Purchasing Supervisor (Finance) | Village of Schaumburg

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court, Schaumburg, IL 60193

http://www.schaumburg.com/

The Village of Schaumburg is a thriving community of 78,732 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity. Notable village distinctions include being named one of the "Top Ten Best Places to Live" by Money Magazine; being ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs"; and receiving the Distinguished Budget Presentation Award from the Government Finance Officers Association for meeting the highest principles of governmental budgeting for the seventh consecutive year.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Purchasing Supervisor (Finance) with an online application deadline of 04/10/2022.

Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

STARTING SALARY RANGE:  $67,672.00 - $82,899.00 annually dependent on qualifications. The salary range for this position is $67,672.00 - $98,127.00 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position assists with the formulation of policies and operating procedures related to the purchasing activities for the village; manages the activities of the Purchasing division including purchasing, accounts payable, fixed asset accounting, and other commodity contracts; and provides a continuous point of contact with department representatives. Responsible for training staff in purchasing and procurement policies and procedures, integrated ERP system, and cash disbursement programs.

To succeed in this role, the ideal candidate will need to effectively communicate to a full range of people, inside and outside the organization.   We are looking to add a team member that demonstrates confidence, trust, and is motivated by success and work towards achieving higher results, look for ways and means to improve performance, clearly assign responsibilities setting clear objectives and measures.

JOB DUTIES:

1.    Oversees, evaluates, and assists with the activities from “purchase to pay”, for the procurement of supplies, equipment, and contractual services for the entire village. This includes making recommendations and taking action when needed. 
2.    Supervises the Purchasing division employees.  Serves as back-up to division employees during vacancies.  This includes interviewing, completing performance appraisals, and recommending personal actions when needed. 
3.    Manages the centralized purchasing function of the village in compliance with legal requirements, such as prevailing wage, Board policies, departmental procedures, and recognized best practices.  Audits, reviews, and approves all requisitions within budget limits and in accordance with established procedures.  
4.    Oversees the competitive purchasing process which includes public bids and Requests for Proposals (RFP) for high dollar value contracts and in compliance with village policy and State statutes.
5.    Coordinates the processing of purchase orders, change orders and other documents.  Collaborates and communicates with other departments and department management when exceptions to purchasing policies are requested.
6.    Assists with the development of the annual budget for the purchasing division.
7.    Reviews, drafts, recommends, and implements approved changes to purchasing processes and procedures. 
8.    Assists in reviewing agenda items that require an expenditure of funds that are intended for presentation to Village Trustees.
9.    Attends meetings with other village staff as required or requested by supervisors.
10.    Performs other duties as assigned.

Reports and recommends changes in purchasing policies to Director of Finance.  Monitors expenditures to affirm the departments do not exceed the budget. Assist in annual financial audit by preparing assigned reports or providing documentation as directed.

QUALIFICATIONS:
1.    Bachelor’s degree in Business Administration or closely related field.
2.    A minimum of three years of experience in accounts payable and competitive procurement activities.
3.    A minimum of three years of supervisory experience coordinating a range of activities undertaken by others that involve directing, monitoring, and evaluating performance of staff.
4.    Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.

Working knowledge of accounting principles as applied to the maintenance of procurement records. Working knowledge of online purchasing and bidding software.  Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and other public agencies. Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner. Ability to organize, plan, and direct a centralized procurement program.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
1.    This position works in a typical office setting.
2.    Prolonged periods of concentration, proofreading, and extensive computer work.
 

BENEFITS:

The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER