Jobline

Illinois GFOA Jobline
The IGFOA Jobline includes on-line postings and each week new postings are also sent to IGFOA members with the IGFOA Weekly News. 

How to submit an announcement

Submit a Jobline announcement.  Announcements posted by Monday of each week will be included in the IGFOA Weekly News.

For more information contact IGFOA at 630.942.6587 or jobs@igfoa.org


Current postings


Purchasing Process Manager | Rockford Public School District 205
Posted on Sep 18, 2017 and will remain open until filled.

SUMMARY:   Assist the Director of Purchasing in the purchase of supplies, services and capital equipment required to effectively and efficiently operate the Rockford Public Schools District (District) in accordance with the Board of Education policy, and in compliance with the statutes of the State of Illinois.  Under the direction of the Director, administers the District's purchase order workflow flow process and the Request for Quotation (RFQ) process.    SUPERVISORY RESPONSIBILITIES:   Supervisor of the Purchasing Technicians   ESSENTIAL DUTIES AND RESPONSIBILITIES:   1.      Administers the purchase order workflow process to include the initial screening of all purchase requisitions, assigning of purchase requisitions to purchasing technicians for conversion to purchase orders, distribution of purchase orders and expediting of orders.   2.      Plans and coordinates the assignment of purchasing workload to maintain a sound balance among purchasing technicians that will ensure deliveries to users within the required timeframe.   3.      Procures commodities and purchases services at specified quality and price, based on detailed specifications; negotiates for return, exchange, substitution or rejection of items not meeting contract provisions.   4.      Monitors all financial aspects of areas of responsibility and reports concerns and recommendations to Director and maintains compliance with all district, state and federal regulations.   5.      Develops and monitors the customer satisfaction of purchasing activities through various means including phone contacts, informal surveys, and recording complaints and reason for complaint.  Develops a corrective/preventive action plan for the Purchasing Director's approval to correct noted deficiencies.   6.      Conforms to tiered purchasing thresholds guidelines as indicated in the District's Purchasing Manual when soliciting prices from suppliers.   7.      Coordinates the quoting processes, including compiling specifications, conducting openings, tabulating results and contract administration; prepares proper quoting documents in compliance with state statutes.   8.      Serve as a consultant to District staff regarding purchasing laws, ordinances and policies and procedures; advises and assists District Staff regarding better ways to purchase and receive goods and services.   9.      Coordinates the development of specifications with District staff for requests on quotations, pricing agreements and other contracts.   10.  Knowledge of and experience with using Microsoft Office programs (Word, Excel, Access, and PowerPoint) to create spreadsheets, databases and presentations.   11.  Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.   12.  Assists in the development of centralized purchasing procedures, and assists in establishing procedures to monitor and encourage adherence to same; researches new and existing products and services.   13.  Investigates, recommends, and implements innovative and more efficient ways to conduct procurement activities for the District; continually upgrading the quality of services to meet or exceed users' expectations.   14.  Assists the Director of Purchasing in developing, implementing, and maintaining an inventory control system for the Purchasing Department.   15.  Assists the Director of Purchasing in the approved disposition of surplus District materials, supplies and equipment.   16.  Interprets, explains and enforces District policy and procedures regarding auction and disposal of materials.   17.  Assumes any other duties as may from time to time be delegated by the Director; the Director may make any adjustment in the scope of responsibilities as outlined above which will be in the best interest of the school district.   18.  All administrative actions must be in concert with the mission statement, beliefs, objectives and parameters found in the strategic plan of the Rockford Board of Education.   EDUCATION/TRAINING:   Bachelor's degree in Business Administration, Finance, Accounting, Economics or any related field.  Minimum of two (2) years experience of purchasing a broad range of materials, equipment and services; solicitation of quotes, processing purchase requisitions; issuance of purchase orders; expediting of orders; or comparable experience.  In addition to experience, professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM) is highly desired.   KNOWLEDGE, SKILLS and ABILITIES:   This position requires substantial specific knowledge and skills relating to purchasing methods and procedures, including contract negotiation and administration, and methods and principles used in modern multi-dimensional purchasing department with decentralized activities. In addition, excellent communication skills are essential to educating and assisting other District employees to not only understand how to properly obligate the District, and how to contract for goods and services in a responsible manner, but why these procedures are important.  This position also requires creative and innovative thinking skills, to pursue different avenues of compliant procurement in an ever-changing environment with limited resources.   QUALIFICATIONS:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   This description is written primarily for position evaluation purposes.  It describes duties and responsibilities, which are representative of the nature and level of work assigned to the position. The principal activities are representative and not necessarily all-inclusive.

Location:

501 Seventh Street
Rockford, IL 61104
United States

How to apply:

Please visit – www.rps205.com – Employment Opportunities – Access online application through AppliTrack - Job#7265

https://www.applitrack.com/rps205/onlineapp/default.aspx

Fund Accountant | PMA Financial Network
Posted on Sep 18, 2017 and will remain open until filled.

Summary The Fund Accountant applies principles of accounting to analyze financial information and prepare financial reports. Incumbent performs daily administrative functions for various LGIP’s: local government investment pools. Essential Functions Consistently demonstrates exceptional internal and external service with clients, along with the core values: Integrity, Commitment and Performance. Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions. Responsible for introducing innovative IT efficiencies and/or ideas for potential next steps; partnering with all Fund Administration stakeholders. Determines proper handling of financial transactions. Performs daily cash reconciliations. Assists clients and staff by answering questions related to accounts, procedures and services. Assists in the review of monthly statements Facilitates client questions regarding bank statements, services and transactions. Processes accounts payable for the funds. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Conducts accounting activity required for processing funds. Assist and provides backup to other staff. Conducts reconciliation activity and balances accounts, researches and clears reconciling items. Communicates, recommends and assists with enhancement and maintenance of procedures and related system reports. Assist staff and clients by answering questions related to account procedures and services. Monitors compliance with generally accepted accounting principles and company procedures. Other duties and responsibilities as assigned by management. Education and Experience Bachelor’s degree (B.A.) degree from four-year college or university with a major in Accounting. At least 2 years Accounting experience (money market or mutual fund experience desired). Demonstrated interest in finance (classes, experience, minor, etc.) A few years of audit experience. CPA helpful Ability to prioritize, organize and complete multiple tasks to meet strict deadlines. Exceptional written and verbal communications skills.

Location:

2135 CityGate Lane, 7th Floor
Naperville, IL 60563
United States

How to apply:

https://workforcenow.adp.com/jobs/apply/posting.html?client=PMAF5&ccId=62437794_4475&type=MP&lang=en_US

Part-Time Accountant | Village of Berkeley
Posted on Sep 18, 2017 and open until Oct 11, 2017.

This part-time position performs professional accounting duties under the direction of the Village Administrator for all Village funds and accounts. Responsibilities include, but are not limited to, preparing and maintaining all subsidiary account ledgers, schedules and reconciliations to the general ledger; prepare journal entries for funds or accounting entities; reconciliation of bank and general ledger accounts; prepare monthly trial balances of general and subsidiary ledgers; review and analyze ledgers for unusual and/or incorrect entries and prepare adjusting journal entries, as needed; perform data entry of revenues, cash receipts, investments, and other journal entries for the end of the month closing of the general ledger; assist in the monthly and quarterly preparation of the financial reports (balance sheet and income statement) for Village Board review. This position will also assist in the preparation of the Village budget and coordinates the annual audit. Hourly rate is $25/hour +/- DOQ. Qualifications: Bachelor's degree in accounting or a related field preferred, with three to five years of related municipal accounting experience. Equivalent combination of education and experience may be considered. Position requires proficiency in Microsoft Office and other software applications.

Location:

5819 Electric Ave.
Berkeley, IL 60163
United States

How to apply:

Interested candidates are required to complete and submit a Village of Berkeley employment application, along with a cover letter and resume. Applications can be downloaded from the Village’s website at www.berkeley.il.us.

Completed applications can be submitted to: Brandiss J. Martin, Assistant Village Administrator, 5819 Electric Ave, Berkeley, IL 60163, faxed to (708) 449-6189 or emailed to employment@berkely.il.us on or before October 11, 2017 at 4:30 p.m.

EXECUTIVE DIRECTOR OF BUDGETING | Rockford Public School District 205
Posted on Sep 18, 2017 and will remain open until filled.

PURPOSE OF THE POSITION: This position serves as the responsible line administrator for budget development. This position is directly responsible to the Chief Financial Officer. SUPERVISORY RESPONSIBILITIES: This position supervises the A/P Supervisor, the Budget Senior Financial Analyst DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 1. Develop and review the technical phases of the Rockford Public School District’s budget and assist in the annual review of budget requests. Assist each member of the Superintendent’s Cabinet in projecting their annual fiscal requirements. 2. Manage the development and implementation of budget development processes for the Rockford Public School District. 3. Incorporate community, Superintendent’s Cabinet, and Finance Committee input into the budget development process 4. Coordinate quarterly budget review meetings with budget managers throughout the District. 5. Conduct budget training sessions for budget managers throughout the District. 6. Provide cost projections, prepare and analyze alternative proposals, and advise the Superintendent/CFO on negotiations/arbitrations recommendations. 7. In coordination with the Executive Director of Finance, analyze and monitor the monthly actual and budget reports for trends and areas of concern. 8. In collaboration with the Executive Director of Finance, assist with analysis of variances between the approved budget and final revenue and expenditures reported in the Rockford Public School District’s Comprehensive Annual Financial Report. 9. Manage the preparation of budget presentations for the Board of Education, ISBE, and the general public. 10. Serve as a liaison for strategic budget planning for Board related Committees including Ed Services, Finance, and Operations. 11. Provide forecasts to shape strategic decision making. 12. Manage staff allocations in collaboration with the Director of Allocations as approved by the Board. 13. Provide critical reports to the Executive Director of Finance, Chief Financial Officer, Superintendent, and Board of Education as needed. 14. Ensure that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives, values, and parameters found in the Board’s strategic plan. 15. Coordinate and assist with preparation of the annual District Budget and Statistical Document. 16. Carries out such additional duties as required or as conditions necessitate. NON- ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job. 2. Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of state and county tax revenue structures related to District revenue. 2. Knowledge of state legislative process and how it impacts the District. 3. Ability to read, analyze complex legislative bills and documents, tax policies and regulations, and union contracts. 4. Ability to manage, design, and implement changes to complex financial system applications in support of position responsibilities 5. Must be able to operate a variety of equipment such as computer, printer, fax machine, copier, calculator, telephone, audio-visual equipment, etc. 6. Must be able to sit, stand, walk, reach, bend and lift up to 10 pounds. 7. Must be able to communicate in Standard English both orally and in writing. 8. Must be able to give and receive information electronically. 9. Must be able to communicate successfully and pleasantly with school and district personnel and the public. 10. Must be able to work cooperatively with others. 11. Must be able to respond positively to supervision and accept suggestions for improvement. 12. Must be able to understand and interpret written and verbal instructions. 13. Must keep accurate and up to date records. 14. Must comply with state and district regulations, policies and procedures. LENGTH OF WORK: 12 month

Location:

501 Seventh Street
Rockford, IL 61104
United States

How to apply:

Please visit – www.rps205.com – Employment Opportunities – Access online application through AppliTrack - Job#7347

https://www.applitrack.com/rps205/onlineapp/default.aspx

Controller | College of DuPage
Posted on Sep 15, 2017 and will remain open until filled.

College of DuPage is more than a highly respected community college: We're a thriving community of diverse individuals committed to inspiring, creating and extending success for every student. We believe in the power of teaching and learning. We are committed to excellence. We value diversity. We put our students and community at the center of all we do. As the largest public community college in Illinois, we have built a family that is dedicated to making our world a better place to live through the power of education, imagination and unrelenting ambition. The Controller assists the Vice President of Administration and Treasurer - CFO in the strategic planning and line management of financial services for the College as well as serving in a staff relationship to other administrators for financial and control advice. *Assists the Vice President of Administration and Treasurer - CFO with strategic planning and overall execution of financial affairs for the College. *Leads and exercises oversight of all functions of the College's Financial Affairs Department. *Oversees the activities of the accounting functions of the College and maintains current financial accounting procedures in accordance with the ICCB Fiscal Management Manual and generally accepted accounting principles. *Oversees the activities of the Cash Disbursements Department to ensure the accurate and timely processing of payroll, accounts payable, employee expense reports and total payroll tax compliance. *Oversees the activities of the Cash Receipts & Accounts Receivable Department to ensure the accurate and timely management of all accounts receivable, including student accounts, and the cashiering and collections operations. *Prepares reports that summarize and forecast the College’s business activities and financial position in the areas of revenues and expenditures based on past, present and expected operations. *Reviews financial statements and other financial reports for accuracy and clarity. *Reviews and approves the budget-to-actual analysis for the College’s operations on a monthly basis. *Coordinates the distribution of financial information to all units of the College and interprets the data to assist managers in understanding the financial operations of their unit. *Responds to the Vice President of Administration and Treasurer - CFO as assigned with timely and accurate work to facilitate those needs and the overall financial management of the College. *Coordinates the forecast of cash requirements and recommends solutions to properly meet those requirements. *Coordinates the investment of surplus funds in conformance with the Board-approved investment policy and cash flow requirements. Initiates or, as appropriate, approves wire transfers. *Coordinates the submission of financial claims and reports to various local, state and federal agencies and the filing of financial reports to ICCB such as tax levies, audit reports, etc. *Coordinates the development of the Financial Affairs Department annual budget. *Implements and maintains internal controls to protect the financial integrity of the College. *Schedules and coordinates annual audits of the College’s financial records and grant programs and the submission of reports to the appropriate regulatory agencies. Reviews feedback from external and internal auditors and financial reporting entities to identify how procedures and/or personnel might be strengthened and improved. *Coordinates the preparation of unit cost studies. *Performs annual employee evaluations of direct reports and coordinates the annual employee evaluations of employees in the Financial Affairs Department, including recommendations for employment, promotion, retention and dismissal. Qualifications: Minimum of 5 years experience in accounting and financial reporting including strong exposure to fund accounting required. A minimum of 3 years experience in supervision of multiple financial areas required. Excellent organization, interpersonal, and oral and written communication skills are essential. Working knowledge of current automated accounting and payroll systems, as well as common PC-based accounting software is also required. Bachelor’s degree in Accounting or related field required. Preferred Experience and Education: 8 years of experience in accounting and financial reporting and 5 years of supervisory experience. Master's Degree in accounting, business administration, or related field and/or CPA license.

Location:

425 Fawell Boulevard
Glen Ellyn, IL 60137
United States

How to apply:

Applicants must apply at https://cod.hiretouch.com/

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

Purchasing Division Manager | City of St. Charles
Posted on Sep 15, 2017 and open until Oct 8, 2017.

This newly created position is responsible for coordinating the purchase and contract negotiation of commodities, materials, supplies, construction services, operating contracts, and professional services in accordance with State laws, City policies, regulations, and ordinances. This position will research and identify cooperative and joint purchasing opportunities; administer inter-governmental purchasing agreements; work with departments to prepare, issue, and evaluate requests for proposals (RFPs), requests for information (RFIs), requests for qualifications (RFQs), formal quotations, and bid specifications; review and approve purchase orders and change orders; review and approve or reject certificates of insurance and performance bonds; and develop and maintain a vendor database and meet and evaluate vendors services. Prepares and presents written and verbal recommendations for advisory committees and the City Council, this includes attendance at evening meetings. This position is responsible for formulating policies and operating procedures related to purchasing activities and monitoring and enforcing bid and contract compliance. Additionally this position will assist with the purchase of automotive, janitorial, and other inventory items, as well as, coordinate on purchases for vehicle and equipment maintenance. This position is the designated purchasing representative in the Emergency Operations Center during a declared emergency/disaster. The position reports to the Director of Finance. Requirements Must possess a Bachelor’s degree in purchasing, marketing, business management or related field; five years of experience in purchasing and contracting of a variety of services, supplies, materials and equipment; and three years of supervisory experience. Certified Public Procurement Officer (CPPO) and Certified Professional Public Buyer (CPPB) are desirable. Exceptional communication skills to interact with city officials, employees, outside agencies, other governmental units, and the public are required. Effective written communication skills with report writing, editing, interpretation and analysis of technical information are also required. Proficiency with software programs such as Word, Excel, Outlook and experience with Infor/Lawson (enterprise financial and accounting system) or similar software are required. Possession of a valid driver’s license and the ability to carry a communication device to respond to emergencies 24 hours a day, 7 days a week are also required. If selected, successful completion of a background investigation and drug screen are required.

Location:

City of St. CHarles
St. Charles, IL 60174
United States

How to apply:

Apply on line at www.stcharlesil.gov/jobs by Sunday, October 8, 2017.
Please thoroughly complete the employment application, including salary history. Resumes should be attached in the on-line application. Any additional documents may be sent to hr@stcharlesil.gov. If you are unable to apply online, or for other assistance, please contact 630-377-4446.

Deputy Chief Financial Officer | County of DuPage
Posted on Sep 13, 2017 and open until Oct 6, 2017.

Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m., evenings and weekends as needed
Compensation: hiring salary, Dependent upon Qualifications
Posting Number: 1255

Responsibilities include:
• Oversees and manages the Finance Department, implements policies and procedures
• Serves as the Chief Financial Officer in his/her absence
• Provides direction and advice in the resolution of financial issues with Department heads and Elected Officials
• Oversees and monitors the work of external financial auditors and monitors, implements and manages revenue and expenditure accounting systems
• Evaluates all phases of accounting, budgeting, financial and purchasing systems; makes recommendations as needed
• Oversees Infor ERP system internal controls, including user access, accuracy of transactions, and reliable integrations with other critical systems and databases
• Prepares analysis of departmental budgetary and cost accounting activities
• Prepares reports and analysis as needed • Provides and presents information to the County Board and various committees as required
• Provides technical expertise on long term planning, decisions and funding
• Develops and maintains working relationships with County Departments and Elected Official Offices

Requirements include the following experience or equivalent combination of training and experience:
• Master’s in Business Administration (MBA) or Bachelor’s in Finance or Accounting with a CPA
• Eight years of experience in government fiscal management and five years
• supervisory experience

The preferred candidate will have:
• Infor/Lawson system experience or other Financial Management System experience

A pre-employment background check is required.

Location:

421 N. County Farm Road
Wheaton, IL 60187
United States

How to apply:

Contact: Applications and resumes can be submitted DuPage County Department of Human Resources, 421 N. County Farm Road, Wheaton IL, 60187.
Website address: www.dupageco.org


Procurement Officer | County of DuPage
Posted on Sep 13, 2017 and open until Oct 6, 2017.

Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m., evenings and weekends as needed
Compensation: hiring salary Dependent upon Qualifications
Posting Number: 1253

Responsibilities include:
• Oversees and manages the Procurement Division
• Develops project objectives by reviewing project proposals and plans
• Evaluates all phases of the purchasing system and recommends improvements
• Oversees the development and facilitation of training for employees in purchasing policies, procedures and computer system
• Prepares special reports and analysis as needed
• Provides various technical information related to legislation and purchasing trends that may impact the County
• Provides technical expertise on long term planning and decisions
• Stays abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions • Communicates with management on any significant factors that could affect County business, raw material costs, utility cost, or have financial impact
• Manages and ensures timely completion of projects within the fiscal year and appropriate funding level
• Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises
• Promotes understanding of Purchasing Division’s role by developing and maintaining work relationships County-wide and with the general public, prepares and presents information as needed

Requirements include the following experience or equivalent combination of training and experience:
• Bachelor’s degree in contract administration, public administration, business management or closely related field
• Five years of experience in Procurement/contract field and three years supervisory experience

The preferred candidate will have:
• Infor/Lawson system experience or other Procurement Management System experience
• Certified Procurement Manager (CPM), Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB)

A pre-employment background check is required.

Location:

421 N. County Farm Road
Wheaton, IL 60187
United States

How to apply:

Contact: Applications and resumes can be submitted DuPage County Department of Human Resources, 421 N. County Farm Road, Wheaton IL, 60187.

Website address: www.dupageco.org


Manager | GW & Associates PC
Posted on Aug 31, 2017 and will remain open until filled.

Manager – Local Government Finance and Accounting Solutions GW & Associates, P.C. is a rapidly growing accounting firm with two office locations in Hillside and Chicago Heights. In addition to an increasing audit client list of over 20 local governmental units, the firm also provides local government finance and accounting solution services such as payroll processing, audit preparation and an expanding outsourced finance director role for various units of local governments. Our firm provides local governments timely and accurate financial information that has helped in facilitating managerial decisions and meeting client and state-imposed deadlines. The firm anticipates further growth for our outsourced finance director services and we are seeking a highly motivated individuals to not only manage this growth, but further expand our practice.

The outsourced finance director services role includes the following:
• Working closely with elected officials and department heads by providing financial advice and expertise related to financing and managerial strategy and decision-making
• Supervising consulting staff employed directly by GW & Associates that serve the roles of outsourced accounting staff for each client
• Reviewing monthly bank statement reconciliations and manual journal entries prepared by consulting staff
• Producing monthly budget to actual reports to present to each client’s board/council
• Attending board/council meetings on weeknights as deemed necessary by the client
• Facilitating the audit process on behalf of the municipality
• Working with client department heads during the annual budget process
• Assisting in the annual tax levy process
• Maintaining general ledgers of each client

The ideal candidate would possess the following attributes:
• At least 5 years experience as either a finance director/assistant finance director of a local government or as an audit manager with extensive governmental experience
• CPA preferred
• Has experience supervising multiple employees
• Has exceptional verbal and writing skills. Salary - negotiable

Location:

IL
United States

How to apply:

Submit resume to HR@cpagwa.com


Accounting Specialist | Village of Roselle
Posted on Aug 31, 2017 and open until Sep 22, 2017.

The Village of Roselle, IL (population 22,763) seeks a full-time Accounting Specialist in the Finance Department. Roselle is located in the northwest suburbs of Chicago. The position works 40 hours a week completing a variety of complex fiscal duties. Major responsibilities include: maintaining Village accounts and records, calculating, verifying, posting and reconciling financial transactions, account analysis, performing payroll functions, and other routine office clerical duties.

A complete job description is available for download (PDF) at www.roselle.il.us/DocumentCenter/View/3162.

Prior experience in highly confidential and professional work environment is preferred. Strong typing, written and oral communications skills are essential. Must possess extensive knowledge of Microsoft Office products, especially Excel. Possession of Bachelor’s Degree in accounting or related field is preferred. Successful candidates must take and pass all pre-employment testing, work related medical/physical examination, as well as be able to pass a background investigation.

The salary range for this position is $45,429 - $67,361 and the Village offers comprehensive benefits and participation in IMRF pension. 

To apply for the Accounting Specialist position, please fill out the Online Application at www.roselle.il.us/FormCenter/Human-Resources-Forms-8/Job-Application-40. Use the Online Application form to upload your cover letter, resume, and provide three professional references by Friday, September 22, 2017 at 5:00 p.m.

The Village of Roselle is an equal opportunity employer.

Location:

31 S Prospect St
Roselle, IL 60172
United States

How to apply:

Apply online at www.roselle.il.us/FormCenter/Human-Resources-Forms-8/Job-Application-40.


Finance Director/Budget Officer | Village of Matteson
Posted on Aug 29, 2017 and will remain open until filled.

The Village of Matteson, IL, is seeking an experienced professional to direct activities related to financial matters. The Finance Director is expected to have a strong finance background with proven experience in the public-sector environment. The Finance Director leads a Finance Department of 4 FT employees, and is responsible for professional accounting and payroll, debt management and administration, budgeting, auditing and supervisory work in the maintenance and preparation of detailed and general account books, budgetary controls, and financial planning. This position serves as a critical member of the Senior Management Team.

This position requires significant experience in fund accounting and a thorough knowledge of the laws and policies governing municipalities. A Bachelor’s degree in accounting or finance, plus five years of progressively responsible high-level public sector finance work is required. CPA or advanced degree in Public Finance or related field is preferred. Must demonstrate the ability to prepare complex financial reports, perform multi-year financial planning, revenue forecasting, and budgeting, and supervise other’s work. Ability to establish and maintain effective and cooperative relationships with the Village President, Elected Officials, staff and the public. It is essential that the successful candidate possess strong customer service orientation, analytic ability, and strategic financial planning skills.

The position is an appointment by the Village President and reports to the Village Administrator.

The Village offers a competitive wage and benefit package.

Additional Information at www.villageofmatteson.org.

Location:

4900 Village Commons
Matteson, IL 60443
United States

How to apply:

Submit letter of interest, resume, and three references: Human Resources Department Village of Matteson 4900 Village Commons Matteson, IL, 60443


Grant Writer | Village of Dolton
Posted on Aug 28, 2017 and will remain open until filled.

SCOPE OF SERVICES
The Village of Dolton is seeking to retain a Consultant to assist the Village in researching and identifying potential grants and providing general grant writing services associated with the completion and submission of grant applications, program administration and delivery.

SERVICE PERIOD AND TERMS
Contract will be for one (1) year from date of award. Agreement Cancellation: The contract may be terminated by agreement or upon thirty (30) days notice in writing given by either party. If the Village exercises this right to terminate, the services allowed to be performed by second party during the remaining thirty (30) days shall be approved by the Village Administrator. If the second party exercises this right to terminate, the consultant must attempt to complete as many projects pending as requested by the Village Administrator.

GENERAL SPECIFICATIONS

All responses to this proposal for services shall be submitted on your form.

I .Information to be Provided by the Contractor Provide an outline of your experience providing grant writing services, to include at a minimum the following:

Number of year’s firm has been in existence.

Provide information on successful grant writing efforts including benefiting party, source, year of award, and dollar amount of grant

Provide a minimum of three (3) references from municipalities or other governmental entities for which you have provided grant writing

Include the name of the Request for Proposals Grant Writing Services 2 organization, brief description of the project, name of contact person and daytime telephone

Certificate of existing insurance detailing the extent of professional errors and omissions and commercial general liability, automobile, and workers compensation coverage.

Indicate from where grant related services will be conducted. Identify individuals who will be assigned to work with the Village of Dolton.

Provide their background, directly related experiences and past

Provide a detailed description of how your organization will perform the following grant writing services:
Funding needs analysis; Identification of appropriate grant resources;
Grant preparation process;
Grant review and approval process; and
Detailed time frame of whole process (a through d)
Detail the basis of compensation for

Fee basis should be an all inclusive, e.g. a base stipend and percentage or grant compensation(% of grant share for administration) upon successful award. You must provide a detailed price breakdown including fees itemized for the following staff: A) Senior staff; B) Professional staff; C) Clerical staff; and D) overhead.

Evaluation Criteria Proposals will be evaluated on the following criteria:
Demonstrated knowledge of sources of grant funds available to municipal government;
Demonstrated proficiency in obtaining funds;
Demonstrated capability of grant management and completion;
Consultant’s qualifications and experience;
Consultant’s staff qualifications;
Plan provided by Consultant for services;
Adequacy of insurance coverage;
Cost of

INTERVIEWS
Interviews may be scheduled with selected prospective consultants as soon as possible after the proposal opening, to permit further evaluation and to allow the Village to inquire further into the Consultant’s experience on similar projects, willingness to work closely with Village staff, through understanding of the various aspects of the project, ability to maintain a tight schedule and complete the project on time, within budget and other pertinent matters.

AWARDS
Grant Writing Services 3 Award will be made to the Consultant that best meets Village of Dolton needs and requirements. All aspects of evaluation will be taken into consideration in awarding this contract. Cost of services will not be the final determination of most qualified, but will be considered as an element of the evaluation.

SERVICES REQUESTED /CONSULTANT’S RESPONSIBILITIES
The following are typical services and/or items that successful Consultant will be required to provide to Village of Dolton, if it is awarded the Contract, and should be addressed in each Consultant’s proposal.

Funding Needs Analysis – Work with Village staff to facilitate meetings with Village departments to assess the validity of current funding priority area, identify changes in funding priority areas, and identify new priority areas for

Grant Funding Research- Conduct research to identify grant resources including, but not limited to federal, state, foundation, agencies and organizations that support the Village’s funding needs and priorities in the following general areas by way of illustration but not limitation:

Community/economic development;
Criminal Justice technology and equipment;
Fire/emergency medical services technology and equipment;
Public Safety manpower cost supplement;
Housing Rehabilitation Programs; including purchase of foreclosed properties;
Infrastructure construction and maintenance including water, sanitary sewer, transportation related projects;
Homeland security;
Other government technology; and
Records

On a regular basis, not less than monthly provide Village Board with summaries of potential funding opportunities. Summaries should include, but not limited to, name of agency, due dates for applications, eligibility, a brief program summary, and the level of funding available.

On-call Grant Research – In addition to the areas defined above, other areas may also be identified by the Village Board throughout the duration of the contract. The scope of work includes researching grant opportunities identified by the Grant Proposal Development – Provide general grant proposal writing services associated with the completion of grant applications on the behalf of Village of Dolton, including the preparation of funding abstracts, production and submittal of applications to funding A copy of each grant application package submitted for funding, in its entirety, is to be provided to Village of Dolton. Grant applications are generally approved by the Village Board of Dolton. The Board meets in regular session on the first and third Monday of each month. If Village Board approval is required, application materials shall be provided to the Village Administrator’s office not later than the Monday before the meeting.

Program and Administration Delivery – Contractor will be required to provide grant Request for Proposals – Grant Writing Services 4 administrative services; including accounting, filing update reports, and recommending payments of grant proceeds to the

Monthly Reports – the successful Consultant shall submit monthly reports to the Village Board summarizing the activities undertaken during the previous

VILLAGE RESPONSIBILITIES
The Village will reimburse the successful Consultant for expenses incurred on behalf of the Village pursuant to the agreed upon compensation. Unless the consultant has alternate accommodations, the Village will furnish office space, office furniture and equipment, and office supplies for use by the

NON-COLLUSION BIDDING CERTIFICATE
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party there to certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit, a bid for the purpose of restricting

In compliance with this invitation for bids, and subject to the conditions thereof, the under- signed offers and agrees, if this bid is accepted within forty-five (45) days from the date of opening, to furnish any and all of the items upon which prices are submitted.

Location:

14122 Chicago Road
Dolton, IL 60419
United States

How to apply:

PROPOSAL CONDITIONS & INFORMATION
Proposals will be received by Village of Dolton until POSITION FILLED. All proposals must be submitted in a sealed envelope and have original signature and date. One (1) original proposal must be submitted to: Village Administrator Village of Dolton 14122 Chicago Road Dolton, IL. 60419. Please mark on lower left hand comer of envelope: “RFP-Grant Writing Services”

Questions regarding this proposal must be submitted in writing to the Village Administrator at surban@vodolton.org


Part-Time Finance Assistant | Bloomingdale Park District
Posted on Aug 17, 2017 and will remain open until filled.

Functions:
This is a part-time position under direction of the Director of Finance and HR. The Finance Assistant is responsible for a variety of duties including, but not limited to processing biweekly payroll, including all related journal entries, tax payments, retirement reporting, Time Clock maintenance and all other payroll related functions. This position will also be responsible for various HR related functions such as collecting and reviewing new hire/termination paperwork, completing reporting requirements to various agencies, etc. This position works closely with the Finance area, and all other departments as needed. The Finance Assistant is to provide support to the Finance area while maintaining strict confidentiality and accuracy.

Immediate Supervisor:
Reports to the Director of Finance and HR.

Qualifications:
• Previous Payroll, Time Clock and HR experience, knowledge, skill and professional development.
• College level accounting and/or HR courses strongly preferred.
• Strong Microsoft Office 2010 skills and experience, especially Microsoft Excel, Word and Outlook.
• Ability to become proficient in Incode and Time Clock Plus software.
• Knowledge of Human Resource principles and practices.
• Seasoned professional, committed to confidentiality in dealing with sensitive information.
• A positive attitude and willingness to provide exceptional support.
• Proficiency with adding machine, data entry and word processing,
• Strong Math skills which include ability to add, subtract and multiply numbers, compute percentages and use logic to problem solve.
• Ability to handle several tasks simultaneously and prioritize these tasks in an effective manner.
• Exceptional interpersonal skills.
• First Aid, CPR, AED Certification required, BPD will provide certification class.

Duties and Responsibilities

Essential Functions:
• Process Bi-Weekly payroll, including tax payments, direct deposit processing, related journal entries and all other payroll related duties.
• Monitor and maintain Time Clock Plus system for recording employee hours and subsequent interface with Payroll.
• Prepare all monthly and quarterly reporting for IMRF pension plan, Illinois Unemployment reporting, Federal and State 941 returns and other required reporting.
• Maintain all payroll records including timesheets and time off requests.
• Collect, review for accuracy and completeness and record all new employee, terminated employee, annual increase and other employee status change paperwork.
• Review payroll and BPD policies for compliance with Department of Labor and other agency requirements. Suggest and prepare revisions as needed.
• Maintain personnel and medical files.
• Prepare reports as requested by the Director of Finance and HR.
• Prepare and reconcile Annual W-2 forms and Affordable Care Act annual returns.
• Maintain a working knowledge of all general and departmental-specific safety rules. Actively support the safety program and related programs including following/enforcing safety rules, reporting accidents and injuries, and developing ideas for the prevention of future incidents.
• Provide general assistance as needed.

Marginal Functions:
• Attend educational workshops/seminars when necessary.
• Assist in other areas as assigned by the Director of Finance and HR.
• Other duties as assigned.

Work Hours and Compensation:
The position of Finance Assistance is part time and is paid every two weeks at an agreed salary. The position is classified as a non-exempt hourly employee status and will be approximately 12 - 20 hours per week. Hours will be flexible as agreed to with the Director of Finance and HR with scheduling dependent on job requirement deadlines. The beginning salary range for this position will be based on qualifications.

Environmental Considerations:
Performs most activities indoors. Indoor environmental conditions will include lighting and temperature.

Cognitive Considerations:
• Must be able to follow directions and perform work activities as assigned by the Director of Finance and HR.
• Must be able to communicate effectively and be organized in thought processes and physical tasks.
• Must be able to work closely with co-workers and other employees and visitors in the office.
• Ability to apply common sense understanding to carry out written or oral instructions.
• Ability to deal with problems that arise in a calm and reasonable manner.
• Must be able to present ideas and recommendations in a clear and concise manner.
• Use good judgment and possess and use effective problem solving skills.

Psychological Considerations:
• Must have the ability to handle stressful situations and deal with all situations in a professional and courteous manner.
• Must be able to maintain strict confidentiality with regard to sensitive information.
• Must have the ability to meet deadlines.
• Must be organized and capable of handling multiple tasks daily.

Physiological Considerations:
• Must be able to sit at a computer keyboard for long periods of time at a desk.
• While performing the duties of this job you are required to stand, walk, and sit.
• The ability to lift or move up to 20 lbs. as you will be maintaining boxed records as needed.

Location:

172 S Circle Avenue
Bloomingdale, IL 60108
United States

How to apply:

Please e-mail or drop-off resume and cover letter to:
June Fergus, Director of Finance and HR
Bloomingdale Park District
172 S Circle Avenue
Bloomingdale, IL 60108
june@bloomingdaleparks.org


Relationship Manager - Local Governments | PFM Asset Managment
Posted on Aug 14, 2017 and will remain open until filled.

Relationship Manager – Local Governments

Overview:
PFM is currently seeking a Relationship Manager to assist with new business development and client management for its investment advisory practice in Illinois. The role will work from our Chicago, IL office, and affords the successful candidate an opportunity to work closely with the region's Managing Director and other seasoned professionals. Individuals interested in this role should possess strong interpersonal skills, be self-motivated, highly organized and have strong relationships with decision makers at local governmental entities in Illinois.

FIRM OVERVIEW
PFM’s investment management practice, PFM Asset Management LLC (PFMAM), is a privately-held, registered investment advisor. PFMAM is among the largest investment-grade fixed-income managers in the United States and provides cash management, investment management and consulting services to local governments and other tax-exempt institutions. As of March 31, 2017, PFM's assets under management have grown to $118.7 billion in total assets, including $77.3 billion in discretionary assets under management and $41.4 billion in non-discretionary assets under advisement. PFM’s Illinois asset management practice, established in 2002, has over $1 billion in assets under management and approximately 175 clients.

PFMAM specializes in managing investments for clients in the government, insurance, healthcare, higher education and other institutional sectors. The firm manages short and intermediate term fixed income assets for operating funds, reserve funds, and bond proceeds, as well as longer-term multi-asset class portfolios for pension funds, OPEB trusts and endowments/foundations. PFM also serves as investment advisor and marketing agent for The Illinois Trust, the Illinois Statewide Investment Program.

Responsibilities:

In this role, you will:

• Develop and expand our investment management business with local governmental clients;
• Collaborate with senior team members in all aspects of marketing, including follow up with clients and targets
• Account Development (existing and new clients) - Develop direct customer relationships with key accounts and identify and develop relationships within those accounts with key decision making personnel
• Help create innovative ways of educating clients and prospects on current market events and investment opportunities 

Qualifications:

Qualified applicants should have interest in the institutional fixed income investment market, and experience working in or with the public (governmental) sector.  Part-time and Full-time considered.

Required / desired skills and experience include:

• Bachelor's degree required.
• 5+ years of progressive experience in government administration or relationship management or business development, preferably within the public sector/municipal finance, or in the banking, investment management, trust or financial services arenas.
• Series 6 & 63 certifications (or the equivalent licensing) must be obtained as a requirement of continued employment in this role.
• Knowledge of fixed income funds, short and intermediate term fixed income investments, and money market instruments is helpful.
• Independent, self-motivated, and proactive, with a desire to succeed.
• Excellent communication and interpersonal skills. Actively listens to others. Effectively builds relationships with customers, superiors and colleagues. Ability to operate successfully in a team environment.
• Demonstrates unwavering integrity and instills confidence in others.
• Enthusiastic, 'can-do’ attitude.

COMPENSATION
Compensation includes a competitive base salary, bonus eligibility, and comprehensive benefits package. PFM also offers the option for participation in profit sharing and 401K plans.

PFM is an Equal Opportunity Employer (M/F/D/V) and maintains a drug-free workplace.

Location:

222 N. LaSalle Street
Chicago, IL 60601
United States

How to apply:

Contact Jeff Schroeder at 312-523-2423 or schroederJ@pfm.com


Manager of Finance & Human Resources | Deerfield Park District
Posted on Aug 8, 2017 and will remain open until filled.

This full-time position manages the day-to-day accounting, budgeting and cash management functions of the district as well as all Human Resource activities.

Salary: $70,000 + based on experience and qualifications. Benefit package includes medical, dental, life insurance, flexible spending account, 457 plan, IMRF pension, Employee Assistance Program (EAP), tuition reimbusement, vacation, holidays and sick time.

Location:

836 Jewett Park Dr.
Deerfield, IL 60015
United States

How to apply:

https://www.applitrack.com/deerfieldparkdistrict/onlineapp/default.aspx or visit our website at www.deerfieldparks.org


Job ID #283 under Administration


Part-time Accountant | Village of Huntley
Posted on Aug 4, 2017 and will remain open until filled.

General Duties: This part-time position performs professional accounting duties under the direction of the Accounting Supervisor for all Village funds and accounts.

Responsibilities include, but are not limited to, preparing and maintaining all subsidiary account ledgers, schedules and reconciliations to the general ledger; prepare journal entries for funds or accounting entities; reconciliation of bank and general ledger accounts; prepare monthly trial balances of general and subsidiary ledgers; review and analyze ledgers for unusual and/or incorrect entries and prepare adjusting journal entries, as needed; perform data entry of revenues, cash receipts, investments, and other journal entries for the end of the month closing of the general ledger; assist in the monthly and quarterly preparation of the financial reports (balance sheet and income statement) for Village Board review.

Qualifications: Bachelor's degree in accounting or a related field preferred, with three to five years of related accounting experience. Equivalent combination of education and experience may be considered. Position requires proficiency in Microsoft Office and other software applications. Previous experience with governmental accounting a plus.

Location:

10987 Main Street
Huntley, IL 60142
United States

How to apply:

Interested candidates are required to complete and submit a Village of Huntley employment application, along with a resume. Applications can be downloaded from the Village’s website at www.huntley.il.us .

Completed applications can be submitted to: Human Resources 10987 Main Street, Huntley, IL 60142, faxed to (847) 515-5232 or emailed to: humanresources@huntley.il.us .


Finance Manager | Park District of Oak Park
Posted on Aug 1, 2017 and will remain open until filled.

This is a full-time position.  We offer a competitive compensation with a minimum starting salary of $51,000 + based on experience and qualifications. Our benefit package includes medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, $300 reimbursement for wellness related activities, tuition reimbursement, vacation, holidays, sick time and personal days.

Job Purpose
This position manages the day-to-day accounting, budgeting and cash management functions of the District.

Essential Functions:
Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets, payroll, and other procedures necessary to the efficient operation of the District.
Assists in the development and maintenance of financial reporting systems to insure integrity of finances based on sound accounting procedures and controls.
Keeps the Director of Finance  informed of issues and activities related to accounting systems in an effort to ensure effective operations of the District.
Invests all available cash in interest-producing investments within the confines of Illinois statues and consistent with the District’s investment policy after consultation with the Director of Finance.
Supervises the annual Audit and prepares the annual Statement of Receipts and Disbursements ,working cash documents, and all state and federal reports as required in accordance with the Park District Code.
Assists in the preparation of the annual  Budget, Tax Levy Ordinance, Budget and Appropriation Ordinance Prepares and executes appropriate bank transfers to meet expense and investment requirements and maintain and execute subsidiary records and system entries Serves as procurement expert for the district assisting with purchasing scope, bid openings, and yearly review of the district’s expenditures.
Reconciles bank accounts and verifies the bank balance with the General Ledger Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems.
Reviews and authorizes check requests and purchase order invoices and advise of potential over-expenditures or misappropriation.
Meets mandated publication and filing dates for financial documents.
Additional functions may be essential as designated by the Director of Finance Supervises payroll and accounts payable employees.
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives.
Seeks customer and community input and investigates and acts upon requests, suggestions, and complaints concerning accounting policies and office operations.
Conducts and attends necessary staff meetings with managerial and supervisory personnel.
Provides requested information or recommendations to the Board of Commissioners through written reports and attends Board meetings as needed.
Establishes and maintains effective lines of communication between Finance staff and other Park District staff Develops and maintains working knowledge of all computer system applications.
Fosters a working environment that promotes safe work habits and active participation in the agency’s risk management program.

ADDITIONAL FUNCTIONS:
Responsible for cash flow trending, forecasting, and bank-related transactions.
Works with Customer Service Manager to perform internal audit functions with special emphasis on cash receipts, reports and controls on all programs and facilities.
Must be able to perform duties of subordinate staff to cover vacations or other emergencies.
Manages special projects at request of the Director of Finance.
Assists when needed with special projects and events (i.e. Fall Fest, Day in Our Village, Frank Lloyd Wright Race)

Knowledge, Skill and Work Experience
QUALIFICATIONS:
Comprehensive knowledge of proper business and accounting methods and of proper business and accounting terminology and reporting process; ability to organize, direct and supervise the work of subordinate employees; ability to maintain positive and effective working relationships with other employees and the public; good written and oral communication skills; ability to work with minimum supervision, to solve problems comprehensively and to produce neat and accurate work on a timely basis; ability to perform required duties with initiative, good judgment, accuracy, persistence, integrity, tact, confidentiality and courtesy.  

EDUCATION AND EXPERIENCE: Graduate from an accredited four-year college or university with major course work in business administration, finance, accounting or related field. Considerable knowledge of governmental accounting principles and prudent investment; a minimum of two years’ experience in a position requiring similar duties and supervisory tasks, or any equivalent combination of education, experience and training which provides the required knowledge, skills and abilities.  

Required:
Bachelor’s degree (4 year) in Finance, Accounting, Business Administration or related field
Experience in data processing Knowledge and experience in Excel spreadsheets Oral and written communication skills
Knowledge of governmental accounting principles 2 years supervisory experience
Problem solving skills
Customer service focus
Ability to produce accurate work in timely fashion
Ability to work independently
First Aid, Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) certifications

Recommended:
Ability to convey favorable Park District image with media, village agencies and public Familiarity with office equipment
Familiarity with computer systems and software

Physical Considerations
Frequently- Sitting, walking, standing, typing.
Occasionally- Climbing, balancing, stooping, kneeling, crawling.
Strength- Work requires handling average weight (up to 50 lbs.) materials or equipment.

Other requirements may include talking, hearing, and seeing to perform the following necessary duties:
Operate assigned office equipment including, but not limited to typewriters, computers, printers, copiers, adding machines and telephones.

Environmental Considerations
Normal office conditions for majority of work; may include occasional light and temperature variations.  Prolonged hours seated at a desk. May include prolonged hours of computer use. May be exposed to occasional inclement weather as position may require temporary outdoor work.

Considerations
SPECIAL REQUIREMENT: It is the express responsibility of the Finance Manager to maintain the essential confidentiality of assigned duties. Violation of this responsibility will be considered cause for dismissal. Ability to respond to questions, complaints, and concerns from the public and from employees in a professional manner and with good judgment. Ability to present ideas and recommendations in a concise verbal and written manner. Ability to understand and carry out verbal and/or written instructions efficiently and effectively to complete responsibilities as described.

Customers:
Internal: Other Park District staff; PDOP Board

External: Patrons of the Park District, residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups, and the Oak Park Business Community  

This job description is intended to be an illustrative, and not an exhaustive, listing of experiences, skills and duties of this position. The Park District of Oak Park is an Equal Opportunity Employer!

Location:

218 Madison Street
Oak Park, IL 60302
United States

How to apply:

Please apply online at www.pdop.org.


(2) Part-Time Finance Clerks | Village of Hinsdale
Posted on Jul 28, 2017 and will remain open until filled.

POSITION: (2) Part-Time Finance Clerks
DATE: July 28, 2017
DEPARTMENT: Finance/Administration
REPORTS TO: Assistant Finance Director
PAY GRADE: NM4; $16.56-$25.40/hour
FLSA STATUS: Non-exempt
SCHEDULE: About 25 hours per week

Position Purpose:
Responsible for Village Hall front desk cashiering and receptionist operations. Provides administrative support for the Finance Department.

Supervision Exercised:
None

Job Duties/Essential Functions:
 Oversees Village Hall front desk; collects payments and issues receipts for various items like utility bills, vehicle stickers, animal licenses, permits and more
• Balances daily cash register and credit card receipts; collects, counts and reconciles money received from cash receivables and bonds on a daily basis; processes information into various accounting software on the computer
• Maintains computerized record-keeping of municipal taxes
• Answers incoming calls for the Village Hall; greets, refers, directs and informs callers; refers callers to appropriate personnel
• Applies payments to tickets issued by the Police Department
• Sells parking permits and manages Village-permitted parking lots
• Tracks food and beverage collections in accounting software
• Maintains various Microsoft Excel spreadsheets
• Opens mail daily and distributes to appropriate Village personnel; completes and mails out inter-office memoranda and certified mailings
• Performs data entry into various Finance Department databases
• Responds to requests for Finance Department records following established policies and procedures
• Prepares reports in computers
• Performs routine office duties such as typing, copying and filing
• Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices
Marginal Functions:
• Assists with other Finance Department projects
• Other duties as assigned.

Knowledge, Skills and Abilities:
 Candidate must be motivated, a quick learner, multi-tasker and be able to handle multiple priorities
• Must have very efficient computer skills, especially in Microsoft Word and Excel
• Ability to count money and reconcile payments received on a daily basis
• Frequent contact with Village Hall visitors, other Village employees; must be able to communicate verbally and demonstrate good customer relations
• Prepares reports as required; must be able to communicate in writing
• Ability to handle multiple tasks simultaneously and in a timely manner
• Ability to prepare and maintain accurate records and filing systems
• Ability to operate general office equipment, especially a calculator
• Ability to establish and maintain satisfactory working relationships with Village personnel and the public
• Ability to assist public in a professional manner
• Ability to work with minimal supervision
• Ability to learn, understand and adhere to all applicable safety precautions and procedures.

Environmental Factors:
The work environment generally includes an office setting. The noise level is usually quiet. Physical Requirements Regularly required to sit; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 20 pounds. The position requires prolonged periods of concentration. Specific vision abilities required by this position include close vision and ability to adjust focus. Equipment used includes, but is not limited to, personal computer with a Windows operating system, Microsoft Office suite, printer, copy machine, fax machine and calculator.

Work Schedule: The position is part-time and will average approximately 25 hours per week. A five-day per week schedule is expected that will adhere to either of the following: morning (8:00 a.m. – 1:00 p.m.) or afternoon (12:00 p.m. – 5:00 p.m.)

Safety Functions:
 Becomes familiar with and observe all applicable safety and security policies/procedures
• Immediately reports all unsafe conditions and acts to supervisor
• Reports all accidents to supervisor immediately
• Recommends improvements to safety and security practices
• Obeys and adheres to all safety rules and work practices.

Position Requirements:  
 Two years or more of college coursework; an Associate degree is highly desirable
• Three years of experience in a related field, preferably clerical work or as a teller or cashier
• Must have computer software experience and a strong knowledge of Microsoft Office, specifically Word and Excel Benefits This position participates in the Illinois Municipal Retirement Fund (IMRF).

Location:

19 E Chicago Avenue
Hinsdale, IL 60521
United States

How to apply:

Process: The selection process includes an application process, interview process, drug screening and background check. The position is open until filled. The position is expected to be filled as soon as the interview process and background checks are completed.

Interested candidates should submit an application, resume and a cover letter to the Village of Hinsdale, Village Manager’s Office, Attn: Human Resources, 19 E. Chicago Hinsdale, IL 60521, e-mail: hr@villageofhinsdale.org.

Visit www.villageofhinsdale.org/jobs for a job application.  The Village is an EOE employer. No phone calls, please.


Comptroller | City of North Chicago
Posted on Jul 17, 2017 and open until Sep 30, 2017.

North Chicago has a population was approximately 32,574 and hosts the Great Lakes Naval Training Center and the headquarters of Abbott Laboratories and AbbVie.

Under the direction of the Mayor and Chief of Staff, this position serves as the Chief Financial Officer for the City; responsible for directing fiscal accounting, payroll administration, accounts payable, revenue collection and all accounting functions of the City.

PUBLIC CONTACT: This position has regular and frequent contact with department directors, other employees, representatives of Banks and other agencies, consultants, auditors, and other professionals as well as regular contact with individual citizens and groups, business owners, and occasionally elected officials. The employee has frequent contact with City employees; regular contact with vendors; and occasional contact with the general public and outside agencies.

The Essential Functions of the position include:
•Supervises all staff in department, including evaluation and discipline when necessary;
•Advises Mayor and Elected Officials regarding fiscal and budgeting policies;
•Consults with and guides Department Heads on fiscal and budgeting matters and related polices, ordinances and laws;
•Prepares annual budget, appropriation ordinance, tax levy ordinances and other related fiscal ordinances;
•Develops Capital Improvement Bond program and presents to Mayor and Elected Officials;
•Prepares necessary information and documents for sales of bonds;
•Directs accounting of all City fund accounts in accordance with generally accepted accounting practices;
•Assists with annual City audit, provides necessary information to City's auditing firm;
•Directly supervises daily administration of payroll, accounts payable and revenue collection.
•Establish and maintain positive working relationship with colleagues, subordinates and general public.

Minimum Qualifications:
•MBA Preferred and CPA;
•Requires minimum ten (10) years of progressively responsible administrative and management experience in accounting, with five (5) years in a municipal finance management setting;
•Requires thorough knowledge of municipal accounting and finance practices; state and local financial laws and procedures.

DISCLAIMER: The City of North Chicago is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status (except dishonorable discharge), disability or any other status protected by law.

Location:

1850 LEWIS AVE
NORTH CHICAGO, IL 60064
United States

How to apply:

Applicants can apply by sending resume, cover letter, along with three references to the email address: elibla@northchicago.org, or apply on the City of North Chicago's website at www.northchicago.org under Employment Center.


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