Jobline

The IGFOA Jobline and Internship includes on-line postings and each week new listings will be included in the IGFOA Weekly News.

How to submit an announcement

Submit a Jobline or Internship announcement. 

For more information contact IGFOA at 630.942.6587 or info@igfoa.org

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Current postings

• » Finance and Human Resources Manager | Deerfield Park District
• » Accountant | Village of Riverside
• » Director of Financial Control II | Cook County Government
• » Grant Manager | Cook County Government
• » Director of Finance | Oswegoland Park District
• » Finance Manager | Plainfield Public Library District
• » Accountant | City of Bloomington
• » Director of Finance and Administration | Wood Dale Park District
• » Executive Director | Cook County Pension Fund
• » Payroll Specialist | Village of Park Forest
• » Accountant | Village of Chatham
• » Finance Director | City of Collinsville, IL
• » Business Manager | Des Plaines Park District
• » Accounting & Payroll Specialist | Roselle Park District
• » Internal Auditor | Moraine Valley Community College
• » Assistant Director of Finance | City of Wheaton, IL
• » Superintendent of Business Services | Crystal Lake Park District

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Finance and Human Resources Manager | Deerfield Park District
Posted on Aug 17, 2018 and will remain open until filled.

Finance and HR Manager

Closing Date: Open until filled

Contact Name: Bob Taylor

bob@deerfieldparks.org

(847) 572-2613

Salary: 75,000-87,000 Based on qualifications and experience

Job Summary:  Under the supervision of the Director of Finance, this position manages the day-to-day accounting, budgeting and cash management function of the Deerfield Park District, as well as all Human Resource activities.  See attached Job Description for details.

Duties:

• Responsible for the operation of all accounting systems and records, including but not limited to, cash receipts, accounts payable, investments, purchasing, inventory, fixed assets, payroll and other procedures necessary to the efficient operation of the District.
• Supervises, plans and coordinates Human Resource operations of the Park District; develops and implements procedures and technical processes pertaining to human resources systems and makes recommendations to the Director of Finance and Executive Director concerning policy development and legal requirements.
• Assists in the development & maintenance of the financial reporting systems to insure integrity of finances based on generally accepted accounting procedures and controls.
• Assists with directing and coordinating the annual budgetary planning process and reviewing recommended budget requests; monitoring expenditures to insure compliance with approved budget; making financial forecasts as requested by the Director of Finance or Executive Director.
• Assists in the preparation of the tax levy ordinance, budget & appropriation ordinance, the abatement ordinance and the transfer of appropriation ordinance.
• Coordinates the employee health insurance program with the Finance Director of the Village of Deerfield.  Makes recommendations to the Director of Finance and the Executive Director on insurance related matters.
• Executes and implements personnel and payroll policies and procedures as determined by the Executive Director and the Board.
• Coordinates submission of workmen’s compensation claims and billings.
• Supervises the recordkeeping for payroll and personnel requirements; maintains information on compliance for all applicable laws and regulations related to payroll and personnel.
• Prepares and maintains Deerfield Park Foundation financial records.
• Reconciles main bank account monthly.
• Attends as needed meetings of the Park District Board and financial planning meetings; responds as needed to Board inquires, reports as needed on departments activities and operations, and recommends policy and procedural alternatives.
• Assists in development of the fiscal planning required for implementation of the yearly capital improvement program.
• Coordinates preparation of documents for bids for merchandise, contracting services, etc. for the District
• Directs the maintenance of fixed asset records for all District buildings and contents.
• Directs the administration of record retention, unclaimed property and flexible spending accounts (FSA).
• Assigns duties, supervises and evaluates the Finance Department Coordinators.
• Prepares and provides financial information and records required for the independent certified public accounting firm retained by the District to perform a complete annual financial report in accordance with current Illinois Statutes and governmental reporting requirements; files copies of the Comptrollers Annual Report and Audit Report with State & County Officials.   
• Coordinates the exempt property filings, liquor license applications and easement payment for SRC.
• Represents the Park District at local governmental and community meetings as assigned; provides various financial information and reports to State and Federal agencies, local press and other external agencies.
• Maintains an active and participating membership in the state and national park and recreation associations and/or any other membership benefitting the employee and district.

 

Qualifications

Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field. Three (3) year's supervisory experience in financial management (accounting, relevant state and local laws, human resources, purchasing, risk management, taxes, data processing).

This is an exempt full-time position. The district offers a benefit package which includes medical, dental, vision, life insurance, 457 plan(s), IMRF pension, vacation, holidays, and sick time.

The Deerfield Park District serves over 18,000 residents and operates numerous parks and facilities that include the Sachs Recreation Center, Deerfield Golf Club, Patty Turner Center, Jewett Park Community Center, and Deerspring and Mitchell Park outdoor aquatic facilities. The Deerfield Park District employs 47 full-time employees and over 500 part-time and seasonal employees with an annual operating budget of $15 million.

Location:

836 Jewett Park Drive
Deerfield, IL 60044
United States

How to apply:

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Accountant | Village of Riverside
Posted on Aug 16, 2018 and open until Sep 11, 2018.

The Village of Riverside seeks qualified candidates for its Accountant position.  Responsibilities include general ledger maintenance, monthly bank reconciliations, coordination of annual audit including preparation of year- end accruals, maintenance of fixed asset and subsidiary ledger records, monthly financial reports and maintenance of numerous revenue schedules including property, utility, motor fuel, E911 and per capita taxes.  Knowledge of governmental fund accounting desired and budget administration helpful.  Must work cooperatively and coordinate with other departments on utility billing, A/P, payroll, and receivables.  Must communicate clearly verbally and in writing, have good working knowledge of Excel and Word and exercise sound judgment in solving accounting issues.  Bachelor’s degree in Accounting or related field required with 2-4 years of accounting experience desired.  Hiring range is $45,000 - $65,000(DOQ) with excellent benefits. 

Location:

27 Riverside Rd
Riverside, IL 60546
United States

How to apply:

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Director of Financial Control II | Cook County Government
Posted on Aug 16, 2018 and open until Sep 5, 2018.

Location:

118 N Clark Street, Room 500
Chicago, IL 60602
United States

How to apply:

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Grant Manager | Cook County Government
Posted on Aug 16, 2018 and open until Sep 5, 2018.

Location:

118 N Clark Street, Room 500
Chicago, IL 60602
United States

How to apply:

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Director of Finance | Oswegoland Park District
Posted on Aug 15, 2018 and open until Sep 5, 2018.

Hours: Full-Time – 40 hours per week plus additional hours as necessary including attendance at committee and board meetings

Website: http://www.oswegolandparkdistrict.org

Essential Duties & Responsibilities:

The Director of Finance is a member of the administration team and reports directly to the Executive Director. The duties and responsibilities include the overall financial operations of the District, coordination of the annual audit, annual tax levy, serving as an integral member of the budget team to prepare the annual budget, the principles of government fund accounting, supervision of an experienced departmental staff ensuring that the daily financial operations operate efficiently and effectively, and all on-going financial reporting and analysis for the District. The Finance Director also serves as Treasurer for the Park District.

Qualifications & Skills:

• Bachelor’s degree from an accredited university in finance, accounting, business administration, or other related field is required. Master’s Degree, CPA, and CPRP/CPRE are all preferred. Experience with municipal financial and recreation registration software systems strongly desired.
• A minimum of eight years of full-time experience in a related field, with at least four years of supervisory experience.
• Demonstrated experience in all areas of accounting including budgeting, capital improvement planning, auditing, purchasing, payroll, cash investments/debt issuance and management, tax levy preparation, fixed assets, A/R, A/P, and all other financial transactions.
• Thorough knowledge of laws and regulations that pertain to the administration of municipal finances, and current issues with respect to the Governmental Accounting Standards Board.
• Demonstrated success in interfacing with a variety of organizational functions and divisions to accomplish tasks including recreation, marketing, human resources and planning.

The Oswegoland Park District is an Equal Opportunity Employer.

Location:

313 E. Washington Street
Oswego, IL 60543
United States

How to apply:

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Finance Manager | Plainfield Public Library District
Posted on Aug 13, 2018 and open until Aug 26, 2018.

The Plainfield Library is recruiting for a newly created finance position. Reporting to the Director, this Admin team member is an integral part of our organization. This position brings exciting opportunities to collaborate on projects that will improve functions and processes in a non-profit, public library setting. 

Duties include: 

• Assisting the Director and Board of Trustees in managing an operating budget of $4M.
• Overseeing the financial health of the library, including investment accounts.
• Managing all banking and cash management, accounting and financial transactions.
• Utilizing Quickbooks to perform standard accounts payable, accounts receivable, and financial reporting.
• Supervising one Finance Assistant
• Providing effective and efficient financial and budgetary services along with making decisions based on confident knowledge of GASB standards and government law.

Full-time, exempt, salary begins at $58,000 annually. Includes generous benefits package and IMRF. 

Minimum qualifications: Bachelor's degree in accounting or business administration and three years of experience of fiscal oversight, preferably in a public sector or non-profit environment. 

Location:

15025 S. Illinois Street
Plainfield, IL 60544
United States

How to apply:

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Accountant | City of Bloomington
Posted on Aug 13, 2018 and open until Sep 9, 2018.

Accountant

 

Reports To: Chief Accountant

FLSA Status: Exempt

Grade: M

Department: Finance

 

Summary: This position performs professional accounting work and is responsible for the maintenance of government and enterprise financial records. Work includes accurately recording the revenues, expenditures, assets, and liabilities of the City and preparing financial statements and reports using manual and automated accounting systems. Work is performed under the general supervision of the Chief Accountant.

 

Participates in work related to City financial functions, including accounting, budget, auditing, cash management, debt management, investments, payroll, accounts receivable, fixed assets, and grant accounting and reporting

 

Essential Functions: include the following. Other duties may be assigned. These examples may not include all of the tasks and/or knowledge which may be expected of the employee, nor do they cover all of the specific duties which may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

Maintains confidentiality, performs duties in a professional manner, is punctual for work and has excellent attendance. 

 

Work with a high degree of accuracy.

 

Maintains positive working interaction with co-workers, the various departments, City management and elected officials.

 

Exchanges written and verbal information with other City employees, outside agencies and citizens to discuss the legality of expenditures, explain governmental regulations, and to provide or obtain information related to budgetary considerations, financial reports, etc.

 

Appropriately applies accounting principles and practices to a computerized municipal accounting system to maintain accurate records of municipal accounts, audit, and fiscal control of financial transactions.

 

Ability to post general ledger transactions and perform bank reconciliations.

 

Assists in cash and investment accounting, providing support to all treasury functions.

 

Ability to perform monthly, quarterly, and annual closing activities.

 

Assists in the production of weekly, quarterly, annual and ad hoc financial statements, reports, and analysis as requested.

 

Assists in the annual audit process; prepares audit related work-papers, trial balances and schedules.

 

Maintains information regarding all active grants, including a summary of revenues and expenditures and other pertinent information required for the Single Audit.

 

Assists in the implementation of accounting standards and pronouncements, as well as accounting policies and procedures.

 

Makes recommendations to improve accounting processes and procedures.

 

Performs other duties as assigned or required.

 

 

Qualifications:

 

1) Education/Experience:

Bachelor’s degree in Accounting, Finance or Business Administration is required; supplemented by four (4) years progressively responsible experience in accounting that provides a broad knowledge of finance, accounting standards, and automated financial systems.  CPA and knowledge of governmental accounting a plus. Experience with governmental/non-profit accounting principles and procedures preferred.  Applicant must have working knowledge of budgeting, cash flows, accounting methods, principles, practices, financial reporting, and experience with reconciliation and analysis. 

 

2) General Skill Levels:

 

Knowledge of:

 

• And understanding of Generally Accepted Accounting Principles (GAAP), operating and capital budget concepts.
• Budgeting, cash flows, accounting methods, principles, practices, financial reporting, and experience with reconciliation and analysis.
• Mathematical concepts including basic descriptive statistics.
• Personal computer and other office equipment and their use.
• Microsoft Office software applications for word processing, spreadsheet and presentation software such as Word, Excel, Access, and PowerPoint.

 

 

 

Skill in:

• Applying Generally Accepted Accounting Principles (GAAP) and operating and capital budget concepts in everyday assignments.
• Analyzing information, creating accurate entries and records, preparing accurate reports in accepted formats.
• Accounting reconciliation and analysis.
• Organizing and maintaining detailed records.
• Communicating effectively in writing and verbally to other employees, City departments, the public, elected officials and other agencies.
• Using a modern automated financial management system effectively.

 

 

Ability to:

• Work independently under general supervision.
• Understand financial policies and procedures and ability to make responsible decisions in accordance with established policies and procedures.
• Communicate effectively in writing and verbally.
• Establish and maintain effective working relationships with a variety of individuals.
• Maintain confidentiality, be punctual for work and maintain excellent attendance. 
• Analyze financial data and to prepare accurate reports in a timely fashion.
• Read, analyze and interpret professional reports and studies, technical procedures, professional guidelines and government regulations as appropriate to area of responsibility.
• Use basic arithmetic including basic descriptive statistics.
• Use a computer for composing, editing and producing documents, communicating with email, internet searches, etc.
• Exercise initiative and sound judgment and to react with discretion under varying conditions.
• Organize and maintain detailed records.

 

 

SPECIAL CERTIFICATES and LICENSES:

Certified Public Account (CPA) a plus.

 

Physical Requirements/Working Conditions: Work is performed in an office environment.   Work may require traveling to other in town work locations. There are no extraordinary physical demands on this position.

 

Location:

109 E. Olive
Bloomington, IL 61701
United States

How to apply:

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Director of Finance and Administration | Wood Dale Park District
Posted on Aug 9, 2018 and will remain open until filled.

The Wood Dale Park District is seeking a full-time Director of Finance and Administration to administer all financial, marketing, human resources, risk management and technology operations for the District. Reporting to the Executive Director, the Director of Finance and Administration supervises the full-time Accounting Supervisor, Finance Administrative Assistant, and Marketing and Public Relations Manager, the part-time Human Resources Specialist and Safety Coordinator, and the contractual Information Technology consultant.

About the Park District

Encompassing a 6-mile area, the District serves most of the City of Wood Dale as well as portions of Elk Grove Village, Bensenville and Itasca. The Wood Dale Park District serves an estimated population of 13,535 with approximately 136 acres of park land on 12 park sites.  District facilities include a recreation complex, an outdoor pool with a water park, and an 18-hole golf course with a banquet facility. The golf course has a partnership with TopGolf, a driving range and entertainment center.  The District is governed by a five-member Board of Commissioners, elected at-large for overlapping terms. Day-to-day operations are administered by the Executive Director and staff.

 Duties and Requirements

The Director of Finance and Administration is responsible for the formulation, implementation and monitoring of all accounting and financial systems and the maintenance of records and related detail to ensure the effective and efficient financial operation of the District. In addition, the position oversees the marketing/public relations, human resources, safety and technology functions with support from hired and contractual team members. Specific duties include:

• Overseeing all accounting and financial operations including creating, implementing, monitoring and analyzing all financial reports
• Creating and maintaining the annual budget, long-term capital plan and related forecasts
• Managing the financial elements of all major capital projects
• Preparing and maintaining records, licenses, and tax returns
• Implementing, maintaining, and training District staff on the use of financial and payroll software systems
• Developing and updating operational, financial, human resources and safety policies and procedures
• Managing and monitoring investments
• Supervising and completing the annual financial audit
• Preparing and completing the annual working budget, annual wage and salary schedule and tax levy
• Managing debt instruments and all Internal controls
• Ensuring compliance with all financial, human resources and safety legal postings and filing requirement
• Preparing and analyzing financial projections
• Overseeing the strategic marketing program and all associated initiatives
• Hiring, supervising, training and evaluating direct reports
• Serving as the PDRMA Benefits Coordinator
• Administering and evaluating the employee benefits program and overseeing the open enrollment process
• Managing Worker’s Compensation and Unemployment claims
• Managing and monitoring technology services and associated contracts
• Serving as the IMRF Authorized Agent and the alternate Freedom of Information Act (FOIA) Officer
• Attends monthly evening Board meeting and other special meetings as needed.

 Qualifications

Bachelor’s degree in finance, accounting, business administration, or a related field with a minimum of 3 years of supervisory experience in municipal accounting/finance or a closely related field.  A CPA and/or master’s degree in finance, accounting, public policy or business administration is a plus.

Compensation and Benefits

The hiring range is $75,000 - $85,000 based on qualifications.  A comprehensive benefit package includes health insurance (medical, dental, and vision coverage, with dependent coverage), life insurance and participation in the IMRF pension program. The District also offers paid vacation, holidays, personal days and sick time. 

Location:

111 E. Foster Avenue
Wood Dale, IL 60191
United States

How to apply:

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Executive Director | Cook County Pension Fund
Posted on Aug 6, 2018 and open until Aug 24, 2018.

The County Employees' and Officers' Annuity and Benefit Fund of Cook County and the Forest Preserve District Employees' Anuity and Benefit Fund of Cook County (the “Funds”) are statutory pension funds, served by a single board of trustees, in Cook County, Illinois and administered pursuant to the Illinois Pension Code. The Funds’ collective assets are approximately $9.3 billion and the Funds serve approximately 22,000 active and 15,000 retired members. The Fund is seeking an Executive Director with a unique blend of strategic leadership skills, financial expertise, and administrative acumen to lead the Funds. 

This position reports to the Retirement Board of Trustees and has general oversight of approximately 29 employees in Chicago, Cook County, Illinois. Information on the Funds can be obtained at www.cookcountypension.com.

The ideal Executive Director candidate will have:

• Bachelor’s degree from an accredited college or university with a degree in business administration, public administration, accounting, political science, law, or related fields.  MBA or CFA preferred.
• Knowledge of and experience with pension fund investment structures.
• Experience at the executive level in government administration and fiduciary obligations, including asset management, benefit administration, and the statutory and regulatory aspects of such management and administration.
• Executive management experience in supervising, managing, developing and motivating staff.
• Knowledge of benefit design, actuarial valuations, actuarial funding methods, alternative methods of investment management, financial reporting, accounting, and automated systems.
• Experience working with state legislatures and other public bodies on regulatory issues.
• Experience working with a board of trustees.
• Strong written and oral communication skills. 

The position offers a competitive salary range of between $180,000-200,000 per year and also includes a benefits package.

The Funds are an equal opportunity employer and are committed to increasing its racial, ethnic and gender diversity of its senior staff in accordance with the requirements of the Illinois Pension Code.

Location:

70 W. Madison St.
Chicago, IL 60602
United States

How to apply:

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Payroll Specialist | Village of Park Forest
Posted on Aug 2, 2018 and will remain open until filled.

Full-Time (35 hours per week)

The Village of Park Forest is seeking an experienced individual to process payroll and administer benefits for 300+ employees and monthly public safety pension payroll.

A minimum of 5+ years recent, direct and comprehensive payroll processing experience a must.  Experience working in a municipal setting and processing union payroll a plus. Candidate must possess high energy, accuracy and ability to work in a fast-paced and deadline oriented environment.

Starting salary range is $47,462 to $52,820 and this position offers generous benefits including health and dental insurance, IMRF pension, 457 plan, sick time and vacation time.

Location:

350 Victory Drive
Park Forest, IL 60466
United States

How to apply:

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Accountant | Village of Chatham
Posted on Jul 30, 2018 and open until Aug 24, 2018.

The Village of Chatham, Illinois (population 11,500) is a non-home rule municipality located in Sangamon County, 12 miles south of Springfield, Illinois.  The Village is seeking a qualified, highly motivated individual to join the Finance Department as an Accountant.

The Accountant is responsible for performing the accounts payable function, maintaining and posting entries to the general ledger, fixed asset managment and completing monthly reconciliations.  The position would also assist in the preparation of the annual budget, provide support with the annual audit process as well as assist in the preparation of various financial reports. 

The candidate's education and experience shall include a bachelor's degree from an accredited college or university in accounting and at least three years of work experiance in accounting (preferably in municipal government).  The successful candidate should possess the ability to organize, to maintain positive and effective working relationships with other employees and the public, to perform required duties with initiative and good judgement, accuracy, persistence, integrity, tact and courtesy.  Candidates should be proficient in Microsoft Office products, especially Excel.  Knowledge of Springbrook/Accela Finance and Administration software a plus.

This position reports to the Chief Fiscal Officer and applicant must have the ability to work independently, exercising good judgement and initiative.

The Village of Chatham offers an excellent benefit package, including health and life insurance, IMRF pension, vacation time, paid holidays and sick days.

 

 

 

Location:

116 E. Mulberry
Chatham, IL 62629
United States

How to apply:

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Finance Director | City of Collinsville, IL
Posted on Jul 25, 2018 and open until Aug 24, 2018.

Collinsville, IL (population 25,838).  The City of Collinsville is seeking an energetic, innovative and motivated individual to join its dynamic and talented executive team as the Chief Financial Officer.  The City of Collinsville is a full-service municipality located 12 miles east of St. Louis.   Its residents enjoy the lifestyle of a safe, affordable and family-oriented community while being just minutes away from the urban amenities of a world class metropolitan area.  Collinsville is known for its midwestern charm, its outstanding schools, its beautiful park system and its thriving local economy.

The City of Collinsville is a home-rule municipality that operates under the Council-Manager form of government. As such, the Finance Director reports directly to the City Manager. The City has a $55.7 million annual budget for the FY2018-19 fiscal year.  The City’s enviable financial condition is evidenced by its Aa3 rating by Moody’s Investor Services.  The Mayor and City Council highly value the work of the City Manager and his senior management team.

The Finance Department consists of 9 full-time staff including an Assistant Director who is currently serving as the Interim Finance Director. The Assistant has elected not to apply for the Director’s position. The Finance Department has a $900,000 annual operating budget and is responsible for all traditional financial accounting services including accounts payable, accounts receivable, payroll and utility billing.  In addition, the Finance Department generates all financial reports, performs cash management duties, oversees compliance of federal and state regulations, prepares the City’s annual budget, manages investments, monitors grant compliance, etc.   

The Finance Director is an integral part of the executive management team. He or she will participate in key decisions regarding budget development, administration, economic development, capital planning, and all policies affecting the overall fiscal health of the City.

The following are key attributes that the City is seeking in its new Finance Director:

• Strong accounting and financial management skills along with the ability to provide strategic guidance to the City Manager and to the elected officials.
• A passion for public service and a demonstrated ability to work effectively in a fast-paced environment.
• Ability to effectively communicate, both verbally and in writing, complex financial concepts and strategies in a manner that can be readily understood by individuals with little background in municipal finance
• A forward-looking perspective, constantly scanning the horizon to anticipate future problems while formulating potential solutions.
• A strategic and entrepreneurial mindset with a demonstrated willingness to pursue new and creative methods that result in improved efficiency and enhanced customer service.
• A respected leader and strong supervisor that will encourage and nurture staff growth and development, while ensuring a high standard of performance by all department staff. 

 The most attractive candidates for this position will possess the following minimum qualifications:

• At least seven (7) years of responsible financial management experience.  Public sector experience is important, but those with only private sector experience are still encouraged to apply.  
• A BA degree in accounting, finance, public administration or some other related field. An MA degree in accounting, finance, business administration, public administration or some other related field is preferred. A CPA designation is highly desirable.

The starting salary range for this position is $92,000 to $105,000 DOQ/E.  The City also offers an outstanding fringe benefits package including health insurance for the employee that is 100% paid by the City.  A relocation package will also be provided.  Residency within the corporate limits of Collinsville is preferred but not required.   The City is an Equal Opportunity Employer.

Location:

125 S. Center St
Collinsville, IL 62234
United States

How to apply:

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Business Manager | Des Plaines Park District
Posted on Jul 17, 2018 and will remain open until filled.

JOB IDENTIFICATION
Job Title:                     Business Manager
Grade:                           12 ($59,551-$67,000 DOQ)
FLSA:                             Exempt
Department:              Business

BASIC FUNCTION
The Business Manager directs the daily operations of the Business staff to include registration, payroll, facility rentals, and the receipt and disbursement of District Funds.

SUPERVISORY RELATIONSHIPS
Reports to:                  Superintendent of Business
Supervises:                 Full Time: Accounting Assistant, Accounts Payable Clerk, Accounts Receivable Clerk,
                                         Front Desk Receptionist, Part-time: Seasonal Registration Clerk

 ESSENTIAL DUTIES

1. Oversees the daily work flow essential to preparation and maintenance of finances and records.
2. Hires, trains, supervises and evaluates the Accounts Payable Clerk, Accounting Assistant, Accounts Receivable Clerk, Front Desk Receptionist and part-time staff, as needed, in the Business Department.
3. Develops and maintains working knowledge of Business Department computer system applications; including but not limited to, accounting, registration, payroll and investment software.
4. Prepares and executes appropriate bank transfers to meet expense and investment requirements and maintains and executes subsidiary records and system entries.
5. Prepares, files, and investigates sales tax by monthly deadline.
6. Reconciles bank accounts monthly and verifies reconciled bank balances with general ledger.
7. Prepares, reconciles, and files monthly IMRF report by deadline. Investigates discrepancies and takes appropriate corrective action.
8. Prepares, reconciles, and files quarterly 941 and IL-941 tax reports in accordance with legal filing requirements.
9. Prepares, reconciles, files and distributes annual W-2s and 1099s forms in accordance with legal filing requirements.
10. Prepares and submits monthly and quarterly IDES (Illinois Department of Employment Security) reporting, per requirements and deadlines.
11. Prepares monthly report for Silver Sneakers program and submits to Tivity.
12. Assists in audit preparation, as directed.
13. Assist Superintendent of Business with internal audit on all accounts and records, as directed.
14. Provide current cash flow information to the Superintendent of Business for investment purposes.
15. Responsible for supervision of timely month-end closing of Accounts Payable, Accounts Receivable, Payroll, Registration, Investments and general ledger computer systems.
16. Responsible for maintaining and keeping the general ledger current; approves all journal entries.
17. Responsible for daily pullovers, no longer than four days’ lag time.
18. Responsible for periodic pickups and cash control at the Golf Center, Chippewa Pool, Iroquois Pool and Lake Park, as needed. 

OTHER DUTIES

1. Maintains codes for RecTrac and General Ledger.
2. Remains knowledgeable of all state and federal HR laws and their application to the District.
3. Attends training sessions and classes for professional development.
4. Assists with special events including the coordination of Volunteers and oversight of cash control at annual Fall Fest.
5. Member of a Park District committee, as assigned.
6. Follows all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals. 

POSITION QUALIFICATIONS
Education:                   Bachelor's degree in Business or Accounting
Experience:                 Two years related experience. Moderate computer skills.
Certifications:            CPR & First Aid Certification, Classes available through  District upon hire. Valid IL Driver's License.
Software:                      Microsoft Office. BS&A Accounting Software, and RecTrac registration software, a plus.

Location:

2222 Birch Street
Des Plaines, IL 60018
United States

How to apply:

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Accounting & Payroll Specialist | Roselle Park District
Posted on Jul 11, 2018 and will remain open until filled.

Part-time Accounting and Payroll Specialist

15-20 hours a week

$15-$18 an hour

Must be able to work Mondays and Tuesdays during bi-weekly payroll processing.

 

SUMMARY

Under the supervision of the Superintendent of Finance & Administration, the Accounting Clerk process’s bi-weekly payroll, enters all the District’s accounts payable, and reconciles and balances the daily cash Receipts.

QUALIFICATIONS & SKILLS

• Training in areas of general accounting
• Computer operation and maintenance including Microsoft Office software, especially Excel software and parks and recreation specialty software.
• Principles and practices of fund accounting and bookkeeping, including general ledger, payroll, account receivables and accounts payable
• Pertinent Federal, State and local laws, codes and regulations, including ordinance filing requirements
• Strong interpersonal and communication skills
• Minimum of three (3) years’ experience in payroll is required
• Working Knowledge of Accounts Payable
• Working Knowledge of Journal Entries
• Must be detail oriented and accurate.
• Working knowledge of Microsoft Excel and Word, and 10-key calculator skills required.
• Good written and oral communication skills.
• Must be self-motivated and dependable.
• Must be able to work independently.
• Must be able to work 12-20 hours per week (Mon, Tuesday Mandatory on weeks of payroll)

ESSENTIAL JOB FUNCTIONS

Essential duties and responsibilities may include, but are not limited to, any combination of the following tasks:

• Perform all payroll functions, bi-weekly
• Enter and maintain employee payroll records
• Review employee time reporting
• Reconciliation of employee benefits and payroll deductions
• Resolve payroll discrepancies
• Prepare direct deposit file
• Print and distribute checks
• Report taxes Federal and State
• Report monthly wage reports to IMRF
• Report monthly and quarterly reports to IDES
• Assist with preparation of quarterly 941s
• Assist with preparation and distribution of annual W-4s
• Open vendor bills, verify and distribute bills to appropriate department.
• Verify account coding, purchase orders, documentation and appropriate authorization of vendor bills
• Enter bills into MSI and prepare checks and attach documentation for check signatures.
• File completed Accounts Payable vouchers.
• Balance daily cash receipts and take deposits to bank
• Request W9 forms from vendors and update vendor files.
• Accounting & Payroll Specialist Job Description
• Assist in the creation and distribution of annual 1099s
• Assist in annual financial audit as needed

PHYSICAL DEMANDS & ENVIRONMENTAL CONSIDERATIONS

Per American with Disabilities Act, general physical requirements include the following:

• Ability to work seated at a desk for extended periods, a minimum of two (2) hours.
• Ability to bend and lift a minimum of twenty-five (25) pounds.
• Most activities are performed indoors which includes lighting and temperature.
• Ability to work at a computer monitor using a key board for extended periods of time.
• Finger and wrist dexterity to operate keyboard equipment (computers, calculators, phones).
• Maintaining focus and productivity, despite interruption from a variety of sources, and continue to pursue assignments efficiently.
• Standing for up to one hour.
• Gripping tightly and rotating wrists (for use of keys, opening/closing drawers, accessing forms, phones, etc.).

SAFETY RESPONSIBILITIES

Actively supports the Safety Policy and related programs including following/enforcing safety rules, reporting accidents and injuries, and developing ideas for the prevention of future incidents. Responsibilities may include, but are not limited to the following:

• Maintains a working knowledge of all general and departmental-specific safety rules.
• Immediately reports all accidents and unsafe actions, practices or conditions to the supervisor.
• Cooperates and assists in the investigation of accidents.
• Takes corrective action for any unsafe condition that is observed which could adversely affect the safety of an employee, volunteer or program participant.
• Avoids engaging in any horseplay and refrains from distracting others and keep children from doing the same.
• Continually observes and evaluates work conditions and work procedures to detect and correct unsafe conditions and practices.
• Pays strict attention to housekeeping of work area(s) and general facility.

Part-time Accounting and Payroll Specialist

15-20 hours a week

Must be able to work Mon & Tues during bi-weekly payroll processing.

$15-$18/hour

Location:

10 North Roselle Road
Roselle, IL 60172-2149
United States

How to apply:

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Internal Auditor | Moraine Valley Community College
Posted on Jul 5, 2018

Enriching Campus Culture

Moraine Valley Community College is proud of our diversity and believes we all are enriched by our exposure to differing ideas, opinions and cultures. We provide an excellent education at an excellent value.

INTERNAL AUDITOR

The Internal Auditor is responsible for the independent appraisal of the accounting, financial, and other operations as a basis for determining the adequacy of the system of internal control and ascertaining compliance with established policies and procedures of the College. The Internal Auditor of the college exercises the necessary authority delegated by the President for the financial and operational auditing of all areas of the institution. The Internal Auditor is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

The professional we seek must have a Bachelor's degree and be Certified Public Accountant (CPA) or must have the educational requirements to sit for the CPA exam with 150 credits hours from an accredited university or college. Minimum 4-5 yrs. of recent work experience as an auditor at a public accounting firm, demonstrating a progression in complexity of auditing and accounting tasks, with governmental or school district clients preferred. PC literate, Proficiency in Microsoft Office software programs, including spreadsheet programs required. This individual will have working knowledge of the Standards for the Professional Practice of Internal Auditing; generally accepted accounting principles and governmental audit standards to include United States Office of Management and Budget (OMB) circulars and other organizations issuing documents or standards related to audits of government agencies; principals and techniques of operational and performance auditing, audit exposure and risk analysis, research methods, program evaluation and management analysis; government financial management, including budgeting, accounting, debt/cash management, treasury and purchasing and management information systems; research methods and statistical sampling techniques; quantitative and qualitative analysis, account analysis and reconciliation methods, work paper preparation methods and documentation; financial aspects of information technology resources typical to complex organizations, such as data, applications systems, technology, facilities and principles and practice of sound business communications.

Salary: $86,575 Hours: Mon-Fri, 8:00 am to 5:15 pm.

For more information about the role and to apply online, please visit https://jobs.morainevalley.edu/postings/2136

Moraine Valley is an EEO/A/F/D/V employer that values diversity and is committed to excellence..

Location:

Palos Hills, IL 60465
United States

How to apply:

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Assistant Director of Finance | City of Wheaton, IL
Posted on Jul 3, 2018 and will remain open until filled.

The City of Wheaton is seeking a strategic and service oriented professional to join the finance team as the Assistant Director of Finance. This position reports directly to the Director of Finance and assists in the administration, planning, and organization of the City’s financial and accounting activities. This position supervises the daily operations of the department including: payroll, accounts payable, cashiering, and utility billing. 

Essential Job Functions:

• Assist the Director of Finance in the preparation of the Annual Budget, Capital Improvement Plan and Five-Year Financial Forecast.
• Coordinate and supervise the preparation and maintenance of accounting ledgers and reports; review the recording of financial accounting transactions; and review all accounting ledgers, financial records, bank statements, and monthly financial reports.
• Responsible for coordinating and completing the annual City audit and other various financial reports and filings.
• Assist in formulating and implementing goals and objectives for the Finance Department; prepare and update department policies and procedures.
• Manage liability insurance activities; receive and resolve claims reported to the City; maintain and track claims; and coordinate with departments on liability issues and procedures.
• Coordinate hiring of new employees along with the Human Resources department: provide training, counseling, and resolve personnel issues; and prepare and perform annual evaluations.
• Establish and maintain effective working relationships with co-workers and other City departments.
• Demonstrate excellent listening, verbal, and written skills when communicating with co-workers, department heads and the public.

Qualifications: Bachelor’s degree in Financial Accounting, Business Administration, Public Administration, or related field and three (3) years’ experience working in local government with at least one (1) year experience in a managerial position. Other combinations of education and experience, which could provide the necessary knowledge, skills, and abilities to perform this job, may be considered. CGFO or CPA are encouraged. Prior knowledge and experience with budgeting and financial reporting, accounting, auditing, and cash management are preferred. Qualified candidates will have advanced level word processing, spreadsheet and database software application skills and experience with financial and investment software applications.

Salary: Starting rate of pay is dependent upon qualifications. The City of Wheaton also offers a competitive benefit package including excellent health insurance plans, participation in Illinois Municipal Retirement Fund (IMRF), and a comprehensive wellness program.

Location:

303 W Wesley Street
Wheaton, IL 60187-0727
United States

How to apply:

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Superintendent of Business Services | Crystal Lake Park District
Posted on Jun 25, 2018 and will remain open until filled.

The Superintendent of Business Services is responsible for the overall financial, business and information technology operations of the District. This position primarily directly supervises the information technology manager, human resources manager, bookkeepers and customer service staff. This position will oversee multiple projects, inlcuding, but not limited, to capital planning, annual financial audit, annual budget process, annual tax levy, annual budget/appropriation ordinance, and all on-going financial reporting and analysis for the District. This position assists the executive director. This position will also require all state and federal reporting including appropriate tax documents.

The District has 55 full time employees and 380 part time and seasonal employees and operates with an approximate annual budget of $15 million for over 55,000 residents.

QUALIFICATIONS:
Qualified candidates must have a minimum of eight years of full time expereience in a related field, with at least four years of supervisor experience. A Bachelor's Degree from an accredited college or university with a major in accounting, finance, business, public administration or related field is required. A Master's Degree, M.B.A. or C.P.A. and CPRP/CPRE are referred. Experience with VSI Rec Trac and Incode Financial Software are strongly desired.

BENEFITS WE OFFER:
In exchange for your time and talent, we offer a generous benefits package, inluding:
*Medical Insurance, PPO or H.S.A.
* Dental Insurance
* VIsion Insurance
* Life Insurance
* AFLAC
* Tele Health
* IMRF Pension/Defined Benefit Plan
* Short Term and Long Term Disability IMRF
* ICMA 457 Plan
* Vacation Days
* Sick Days
* Personal Days
* Tuition Reimbursement
* Professional Membership Dues Reimbursement
* Park District Programs and Facility Use Benefits

The Crystal Lake Park District is an Equal Opportunity Employer

Location:

One East Crystal Lake Ave.
Crystal Lake, IL 60014
United States

How to apply:

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For a copy of the IGFOA W-9 Form, email your request to info@igfoa.org.

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