Finance Assistant - Account Payable | Village of Lake Bluff

About the Village

The Village of Lake Bluff is a family-oriented community located 30 miles north of Chicago along Lake Michigan. Known for its New England-style charm, the Village delivers high-quality municipal services through a dedicated and collaborative staff team.

About the Role

The Accounts Payable Finance Assistant supports the Village’s financial operations by ensuring timely and accurate processing of accounts payable transactions in compliance with municipal policies and governmental accounting standards. This position also provides customer service support to vendors, residents, and internal departments, and assists with payroll backup and utility billing functions as needed.

Key Responsibilities

• Process and verify invoices; enter accounts payable data accurately
• Prepare check runs and electronic payments
• Maintain vendor records and respond to inquiries
• Provide customer service and process payments
• Assist with financial reports, audits, and Board materials
• Ensure compliance with policies, procedures, and internal controls
• Support other Finance Department functions and projects as needed

What We’re Looking For

• Detail-oriented, organized, and dependable professional
• Strong analytical and problem-solving skills
• Customer service mindset with strong interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Effective communicator with a high level of integrity

Qualifications

• Associate’s degree in accounting, finance, business administration, or related field (preferred)
• Minimum of three (3) years of relevant experience or equivalent combination of education and experience
• Intermediate proficiency in bookkeeping and Microsoft Excel

Preferred Experience

• Municipal or government finance experience
• Experience with BS&A or similar financial systems
• Exposure to audits, payroll, or utility billing

Compensation & Benefits

• Salary: $60,000 – $84,500 DOQ
• IMRF pension and 457 plan
• Medical, dental, vision, and life insurance
• Paid time off and holidays
• Tuition reimbursement