Accounting Specialist | Village of Glen Ellyn

DESCRIPTION:

The Village of Glen Ellyn Finance Department is seeking qualified candidates for the position of full-time Accounting Specialist. The job duties of the Accounting Specialist include but are not limited to processing invoices for the Village, the Glen Ellyn Volunteer Fire Company, and Glenbard Wastewater; maintaining vendor files, assisting and serving as a backup to the Staff Accountant, preparing and reporting financial data, and consulting with vendors and Village personnel to ensure accurate information and documentation.

 ESSENTIAL FUNCTIONS:

• Review and process invoices; assure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.
• Perform check run; distribute checks appropriately (Village – weekly, GWA-bi-monthly, and Fire Company – monthly.)
• Maintain vendor files; obtain W-9 information in accordance with federal requirements.
• Review purchasing statements for proper documentation, collecting missing data.
• Prepare warrant lists and vouchers for review and approval of the Trustee prior to Board meetings.
• Consult with vendors and Village personnel regarding payment status, and documentation, providing assistance as requested.
• Coordinate the purchase order process, including purchase order creation, monitoring, and reporting.
• Coordinate purchasing audits in accordance with the purchasing policy.
• Reconcile various reports for conformity with monthly ledger balances.
• Coordinate electronic workflow approval process.  Assist other workflow users with troubleshooting and escalate issues as appropriate.  
• Assist in the preparation and reporting of financial data.
• Serve as a backup to the Staff Accountant position.
• Reconcile various Community Development deposit accounts.

 QUALIFICATION REQUIREMENTS:

• Qualified candidates must possess a high school diploma or equivalent. An Associate’s Degree in Accounting or a related field is preferred.
• Minimum of two years of experience including financial record keeping and reconciliation. 
• One year of experience in Accounts Payable is preferred.
• Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Munis a plus.
• Must be detail-oriented and be able to work independently and as part of a team. 
• Demonstrate excellent verbal and written communication skills.
• Ability to communicate effectively with other members of the team, supervisor, and the public.
• Ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.
• Ability to work within established deadlines and complete work on schedule.
• Position requires individuals capable of completing basic mathematical calculations.

WORK SCHEDULE:

8:00 am to 4:30 pm, Monday through Friday with occasional additional hours required. 

SALARY/BENEFITS:

This is a full-time, non-exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF) a defined benefit retirement plan. The salary range for this position is $52,526 to $79,827, with an anticipated starting salary of $53,000 to $66,000 depending on qualifications.