Payroll and Benefits Specialist | Village of Hinsdale, Illinois
Posted on Mar 3, 2023 and will remain open until filled.
- Do you love administering payroll and benefits for an organization?
- Are you passionate about delivering outstanding service to employees and retirees?
- Do you enjoy Open Enrollment and helping to educate about benefits plans and options?
- Is working with outstanding vendor partners important to you?
If you’ve answered “yes” – we may have a fabulous opportunity for you.
We are recruiting for a Payroll and Benefits Specialist. We run payroll using Tyler Munis and are members of IPBC (Intergovernmental Personnel Benefits Cooperative). Please see the job description below and reach out to Tracy McLaughlin, HR Director (email@example.com / 630-247-6364) or Alison Brothen, Finance Director (firstname.lastname@example.org / 630-789-7025) with any questions.
POSITION: Payroll and Benefits Specialist
DATE: March 3, 2023
REPORTS TO: Finance Director
PAY GRADE: M104, $56,678 – 82,409 (effective 5/1/22 – 4/30/23)
FLSA STATUS: Exempt; confidential employee
We are seeking a highly qualified candidate and will compensate with a competitive starting salary
Administers comprehensive payroll and benefit programs for the Village.
Supervision Exercised - None
- Oversees and administers Village payroll system, Tyler Munis, on a bi-weekly basis. Regularly audits Village payroll system. Ensures accurate payroll deductions. Updates and maintains employee and retiree data in payroll system.
- Calculates and processes all wage adjustments, including retro-active pay and other change of status information. Prepares and maintains position classification and pay plan. Updates spreadsheets and databases as appropriate.
- Completes post payroll processing of vendor payments and benefit program funding.
- Completes the timely monthly audit of the Village’s invoice for the medical, dental, vision and life insurance programs. Brings any discrepancy to the attention of the Finance Director and our cooperative, the IPBC.
- Tracks and processes all paid and unpaid time off for employees per Village policy.
- Liaison to the Illinois Municipal Retirement Fund (IMRF) with regard to benefits administration. Processes monthly IMRF reports.
- Prepares and submits tax information, such as 941s and W-2s.
- Coordinates payment of insurance by retirees by working with post employment health plan provider, pension system administrator and/or billing retirees. Works with the Account Receivable team to invoice former employees who have elected to continue health care coverage.
- Responds to inquiries from employees and retirees regarding HR policies, procedures and programs.
- Completes verification of employment requests in a timely manner.
- Conducts orientation and onboarding of new employees.
- Manages the human resource benefits system. Ensures that system records are accurately recorded and cross-checked. Enters new hire information or other changes to employee benefits.
- Manages annual open enrollment for medical, dental, vision, life, flex spending and other employee benefits.
- Serves as the Village Alternate Delegate to the Intergovernmental Personnel Benefit Cooperative (IPBC) regarding the Village’s health and medical insurance benefits.
- Manages the FMLA and COBRA program administration and relationship with partner vendors.
- Manages unemployment claims administration and relationship with partner vendor.
- Serves as the primary contact for the Village’s occupational health provider and manages the quarterly random drug and alcohol testing program.
- Manages the relationship with the EAP provider and administers the EAP, including frequent employee communication regarding the benefits of EAP services.
- Ensures that human resource files and records are maintained in accordance with legal requirements and Village policies and procedures.
- Completes monthly and year-end personnel related reports.
- Responds accurately and timely to requests for information, including FOIA requests.
- In partnership with the Human Resources Director, identifies state and federal legal requirements and government reporting regulations affecting HR functions and ensures policies, procedures and reporting are in compliance, including but not limited to Affordable Healthcare Act, OSHA and EEO.
- Maintains annual payroll calendar.
- Maintains and manages applicable clerical work as assigned, including filing.
- Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices.
- Assists with other Finance/Human Resource Department special projects.
- Other duties as assigned.
The work environment generally includes an office setting. The noise level is usually quiet.
Regularly required to sit; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 20 pounds. The position requires prolonged periods of concentration. Specific vision abilities required by this position include close vision and ability to adjust focus.
- Becomes familiar with and observes all applicable safety and security policies/procedures.
- Immediately reports all unsafe conditions and acts to supervisor.
- Reports all accidents to supervisor immediately.
- Recommends improvements to safety and security practices.
- Obeys and adheres to all safety rules and work practices.
- Complete all accident and worker’s compensation forms as required.
Knowledge, Skills and Abilities
Individual must have knowledge and deep understanding of payroll, benefits and human resource reporting and recordkeeping functions including applicable federal, state and local employment-related laws and regulations and fundamental principles and practices of public personnel.
Individual must have demonstrated ability to administer a payroll program for an entire organization.
Ability to maintain mental focus in a fast-paced multi-tasking environment and to work over scheduled hours per week as needed. Must be a self-starter with the ability to exercise independent judgment and manage one’s time in an effective manner.
The individual must be able to communicate clearly and concisely, both orally and in writing, and establish and maintain effective relationships with fellow employees, other departments, management staff and the general public.
- A Bachelor's degree in Human Resources or related field is preferred. Some college is acceptable depending on qualifications and related work experience.
- A minimum of three years progressively responsible human resources experience is required; municipal experience strongly preferred. Experience managing a payroll function for an entire organization is required.
- Strong knowledge of Microsoft Office, including Word, Excel and PowerPoint.
- Ability to learn how to update the Village website and employee intranet.
- Previous experience with HRIS;
- Ability to use general office equipment.
This position participates in the Illinois Municipal Retirement Fund (IMRF). Full benefits are included in this position, including medical, dental, vision and life insurance.
The selection process includes an application, interview process, drug screening and background check. The position is expected to be filled immediately upon conclusion of the interview process and after background checks are completed.
Interested candidates should submit an application, resume and a cover letter to email@example.com. This method is preferred.
Alternatively, an application, cover letter and resume can be mailed to the Village of Hinsdale, Village Manager’s Office, Attn: Human Resources, 19 E. Chicago Hinsdale, IL 60521, e-mail: Visit www.villageofhinsdale.org/jobs for a job application. The Village is an EOE employer.
Village of Hinsdale, Illinois
LocationVillage of Hinsdale
Hinsdale, IL 60521
How to apply
|Village of Hinsdale, Illinois
Payroll and Benefits Specialist
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