Financial Services Supervisor | City of Urbana

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Financial Services Supervisor  

Starting Salary Range:          $80,359.26 - $106,476.03

Job Type:                               Full-time, Exempt, Civil Service

Position Summary:

The Financial Services Supervisor is responsible for providing oversight and management of the day-to-day financial operations of the Financial Services Section. The Financial Services Supervisor plans, organizes, coordinates, and supervises assigned staff who perform a variety of duties related to the areas of responsibility. This includes training, developing, and supervising staff; assisting with preparation and development of the budget; coordinating related procurement processes; analyzing assigned programs, policies, and processes, and making recommendations for improvements; and responding to and interacting with the public.

Essential Functions Include:

• Supervises Financial Services staff; provides leadership and guidance to ensure compliance with established policies and procedures; oversees work procedures and methods; assigns work activities, projects, and programs; performs or assists with the most complex, difficult, or sensitive issues and serves as backup for performing critical functions when necessary, including payroll and accounts payable; meets with staff regularly to identify and resolve problems.
• Ensures that required reports related to assigned areas of responsibility are accurate and filed timely with State and Federal agencies.
• Oversees preparation of or prepares all audit workpapers, providing accurate and timely workpapers to Finance Manager for review.
• Oversees fixed asset management and management of the City’s equipment replacement planning, including regularly communicating with and providing guidance to staff in other departments.
• Monitors authorized users of the City’s financial system, subject to review by Finance Manager; documents review at least annually.
• Maintains internal control policies and recommends changes to internal controls, subject to review by Finance Manager.
• Manages compliance with the Grant Accountability and Transparency Act (GATA), including reviewing and submitting reports.
• Participates in budget review for specified funds or departments.
• Provides administrative, technical, and analytical support to special projects as directed by the Finance Manager; researches, compiles, and analyzes information to evaluate issues, identify trends, and make recommendations for department process, policy, and service delivery improvement; prepares documents, communications and reports related to findings and recommendations.
• Provides administrative and technical support for department strategic and financial planning; uses basic statistical and evaluative techniques to identify methods for attaining department goals and objectives where required or as directed by the Finance Manager.
• Assists in the preparation and development of department budget; monitors assigned operating budgets; provides technical budget assistance to division managers; reviews purchases and checks for compliance with budget.
• Coordinates assigned procurement processes; assists with drafting and disseminating bids, RFPs, and other procurement documents in accordance with City policy, prepares bid notices and advertisements; responds to requests related to department procurements, distributes bid addenda; documents submittals.
• Responds to inquiries and complaints in a professional, respectful, and courteous manner; provides information and resolves customer service escalations.

Required / Minimum Qualifications:

• Associate’s degree in finance, accounting, business administration or a related field.
• At least three (3) years of progressively responsible experience in finance, preferably in the public sector.
• At least one (1) year of supervisory experience.
• Five (5) years of progressively responsible finance experience, preferably in a public sector environment, may substitute for the education requirement.
• A bachelor’s degree in a related field is strongly preferred.

For a complete list of duties and qualifications, please refer to the job description found on the posting.