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Provides customer service skills regarding general water billing issues and manages day-to-day activities of assigned divisions.
Plans and prioritizes daily work schedule and analyzes data to develop own and departmental daily work plans that can involve resolving difficult, technical, and/or administrative issues.
Provides significant input and/or contributes to the development of departmental policies and procedures, and occasionally contributes to the development of policies that affect other departments.
Solicits proposals every five (5) years for the annual Comprehensive Annual Financial Report (CAFR). Coordinates all Prepared by Client (PBC) items and prepares a significant number of Prepared by Client (PBC) items.
Plans and directs the annual Village audit. Coordinates the audit schedule and works with staff ensuring all items requested are accurate and available when fieldwork begins. Assists departments with various questions regarding the audit and items requested. Participates heavily in the preparation of fixed assets inventory for audit. Assists in preparation of the Comprehensive Annual Financial Report (CAFR) report. Ensures compliance with continuing disclosure requirements and other required annual reporting. Prepares Comprehensive Annual Financial Report (CAFR) award application.
Develops budget numbers for utilities including natural gas and electricity. Prepares budget submittals for three (3) divisions in the Finance Department. Assists departments with various questions regarding budget. Prepares the Budget Award Application and responds to reviewers' comments.
Analyzes financial information detailing assets, liabilities, revenues and expenditures/expenses, and prepares balance sheet, revenue and expenditures/expenses statements, and other reports to summarize current and projected Village financial position. Prepares miscellaneous financial reports and account analysis as requested.
Reviews each payroll to minimize errors prior to the payroll being processed. Discusses payroll tax and general ledger ramifications of new payroll programs and policies. Oversees the preparation of 1099 forms, 941, and 945 reports annually.
Tracks and maintains all active Village incentive agreements.
Assists departments with federal and state grant requests and compliance.
Establishes, modifies, documents, and coordinates implementation of finance department procedures including accounting, water and sewer billing, and internal control procedures. Prepares and updates Finance Department procedures manuals for water and sewer representatives, receptionist, and all accounting positions.
Directs the operation of the Collections Division concerning collection of all amounts due to the Village and the operation of the Water Billing Services Division. Prepares and/or generates the preparation of Federal, State, and Village reports to municipal fiscal activities.
Sets up and maintains chart of accounts within the financial accounting system software (New World Systems). Responsible for maintaining all accounts and internal controls within the financial accounting system. Compiles, analyzes, and edits financial information to prepare journal entries to general ledger accounts and documents transactions. Assists employees with financial related questions within New World Systems and coordinates updates with Information Technology and Finance Department users.
Oversees the preparation of all bank, account and investment reconciliations. Monitors collateral balances.
Oversees and assists with the Village's Administrative Adjudication Program including attending the bi-monthly Adjudication Hearings at Village Hall.
Prepares various requests for proposals (RFP's) including collection agencies and banking services and completes finance-related projects as assigned.
SUPERVISORY RESPONSIBILITIES
Responsible for the supervision, overall direction, coordination, and evaluation of the accounting, collections, and water utility divisions and the reception area. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing safety issues, complaints and resolving problems.
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EDUCATION &/OR EXPERIENCE:
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Completion of a Bachelor's degree in accounting or a related field with knowledge of generally accepted accounting principles (GAAP) and four (4) years of experience in governmental finance and accounting, plus three (3) years of supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
CERTIFICATES, LICENSES, REGISTRATIONS
A Certified Public Accountant (CPA) License or Certificate is preferred. |
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