Accounting Specialist | Village of Glen Ellyn

DESCRIPTION:

The Village of Glen Ellyn Finance Department is seeking qualified candidates for the position of full-time Accounting Specialist. The job duties of the Accounting Specialist include but are not limited to processing invoices for the Village, the Glen Ellyn Volunteer Fire Company, and Glenbard Wastewater; maintaining vendor files, assisting, and serving as a backup to the Senior Accountant, preparing and reporting financial data, and consulting with vendors and Village personnel to ensure accurate information and documentation.

ESSENTIAL FUNCTIONS:

• Take ownership of the Village’s Accounts Payable process, including but not limited to:
  • Review and process invoices; assure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.
  • Perform check run; distribute checks appropriately (Village – weekly, GWA-bi-monthly, and Fire Company – monthly.)
  • Maintain vendor files; obtain W-9 information in accordance with federal requirements.
  • Review purchasing statements for proper documentation, collecting missing data.
  • Prepare warrant lists and vouchers for review and approval of the Trustee prior to Board meetings.
  • Consult with vendors and Village personnel regarding payment status, and documentation, providing assistance as requested.
  • Coordinate the purchase order process, including purchase order creation, monitoring, and reporting.
• Coordinate purchasing audits in accordance with the purchasing policy.
• Reconcile various reports for conformity with monthly ledger balances.
• Coordinate electronic workflow approval process.  Assist other workflow users with troubleshooting and escalate issues as appropriate. 
• Assist in the preparation and reporting of financial data.
• Serve as a backup to the Staff Accountant position.
• Reconcile various Community Development deposit accounts.

QUALIFICATION REQUIREMENTS:

• Qualified candidates must possess a high school diploma or equivalent. An Associates Degree in Accounting or a related field is preferred.
• Minimum of two years of experience including financial record keeping and reconciliation. 
• One year of experience in Accounts Payable is required.
• Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Munis a plus.
• Must be detail-oriented and be able to work independently and as part of a team. 
• Demonstrate excellent verbal and written communication skills.
• Ability to communicate effectively with other members of the team, supervisor, and the public.
• Possess excellent typing skills and the ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.
• Ability to work within established deadlines and complete work on schedule.
• Position requires individuals capable of completing basic mathematical calculations.

WORK SCHEDULE:

8:00 am to 4:30 pm, Monday through Friday with occasional additional hours required. 

SALARY/BENEFITS:

This is a full-time, non-exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF) a defined benefit retirement plan. The salary range for this position is $62,258 to $87,161, with an anticipated starting salary of $62,258 to $74,709 depending on qualifications.