Accounts Payable/Purchasing Specialist | Oak Park Elementary School District 97

Position: Accounts Payable/Purchasing Specialist

School Year: 2021-2022

Hours:  8:00 AM- 4:30 PM (includes 1 hour unpaid lunch)

Job Classification/Work Year: Full-Time/12 month

Location:  District Office

Start Date: ASAP

Annual Rate of Pay:  According to the 2020-2023 OPESP Contract https://campussuite-storage.s3.amazonaws.com/prod/735181/c9be791c-b8dc-11e6-bf0d-22000bd8490f/1942021/e76f3a60-8edf-11e9-9a60-12805ceeae8e/file/OPESPAContract20192023.pdf

Skills Test: Required 

Qualifications: Two years related experience and/or training preferred

Other Skills and Abilities:

Ability to communicate and interact with individuals from varied educations and social backgrounds.

• Ability to work in a confidential business atmosphere.
• Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system.
• Highly skilled in development and use of complex filing systems, both hard copy and database related.
• Ability to work effectively in a constantly changing environment.
• Ability to multi-task and manage email communications from both vendors and District employees
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to work effectively with computer word processing, spreadsheets, graphic and other applicable software applications.
• Experience with Infinite Visions preferred

Major Responsibilities: 

• Processes all requisitions, purchase orders, check request, invoices, and vouchers for the District and ensures they are properly coded in the financial software to align with the District’s budget and follow ISBE reporting requirements.
• Handles the printing and mailing of all accounts payable checks.
• Ensures IRS Form 1099 is prepared for all appropriate vendors at year end.
• Maintains the vendor permanent files which include IRS Form W-9 and ensures vendor addresses and contact information are up to date.
• Handles all employee and vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices with all parties including District employees and vendors.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports both electronically and in hard copy form.
• Assists in compiling information and preparing responses to auditors during the annual external audit.
• Manages the District’s Procurement Card program which involves distribution of monthly statements to cardholders, gathering required supporting documentation for charges, and reconciliation of the monthly statements to amounts posted in the District’s financial software.
• Manages the District’s Amazon Business account and ensures timely payment of invoices
• Performs other duties as required to support the Business Office.