Payroll Specialist | City of Naperville

Job Description

The City of Naperville’s Finance Department is seeking a Payroll Specialist to perform day-to-day payroll functions, including but not limited to inputting payroll changes, bi-weekly payroll processing, calculating, and preparing paperwork for remittance of third-party payments.  This role also ensures compliance with applicable IRS regulations, union contracts and citywide policies and produces bi-weekly payroll reports for management.  

Duties

• Performs payroll processing functions, including data entry, verification and correction, and documentation of data adjustments.
• Accurately keys payroll-related new hire data, makes updates in the timekeeping system and maintains payroll records and files.
• Creates, maintains, and revises payroll modules to reflect and capture accurate employee earnings, tax withholding, and benefits codes.
• Ensures payroll processing complies with applicable laws, regulations, and City policies.
• Interprets language from collective bargaining agreements and translates it into accurate mathematical calculations for appropriate payroll processing.
• Provides payroll system support to internal clients.
• Responds to internal and external payroll inquiries, including credit verification requests.
• Processes pay garnishments in accordance with applicable laws and regulations.
• Research recommends and implements procedural changes to improve and enhance payroll processing operations.
• Performs other related duties as assigned.

Qualifications

Required:

• Associate degree in accounting, finance, human resources or related field
• Minimum of 1 year of relevant work experience

Preferred:

• Government payroll experience
• Experience in processing union timekeeping and payroll

Additional Information

The City of Naperville, Illinois is a dynamic community of 149,540 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.

THE CITY OF NAPERVILLE IS AN E. O. E. 

CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.