Assistant Finance Director | Village of Richton Park

Scope of Work

The Assistant Finance Director performs a variety of complex supervisory, professional, administrative and technical functions related to general accounting, budget development and maintenance, financial reporting, resolving of operational problems and planning, directing, managing and overseeing the activities of personnel of the Finance Department. In the absence of the Finance Director, the Assistant Finance Director will serve in an acting role and assume Director duties and responsibilities.

Essential Duties and Responsibilities

The job duties listed are typical examples of the work performed by positions in this job classification.

• Supervise, train, direct and evaluate department personnel; monitor activities and operations of the department; make recommendations in hiring, discharging and disciplining.
• Assist the Finance Director in planning and prioritizing daily work schedule and analyzing data to develop departmental daily work assignments that can involve resolving difficult, technical and/or administrative issues.
• Assist in planning and executing operations of the Finance Department including budgeting, accounting, appropriation, disbursement and investment of all Village funds and other fiscal activities.
• Prepare accurate and timely monthly financial reports; including annual treasurer’s reports, other financial or statistical reports as requested.
• Analyze and prepare financial information or reports detailing assets, liabilities, revenues and expenditures/expenses; prepare balance sheet, revenue forecasts, expenditure reviews and analyses, cost-benefit analyses, cost of service studies, and other reports to summarize current and projected Village financial position.
• Prepare records, files and schedules for annual financial audit.
• Coordinate development of the annual budget, including the capital improvement plan and capital equipment replacement fund; prepare ordinances to implement the budget, including tax levy and tax levy abatement ordinances; monitor budget performance.
• Prepare year-end closing transactions and close books at year-end; prepare transfer of funds ordinance.
• Assist with the investment of Village funds pursuant to investment policy; handle necessary communication with banking instituations; prepare investment reports.
• Assists departments with federal, state and local grant requests and compliance.
• Assist in development, preparation, maintenance and implementation of financial policies and procedures.
• Assist with the review of payroll registers and federal filings.
• Respond to inquiries and requests for information from other departments, outside agencies and the public, providing advice and assistance as required; resolve issues with residents, when necessary.
• Spot trends in the types of problems encountered in running the accounting system and suggest new and innovative ways of managing departmental operations; perform technical reviews on potential accounting policy questions, providing recommendations to the Finance Director on positions taken.
• Demonstrate work ethic, integrity and professional conduct; good organizational, follow through and time management skills; excellent attention to detail; and a friendly, positive and helpful attitude.
• Establishes and maintains cooperative working relationships with coworkers, Village officials, the public, financial institutions, auditors, etc.
• Follow and promote established practices, policies and procedures of the Village and department; maintain confidentiality of departmental and Village information.
• Perform all job duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience

This position requires a Bachelor’s degree in Finance, Accounting, or a related field and a minimum of three years of governmental accounting experience and two years of supervisory experience; an equivalent combination of education and experience which provides the requisite knowledge, skills and abilities to perform the essential duties and responsibilities of the position will satisfy the requirements. A Certified Public Accountant (CPA) license or Certified Public Finance Officer license (CPFO) is preferred, but not required.

Certificates, Licenses, Training

Considerable knowledge of the principles and practices of municipal accounting, finance and fiscal procedures; knowledge of the principles of budgeting, auditing and internal controls, purchasing, debit management, TIF, standard business practices and of laws and regulations relevant to municipal accounting and fiscal operations.

Necessary Special Requirements

Valid driver’s license; ability to pass a drug screen, physical, credit check and background check.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move 25 pounds or more.

Salary Range: $90,000 - $110,000