Jobline

The IGFOA Jobline and Internship includes on-line announcements and each week new listings will be included in the IGFOA Weekly News. For more information contact IGFOA at 630.942.6587 or info@igfoa.org

Jobobline and Internship Submission Form and Instructions 

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Current postings

• » Portfolio Advisor (Muni) | PMA Financial Network
• » Municipal Accountant | City of Chicago Heights
• » Budget Coordinator | City of Evanston
• » Accountant | City of Joliet
• » Budget Coordinator | City of Evanston
• » Assistant Director of Finance | Village of Schaumburg, IL
• » Staff Accountant / ITA Specialist | Kane County Office of Community Reinvestment
• » Accountant (Payroll Emphasis) - Permanent Part-Time | City of Peoria
• » Staff Accountant | Village of Downers Grove
• » Account Clerk | City of West Chicago

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Portfolio Advisor (Muni) | PMA Financial Network
Posted on Nov 30, 2018

Summary

The Portfolio Advisor (Muni) serves as the primary investment relationship with clients.  The relationship with clients is maintained through the delivery of PMA services including cash flow, bond proceeds management, and execution of investment products.

Essential Functions

• Consistently demonstrates exceptional internal and external service with clients, along with the core values: Integrity, Commitment and Performance
• Learn and understand the client cash flow analysis process.
• Maintain client database regarding authorized signors, account maintenance and movement of client/prospect positions between municipalities.
• Learn about PMA companies and the corresponding products and services of each company.
• Update and submit bond proceeds management reports to the client’s portfolio advisor.
• Observe and learn about creating a bid worksheet, bidding out investments, investment purchases and trade processing for our municipal clients.
• Sit in on phone calls with the Portfolio Advisor or Relationship Manager to client regarding account activity, investments and other questions that they may have.
• Attend and observe client interactions at cash flow meetings, conferences and/or association seminars.
• Help complete month end reports unique to certain clients each month.
• Maintain client information on the CRM
• Accurate execution of trades for clients
• Assure alignment of PMA goals and objectives as they pertain to product and service delivery.
• Set stage for client business plan and monitor progression of goals within the plan.
• Monitor/coordinate client progress through all PMA services.
• Market and integrate all PMA products and services to new clients.
• Promote PMA as a full financial services provider through seminars, conferences, etc.
• Responsible for implementation and execution of CFLO, BPM and investment products.
• Contacts prospective customers to present information on available services such as cash management, financial projection, banking and investment services.
• Assists in interpreting policies and practices
• Makes presentations and demonstrates product and services to inform current clients and to attract new clients.
• Develops and maintains long lasting productive relationships with customers.
• Other duties and responsibilities as assigned my management.

Education and/or Experience

Bachelor’s degree (B.S.) degree from four-year college or university in accounting or finance; one to two years related experience and/or training; or equivalent combination of education and experience.

Preferred experience in Investment Management (Broker-Dealer–Advisor) Environment

Regulatory Licenses: Series 7, 66, & 50 (Helpful)

Location:

2135 City Gate Lane
Naperville, IL 60563
United States

How to apply:

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Municipal Accountant | City of Chicago Heights
Posted on Nov 21, 2018

The City of Chicago Heights is seeking a qualified, skilled, and energetic applicant for the position of Municipal Accountant in the Treasurer’s Office. 

 Primary duties / qualifications include: 

•  Maintains and keeps the general ledger current through preparing, reviewing for appropriateness, and posting journal entries.
• Reconciles bank accounts monthly in a timely manner including recording banking activity when necessary.
• Work closely with Finance Director and other Finance staff to solve problems efficiently and effectively. 
• Maintains audit income schedules for ambulance billing, red light photo billing & bad debt collection files.
• Reconciles and balances monthly inter-fund accounts (due to/from) and records necessary journal entries.
• Completes special projects as assigned or as identified.
• Identifies financial issues and develop solutions in a timely manner. 
• Municipal payroll experience and working with third party provider.
• Harris MSI software experience.
• Assist with Budget and Audit as directed by the Director of Finance.

Requirements:

• Bachelor’s degree from an accredited college or university in Accounting or Finance. 
• Three (3) or more years of progressively responsible accounting experience. 
• Work experience in a municipal environment with knowledge of fund accounting.
• CPA certification is preferred but not required. 
• Knowledge of and ability to use a computer and Microsoft Office Software including: Word, Excel, Outlook and PowerPoint. 
• Excellent oral, written and interpersonal communication skills. 
• Self-motivated, disciplined, organized and reliable.
• Ability to apply analytical expertise to complete work assignments. 

Pay/Benefits:

The City of Chicago Heights, Illinois provides an excellent benefits package and a salary commensurate with proven knowledge and experience, including participation in the Illinois Municipal Retirement Fund.

Location:

1601 Chicago Road
Chicago Heights, IL 60411
United States

How to apply:

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Budget Coordinator | City of Evanston
Posted on Nov 21, 2018 and open until Dec 17, 2018.

Posted on: November 26, 2018

Expires December 17, 2018

Salary range:  $72,172- $110,667.27/annually*

*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range. 

Application Deadline: December 17, 2018

 Under general direction of the Chief Financial Officer (CFO)/Treasurer, the Budget Coordinator manages the budget activities of the City through the creation of the annual budget and provision of monthly financial reports. The Budget Coordinator serves as a primary contact for other departments for most of the budget related matters.  He/she works with staff and operating departments to ensure that financial policies and practices are followed in the development of annual budget document. The Budget Coordinator is required to attend City Council and the Administration and Public Works Committee for all budget related meetings. He/she may need to attend various neighborhood meetings, and meetings with other agencies as needed as a part of budget process.  

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): 

• Coordinates and manages the preparation of the annual City budget, including both revenue and expenditure history analysis and future projections, working with all departments and all funds.
• Assists in coordinating the Capital Improvement Program.  Serves on the Capital Improvement Program team.  Plans the funding for the program in keeping with City Council budget policy.
• Assists in Tax Increment Financing District budgeting and financial management.
• Participates as needed in the formulation and execution of the City’s financial policies.
• Coordinates the formulation of financial analyses, reports, work programs, and informational summaries; interprets and summarizes such studies, including monthly/quarterly financial reports.
• Works with other Managers to coordinate financial policies and procedures within overall City goals, objectives, policies and practices.
• Attends night and weekend meetings as required.
• Performs other finance/budget related duties as assigned. 

MINIMUM REQUIREMENTS OF WORK:

• Must possess a Bachelor’s degree in finance, accounting or substantially similar area of study from an accredited college or university.  Possession of a Master’s degree in finance, accounting, business administration, public administration; or CPA is preferred.
• Must possess four (4) or more years of work experience in government/municipal finance, including experience with the annual budget process.  Work experience in municipal accounting and auditing is preferred.

Location:

2100 Ridge Avenue
Evanston, IL 60201
United States

How to apply:

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Accountant | City of Joliet
Posted on Nov 20, 2018 and will remain open until filled.

The position assists in the administartion of the financial activities of the City, including various Federal and State requirements, grant documents, and related work as required.

Prepares Journal Entries;

Reconciles cash, investments and fixed asset;

Compiles and prepares data for monthly reports;

Performa all necessary accounting functions for grants to support grant management functions, such as: drawdown requests, record retention and filing requirements;

Assists in the preparation of budgets, repors, presentations, and other financial analyes;

Further information can be found at the City of Joliet website/Department/Human resources.

Prepares and presents other reports as needed.

Location:

150 W. Jefferson St.
Joliet, IL 60432
United States

How to apply:

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Budget Coordinator | City of Evanston
Posted on Nov 20, 2018 and open until Dec 17, 2018.

NATURE OF WORK:  Under general direction of the Chief Financial Officer (CFO)/Treasurer, the Budget Coordinator manages the budget activities of the City through the creation of the annual budget and provision of monthly financial reports. The Budget Coordinator serves as a primary contact for other departments for most of the budget related matters.  He/she works with staff and operating departments to ensure that financial policies and practices are followed in the development of annual budget document. The Budget Coordinator is required to attend City Council and the Administration and Public Works Committee for all budget related meetings. He/she may need to attend various neighborhood meetings, and meetings with other agencies as needed as a part of budget process. 

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):

•  Coordinates and manages the preparation of the annual City budget, including both revenue and expenditure history analysis and future projections, working with all departments and all funds.
• Assists in coordinating the Capital Improvement Program.  Serves on the Capital Improvement Program team.  Plans the funding for the program in keeping with City Council budget policy.
• Assists in Tax Increment Financing District budgeting and financial management.
• Participates as needed in the formulation and execution of the City’s financial policies.
• Coordinates the formulation of financial analyses, reports, work programs, and informational summaries; interprets and summarizes such studies, including monthly/quarterly financial reports.
• Works with other Managers to coordinate financial policies and procedures within overall City goals, objectives, policies and practices.
• Attends night and weekend meetings as required.
• Performs other finance/budget related duties as assigned.

 MINIMUM REQUIREMENTS OF WORK:

• Must possess a Bachelor’s degree in finance, accounting or substantially similar area of study from an accredited college or university.  Possession of a Master’s degree in finance, accounting, business administration, public administration; or CPA is preferred.
• Must possess four (4) or more years of work experience in government/municipal finance, including experience with the annual budget process.  Work experience in municipal accounting and auditing is preferred.
• Knowledge, skills, and abilities in the following areas:
  • Experience in budget and financial management and a thorough understanding of financial constraints faced by local governments.
  • Experience in organizations where participative management concepts and strong customer service prevail.
  • Demonstrated skill in sound problem-solving, communications, managerial, and budgetary skills.
  • Demonstrated excellence in communication skills, including written, verbal and listening, including public presentations.
  • Demonstrated skill in business software applications, including but not limited to word processing, spreadsheet, data base, and presentation software; ability to learn and be proficient with the City’s financial management and human resources software system.
  • Demonstrated knowledge of the principles and practices of governmental finance administration including accounting and budgeting.
  • Ability to multi-task, meet deadlines, and manage stressful situations.
  • Ability to work a flexible schedule, including attending evening and weekend meetings as required.
  • Ability to provide creative resolutions in budgeting and finance methods.
  • Ability to establish and maintain effective working relationships with a diverse group of City officials, staff, and citizens throughout the City and outside of the organization.
  • Ability to learn, understand, and apply federal and state statues and financial requirements, City ordinances, rules, regulations, and procedures.
  • Ability to read, understand and interpret statutes, rules, regulations, ordinances, policies and procedures, journals, newspapers, memos, letters, reports, legal documents, and financial documents.

 PHYSICAL REQUIREMENTS OF WORK:  Work is primarily sedentary, occasionally using 10 pounds of force to lift, carry or otherwise move objects normally found in an office setting. The employee is subject to normal inside environmental conditions. 

 SUPERVISION:  The Budget Coordinator reports to the CFO/Treasurer. The employee must work independently, within the overall framework set by the CFO.  The employee is responsible for prioritizing work tasks and for identifying and utilizing the appropriate resources to reach the desired goal.  Performance is reviewed through observation, completion of projects, status reports, conferences, and on-going communication with the CFO and other departmental managers.  Work is formally evaluated at least annually, with respect to budget/finance expertise, achievement of goals and objectives, problem-solving ability, analytic skills, communication skills, presentation skills and performance in accordance with this classification standard. 

PUBLIC CONTACT:  The employee has regular and frequent contact with City employees, the City Council, and Evanston residents The Budget Coordinator may serve as the City’s official representative as appropriate at meetings, presentations and conferences. 

SELECTION METHOD: 
Structured Oral Interview  
Qualifications Assessment

 

Location:

2100 Ridge Avenue
Evanston, IL 60201
United States

How to apply:

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Assistant Director of Finance | Village of Schaumburg, IL
Posted on Nov 2, 2018 and open until Dec 16, 2018.

VILLAGE OF SCHAUMBURG
Human Resources Department
101 Schaumburg Court
Schaumburg, IL 60193
http://www.schaumburg.com/ 

SCHAUMBURG, IL  (pop. 75,936), Dynamic community of diverse residential neighborhoods and a thriving epicenter of retail and commercial activity. As a home rule community with a AAA bond rating, Schaumburg offers a wide variety of municipal amenities including a regional airport, Boomers baseball stadium, Al Larson Prairie Center for the Arts, and the Renaissance Schaumburg Hotel and Convention Center.  Located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of the City of Chicago, Schaumburg is the second largest concentration of retail, office, and commercial activity in the state of Illinois.  Of special distinction, the village was recently named one of the "Top Ten Best Places to Live" by Money Magazine, is ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs" and, for the fifth year in a row, received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for meeting the highest principles of governmental budgeting.

INVITES ONLINE APPLICATIONS FOR THE POSITION OF: Assistant Director of Finance with an online application deadline of 12/16/2018 or until 75 applicants have successfully completed the application process.

STARTING SALARY:  $110,553.00 - $135,432.00 annually dependent on qualifications. The salary range for this position is $110,553.00 - $160,312.00.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

The Assistant Director of Finance is a vital member of the executive team and works in tandem with the Finance Director to develop, implement, and coordinate fiscal activities and systems for the Village of Schaumburg.   Key responsibilities of the Finance department include accounting and financial reporting, treasury management, competitive purchasing, budget development and oversight, debt administration, revenue collection and analysis, and vendor disbursements. 

JOB DUTIES:

• Provides general management assistance and recommendations to the Director of Finance and acts as Director of Finance in their absence. Serves as Deputy Treasurer of the Village and attends Village Board or Standing Committee meetings, as needed.
• Oversees and coordinates preparation of monthly and annual financial reports, including the Comprehensive Annual Financial Report, Public Safety Pension funds, and Hotel and Convention Center.
• Determines and coordinates account access within the Enterprise Resource Planning system for village employees.
• Assists in the planning, development, and implementation of financial processes, procedures and policies related to the Finance department and the organization, including oversight of competitive procurement initiatives. Provides guidance and coordination for all areas of responsibility in the Finance department.
• Provides supervisory management of the Finance department including direct reports.  Responsible for scheduling, written performance appraisals, recommendations for promotion, demotion, reprimands and corrective action, and communication of expectations.
• Responsible for coordination of the day-to-day cash flow of Village funds. Analyzes the financial needs of the Village and makes recommendations to the director.
• Develops and maintains long-range financial plans and forecasts.
• Coordinates timely and accurate debt payments.
• Assists in development and coordination of the department and Village budget; assists departments in budget preparation and training.  Responsible for Salary and Benefits portion of the budget in concert with the Human Resources department.
• Assists in interviewing prospective management/supervisory positions of the Finance Department and other village positions as requested. Provides training for direct reports in Finance department.
• Responsible for Tax Increment Financing accounting and reporting, and participation in annual meetings.
• Conducts salary analysis for contract negotiations.
• Performs other duties as assigned.
• Investigates, analyzes, and resolves customer concerns and complaints not resolved by Division Supervisors.
• Calculates arbitrage rebate on an annual basis for all outstanding tax-exempt debt.  
• Reviews and approves purchase requisitions and direct pay requests.
• Assists the department director with a variety of special projects as assigned.

QUALIFICATIONS:

• Bachelor’s Degree in accounting, business administration, finance, public administration, or related field. 
• Master’s Degree preferred. If candidate does not possess a Master’s Degree at time of hire, they must obtain it within five years of employment/promotion.
• Certified Public Accountant (CPA) license preferred.
• A minimum of three years of experience in public finance.
• A minimum of three years of supervisory experience coordinating a range of activities undertaken by others that involve directing, monitoring, and evaluating performance of staff.
• Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment. 

Thorough knowledge of the principles and practices of government accounting. Comprehensive knowledge of general laws and administration policies governing municipal financial practices and procedures. Technical knowledge of cash management and investments. Working knowledge of electronic data processing techniques and applications. Ability to provide effective leadership and maintain harmonious relations within the department. Ability to work effectively with department directors, other public officials and the general public. Ability to apply established accounting and budgeting methods and techniques.  Ability to prepare accurate accounting records and reports.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: This position works in a typical office setting. Ability to cope with numerous interruptions. Prolonged periods of concentration, proofreading, and extensive computer work.

BENEFITS: The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.

SELECTION PROCESS: Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen. 

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY 

Location:

101 Schaumburg Court
Schaumburg, IL 60193
United States

How to apply:

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Staff Accountant / ITA Specialist | Kane County Office of Community Reinvestment
Posted on Oct 25, 2018 and will remain open until filled.

The Staff Accountant works under the supervision of the Fiscal Manager of the Workforce Development Division of the Office of Community Reinvestment.  The Staff Accountant assists the in the day-to-day functions of the fiscal division in order to maintain the integrity of fiscal records and reports for the Workforce Innovation and Opportunity Act (WIOA) Program.  The Staff Accountant is primarily responsible for establishing and maintaining Individual Training Accounts (ITAs) for workforce development participants throughout the Local Workforce Investment Area (Kane, Kendall, and DeKalb Counties).

• Establishes and maintains ITA's on the County's accounting system (New World Logos).
• Assures quality control of both New World and Illinois Workforce Development System (IWDS) entries.
• Approves training provider payments and supportive services payments to participants.
• Compiles and generates financial information to prepare entries into accounts, documenting ITA activity.
• Coordinates reconciliation of ITA program data against financial data.
• Assists Fiscal Manager with preparation of required reports.
• Assists with fiscal monitoring of service providers and grant sub-recipients.
• Enters financial transactions in the county's accounting system (New World Logos).
• Assists with preparation of annual department and program budgets pertaining to ITA activity.
• Provides recommendations regarding policies and procedures for processing ITA's for payment.
• Assists with review and processing of cost claims from service providers.
• Analyzes expenditure rates of contracted service providers to ensure established spending benchmarks are achieved through coordination with Contract Manager.
• Assists with grant closeouts.
• Assists with calculation of weekly cash requirements.
• Assists with preparation of revenue and expenditure accruals.
• Works in conjunction with County Finance Department in preparation of journal entries, coding of invoices, performance of account analysis and reconciliations, closing of books and setting up new accounts as needed.
• Prepares and provides financial information for external audit and fiscal monitoring of the Workforce Development Division of the Office of Community Reinvestment.
• Conducts routine analysis and projections.
• Generates reports as needed.
• Provides technical assistance to service providers, coworkers, and others.
• Performs other duties as assigned.

The ideal candidate possesses thorough knowledge of:

• Principles and practices of financial administration, including financial reporting and budgeting.
• GAAP (Generally Accepted Accounting Principles and GASB (Government Accounting Standards Bureau) standards.
• Federal reporting requirements and relevant OMB Circulars.
• Policies of the Illinois Department of Commerce and Economic Opportunity (DCEO).
• The Workforce Innovation and Opportunity Act (WIOA) and Trade Adjustment Assistance (TAA) Program.
• Grant reporting systems and the preparation of financial statements and compliance filings.
• General and accounting related computer applications (Excel, Word, Access, and Power Point).
• Integrated financial system software packages.

Demonstrates the ability to:

• Interpret and apply complex regulations to fiscal systems.
• Evaluate complex fiscal problems and develop sound courses of action.
• Prepare, examine and verify financial documents and reports.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with staff at all levels in the organization.

Education:

Requires a Bachelor's degree or higher in accounting, finance, business administration or related field, or the equivalent thereof as demonstrated by at least 4 years of similar work experience.

Experience:

At least three years of experience in accounting or financial management for government and/or nonprofit organizations.

Salary range:  $45,000 to $50,000 DOQ

Hours:  35 HRS/WK

Location:

719 S. Batavia Ave
Geneva, IL 60134
United States

How to apply:

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Accountant (Payroll Emphasis) - Permanent Part-Time | City of Peoria
Posted on Oct 23, 2018 and will remain open until filled.

Performs duties associated with the entire preparation and processing of payroll operations and functions; computes payroll checks and deductions; processes payroll journals; collects and compiles payroll data; received records and accounts for payroll funds; performs a variety of fiscal-related functions.

Bachelor's degree from a accredited four-year college or three to five years of related experience.  Certified Payroll Professional preferred.

Knowledge of principles and practices of payroll processing, creation and maintenance of payroll records; city organization; benefit structure, personnel policies, procedures,  and forms and labor contacts provisions.

Location:

419 Fulton Street
Peoria, IL 61602
United States

How to apply:

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Staff Accountant | Village of Downers Grove
Posted on Oct 18, 2018 and will remain open until filled.

Staff Accountant, Village of Downers Grove

The Village of Downers Grove, IL is seeking a Staff Accountant to report to the Assistant Finance Director.

General Responsibilities: The individual in this position will be responsible for preparation of journal entries, account analysis and preparation of financial statements including monthly, quarterly and Comprehensive Annual Financial Report (CAFR).

Position Requirements: The successful candidate will be have a Bachelor’s degree in accounting with two to four years’ experience in professional accounting work. Use of Microsoft Excel, Word, Publisher, PowerPoint and Eden software experience helpful.

Essential position requirements include the ability to communicate effectively, orally and in writing. The Staff Accountant is responsible for the monthly close.  In addition, the Staff Accountant is responsible for maintaining and reconciling general ledger accounts which includes preparing operating reports and financial statements, and analyzing financial transactions.  The Staff Accountant prepares reports and analyses necessary for annual audit and prepares audit schedules.

Starting Salary: The minimum salary for this position is $53,152 with starting salary DOQ. The Village provides an excellent benefits package, including health insurance, dental and vision insurance, and participation in the Illinois Municipal Retirement Fund (IMRF).

Position open until filled.

E.O.E.

Location:

801 Burlington Avenue
Downers Grove, IL 60515
United States

How to apply:

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Account Clerk | City of West Chicago
Posted on Oct 15, 2018 and will remain open until filled.

The City of West Chicago, Illinois is seeking an individual with strong communication and organizational skills to serve as an Account Clerk for the Administrative Services Department. The position performs a variety of technical and clerical accounting duties involving customer service support, record keeping and transaction processing including accounts payable, utility billing, daily bank transactions and other assistance in support of the Administrative Services Department. Position serves as first contact for the City and provides general information and assistance to the public.

Position requires: high school graduate or equivalent, one year of general experience in an accounting environment. Bilingual English/Spanish required. Previous municipal experience a plus.

Salary range: $48,533 - $67,946.  

EOE  Position open until filled.

Location:

475 Main Street
West Chicago, IL 60185
United States

How to apply:

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