Part Time Finance Supervisor | Warrenville Park District

Position Summary

Responsible for accounts payable, payroll processing, cash receipts and accounts receivable functions, as well as providing other accounting and administrative assistance to the Superintendent of Finance and Technology and the District as needed.

This is a part time position, typically working 24 hours per week Monday-Friday and is eligible for IMRF pension benefits.  Hours and days are based on District financial processing schedules and will be designated by the Superintendent of Finance and Technology. Salary based on qualifications.

Position Duties and Responsibilities

Prepare and process all monthly accounts payable through financial software system, including preparation of payables listing for monthly Board Report.  Process credit card statements and all electronic payments. Maintain District vendor list, assist with 1099 issuance and answer all vendor inquiries.  Assist with general ledger coding of expenses.  Maintain District vendor contracts and W-9 forms.

Process bi-weekly payroll through Paychex system.  Prepare all payroll journal entries and process all electronic payments and reporting.  Responsible for all necessary payroll reporting throughout the year.   

Prepare daily cash deposits and maintain daily cash reporting log.

Assist with monthly Fitness EFT program processing and non-payment resolution.

Process all invoicing for the District and manage records, collection and reporting of all accounts receivables.

Provide assistance during the annual audit process.

Perform other duties as assigned.

Qualifications

Associates degree with major coursework in Accounting, business or related field with a minimum of three years of comparable work experience desired, or an equivalent combination of education and experience.

Ability to operate all necessary office equipment, proficiency with Microsoft Word and Excel, attention to detail, solid organizational skills and problem solving capabilities, ability to work independently in an efficient and accurate manner and the ability to prepare and maintain confidential records and reports.

Experience with Paychex, RecTrac 3.1 and/or BS&A financial software  desired.