reads, review exception reports, research inconsistencies in water accounts, coordinate all required meter reads, notify customers regarding problems with meters.
• Handle electronic and automated payment options, including direct debit and online payments; handle requests for e-billing paperless options.
• Serve as a staff liaison to DuPage County Public Works. Provide consumption reports to DuPage County and Downers Grove Sanitary District. Prepare service orders as required.
• Set up and manage payment arrangements, coordinate disconnection of the water service process due to non- payment; coordinate scheduling of final meter readings.
• Prepare various water billing management reports and water surveys.
• Analyze water billing reports for outstanding credits or inaccuracies, troubleshoot discrepancies, review accounts for unbilled services, and recommend appropriate course of action.
• Other duties and functions as assigned or required.
Required Knowledge, Skills and Abilities
• High school diploma or GED equivalent with specialized course work in general office practices such as keyboarding, accounting, and data processing. Some college preferred.
• Three (3) years increasingly responsible related experience in computerized billing or accounts receivable, or any equivalent combination of education and experience.
• Excellent communication and interpersonal skills; ability to maintain confidential information.
• Good organization, follow- through, and time management skills; excellent attention to detail, ability to multi- task; also proactively troubleshoot, problem solve, and make sound judgements.
• Proficiency in Microsoft Excel and Word; knowledge of Munis software system a plus.
• Bilingual skills are desirable.
Benefit and Salary Information
This is a full-time, forty-hour per week position with an excellent benefit package, including health and life insurance, IMRF pension, vacation time, paid holidays and sick days. The starting salary for this position is $21.93 per hour.
5 Plaza Drive
Woodridge, IL 60517
How to apply:
Applications may be obtained on the Village website: www.vil.woodridge.il.us. Please include a cover letter and resume with salary history. Submit application materials to Human Resources, 5 Plaza Drive, Woodridge, IL 60517, fax to (630) 719-0021, or e-mail to firstname.lastname@example.org.
Application review to begin immediately; position open until filled.