Senior Management Analyst | City of DeKalb

The City of DeKalb, Illinois is seeking a Senior Management Analyst to join our team! The Senior Management Analyst provides a variety of professional and technical support to the City Manager, Public Works Director, City Engineer, and Transit Division. This position assists with the overall departmental workflow and process improvement including analysis of data, generation and presentation of reports, budget, and grants/contract administration. The Senior Management Analyst is assigned to the City Manager’s Office and is under the direct supervision of the City Manager. This position routinely handles highly sensitive and/or confidential information. This position will experience contact with the City Manager, Director of Financial Services, other internal staff members, outside agencies, and the community at-large.

Essential Functions:

• Performs detailed analytical studies of the finances (including payables and budget allocations), billing and receivable processes, workflow, and contractor relations of the Engineering and Transportation divisions. Utilizes various digital research tools to complete analyses and report findings.
• Monitors segments of large public works projects undertaken by the City, such as those executed by the Illinois Department of Transportation (IDOT) or Transit, ensuring that the City’s budgetary constraints and administrative goals based on Council direction are met.
• Assists with departmental budget processes as assigned including compilation and analysis of data, forecasting impact of budgetary decisions, budget narratives and reporting. Assists management staff with monitoring of divisional budgets as well as project-specific budgets.
• Assists in preparing and managing project budgets and cost estimates. Ensures compliance with financial policies and funding requirements.
• Monitors project status and milestones, identifies delays or budget variances.
• Collaborates with the Finance Department to ensure proper fund allocation and reporting.
• Monitors consultant cost estimates, verifies consultant invoices, and recommends payment.
• Develops financial forecasts for engineering projects based on scope, timeline, and funding sources.
• Plans, coordinates, and evaluates activities associated with contracts. Participates in research and evaluation of proposed contractual obligations and agreements. Monitors compliance with applicable contractual agreements and Council actions.
• Prepares requests for proposals for hiring outside consultants, vendors, and contractors. Distributes requests, evaluates proposals, conducts reference checks, and makes recommendations.
• Coordinates and interacts with various contractors/vendors to ensure desired performance and proper accounting of services.
• Oversees and maintains contracts; works collaboratively with the various City divisions on contracts, bids, and quotes, collects data and prepares related reports.
• Reads, understands, and implements project contracts and agreements and creates a detailed project schedule of deliverables.
• Participates in setting departmental goals and objectives. Coordinates and compiles departmental or divisional performance measures, researches best practices and benchmarks, performs trend analyses of operational and financial data, and generates monthly and other statistical progress reports.
• Assists in composing, editing, and presenting business analyses, City Council memos, confidential reports, correspondence, and other materials as requested.
• Assists with the development, maintenance, and oversight of the Capital Improvement Plan and asset management system.
• Collects, analyzes, prepares, and disseminates departmental information to departments, public, outside agencies, media, and citizens. Collects and submits statistical information to required agencies or those requesting such information.
• Coordinates the request for reports from internal departments and outside agencies. Assists in the research, analysis, and preparation of departmental reports. Disseminates information as requested.
• Responds to and resolves difficult and sensitive inquiries and citizen concerns.
• Composes correspondence and documents that may contain sensitive personnel information. 
• Assists administrative staff in the preparation and coordination of agenda materials for City Council and various department related boards and committee meetings. Takes minutes at various department and/or inter-agency meetings.
• Prepares correspondence in response to written inquiries. Composes and/or disseminates press releases and announcements to media as requested.
• Assists with Freedom of Information (FOIA) requests. Coordinates, retrieves, and compiles records for processing within required timeframes.
• Maintains records of public infrastructure projects and updates asset management information system.

Minimum Qualifications:

Education:

• High School Diploma or equivalent required. Associate’s degree from an accredited community college in Public Administration, Business Administration, Accounting, Finance, or a related field preferred.
• Valid driver’s license required. 

 Experience:

• A minimum of three years of experience in areas such as project administration, data and research analysis, policy administration, budgeting, financial reporting, or closely related field required.
• Experience within municipal government administration strongly preferred.
• Prior experience with construction-in-progress (CIP) accounting and/or grant administration and reporting preferred.
• Familiarity with engineering principles and terminology a plus.
• Strong working knowledge of MS Office (Word, Excel, Access and PowerPoint), Adobe Acrobat Pro, customer relations management, and database management experience required. Enterprise systems experience preferred.

Starting Salary Range: $77,414 - $94,832 annually dependent on qualifications. The full salary range for this position is $77,414 - $112,097. The City of DeKalb provides a comprehensive benefits package that includes medical, dental, vision and prescription benefits, life insurance coverage, HSA & flexible spending accounts, deferred compensation and participation in the Illinois Municipal Retirement Fund (IMRF).