Assistant Finance Director | Village of Glen Ellyn

DESCRIPTION:

The Village of Glen Ellyn is seeking qualified candidates for the full-time position of Assistant Finance Director. The position reports to the Finance Director and directs the work and manages the staff of the Finance Department.  The job duties of the position include, but are not limited to, assisting the Finance Director in managing the day-to-day operations of the Department, overseeing the cashier, utility billing, accounts payable, customer service, accounting, and payroll operations.  Position ensures proper recording of all Village financial transactions; supervises and develops highly effective work teams; and provides excellent customer service to residents. Position serves as an integral member of the Village’s budget team, and produces and distributes timely financial and statistical reports, completes the Village’s Annual Comprehensive Finance Report, and coordinates the Village’s application for the GFOA awards.  The incumbent acts as the Finance Director in her/his absence.

ESSENTIAL FUNCTIONS:

• Assist the Finance Director in managing the day-to-day operations of the Finance Department, act as the Finance Director in their absence.
• Ensure the integrity of data channeled into the financial accounting system through the cash receipts, cash disbursements, budget entries, and general journal cycles.
• Responsible for the preparation of the monthly financial statements and quarterly Village Board financial reports; perform detailed account analysis and prepare complex financial models and reports, as needed.
• Assume full responsibility for the timely completion of the Village and Glenbard Wastewater Authority annual audit process, and the Village’s application for the associated GFOA award programs.
• Participate as an integral member of the Village budget team; assists Finance Director and other Department Heads with budget information requests and reports; assists with completing the final budget document.
• Participate in the development and implementation of Department goals, objectives, policies, and priorities.
• Assist with maintaining a strong structure of internal controls.
• Stay abreast of ongoing legislation and accounting standards as it relates to department functions and implements and directs changes in the Department as needed.
• Respond to customer complaints by providing swift and effective resolution to issues as they arise.
• Direct, schedule, and assign work to designated personnel.
• Participate in the selection, training, motivation, and evaluation of personnel; provide or coordinate team training; work with team members to correct deficiencies; implement corrective disciplinary measures, as needed.
• Represent the Finance Department to other Village departments, elected officials, outside agencies and the general public; explain, justify and defend programs, policies, and activities; and negotiate and resolve sensitive, significant, and controversial issues.
• Participate on a variety of boards and committees; attend and participate in professional meetings; provide staff support and serve as a liaison to various commissions, which include determining and producing agendas, providing research, and developing actions items.  This may include participating in early morning or evening meetings, as needed.
• This position is an integral part of the Village’s management team and will be asked to participate in or lead special projects that further department goals or the Village’s strategic plan and goals.  

QUALIFICATION REQUIREMENTS:

Candidates applying for this position must possess a Bachelor’s degree in Finance, Accounting, Business, or Public Administration.  A Certified Public Accountant (CPA) or advanced degree is preferred. Aminimum of four (4) years of increasingly responsible experience in accounting and finance which includes financial statement preparation, including at least two (2) years of supervisory experience, is required.  Public accounting experience is preferred.  Any combination of education and experience that provides the equivalent knowledge, skills, and abilities will be considered.   

The Village is seeking candidates who are self-starters and possess the ability to communicate effectively with a variety of stakeholders (e.g., residents, employees, senior management, and elected officials).  Position requires clear and professional writing skills and ability to verbally communicate effectively. The candidate must have proven ability to exercise initiative and independent judgement, the ability to tactfully control situations and effectively prioritize and delegate work to staff members, the ability to problem solve and multi-task to meet objectives and deadlines, and the ability to perform complex mathematical calculations, prepare and monitor budgets, audits, and various financial reports. Previous public speaking and presentation experience is desirable.

The successful candidate will be able to demonstrate previous experience using enterprise financial/accounting software systems; prior experience using MUNIS (Tyler Technologies) would be ideal.  Candidates must be computer savvy, and have excellent MS Office software skills (e.g., Word, Excel, Outlook, and PowerPoint).

SALARY/BENEFITS:

This is a full-time, exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF), a defined benefit retirement plan. The salary range for this position is $96,526 to $135,137, with an anticipated starting salary of $96,526 to $115,831 depending on qualifications.