Payroll Coordinator | McHenry County

JOB SUMMARY:
The Payroll Coordinator provides analytical support for the County Administration/Finance Department in an accounting capacity. The Payroll Coordinator processes the County payroll while performing time and labor management, reports and reconciles payments and/or deductions made on pensions, revolving loan payments, the Senior Service Grant Commission applications and reimbursements, and Veterans Assistance Commission payables; and collects and reports on OPEB data. The Payroll Coordinator also assists County Administration\Finance with responding to audits (internal and external) and requests for information.

ESSENTIAL JOB FUNCTIONS:

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

• Collects hours, processes, and transmits payroll, and manages timekeeping issues.

• Prepares and maintains accurate records and reports of payroll transactions.

• Assists in change management related to the County’s Payroll system (UKG); identifies and recommends updates to payroll processing software, systems, and procedures.

• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices; facilitates audits by providing records and documentation to auditors.

• Receives Senior Service Grant Commission (SSGC) applications and analyzes and reconciles SSGC reimbursement requests against approved expenditures for payment submission. 

• Maintains departmental position rosters to verify positions and rate of pay for budgetary purposes; reconciles and reports pension deductions versus mandatory contributions.

• Collects data for and drafts the annual OPEB Report, GASB 75 Report or subsequent GASB Standards related to Payroll or compensation. 

• Demonstrates compliance with McHenry County’s organizational values (Respect, Accountability, and Integrity) at all times.

Other Responsibilities:

• Interacts with and maintains effective working relationships with appointed department heads, elected officials, and employees.

• Interacts with staff, elected officials and the general public in person or by telephone in order to respond to inquiries.

• As needed, assists with the responding to audits conducted by the Illinois Municipal Retirement Fund

• As needed, assists with other audits conducted by unions or other reporting entities.

• As needed, assists with responding and addressing findings in internal audits related to Payroll

• As needed, works with HR, Finance and IT to ensure employee records are maintained across ERP Systems (Microsoft Dynamics 365 Finance & Operations and UKG/Kronos)

• Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Microsoft Office 365 (Suite)
Adobe Acrobat
Performance Series
Dynamics 365
UKG (Kronos)
Calculator
Copier/Scanner/Fax
Multi-line Telephone

MINIMUM QUALIFICATIONS REQUIRED: 

Education and Experience:

Bachelor’s degree in Public Administration, Business Administration, Accounting, Finance or related field, and;

Three or more years of progressively responsible local government experience or five or more years of experience in processing payroll.

Licenses and Certifications:

Preferred but not required: American Payroll Association Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Illinois, Wisconsin, and Federal laws pertaining to payroll and the finances of counties. 

Record-keeping, report preparation, filing methods and records management techniques.

Computer applications related to the work.

Skill in:

Applying logical thinking to solve problems and to understand, interpret and communicate complicated policies, procedures and protocols.

Researching, compiling, and summarizing a variety of informational and statistical data and materials.

Preparing clear and concise reports, correspondence and other written materials.

Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.

Working cooperatively with boards, department heads, businesses, industries and community groups.

Using tact, discretion, initiative and independent judgment within established guidelines.

Communicating effectively, both orally and in writing with the general public.

Accurately using addition, subtraction, multiplication, division, algebra, fractions, percentages, ratios, proportions and graphs as necessary in practical situations.

Accurately proofreading documents with accompanying knowledge of grammar, punctuation and spelling.

Operating general office equipment such as copiers, facsimile machines, and telephone systems. 

Performing data entry using word processing, spreadsheet or database commands and formatting material as required. 

Working Conditions:                              

Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt and the like.

The incumbent's working conditions are typically moderately quiet.

While performing the essential functions of this job, the incumbent is regularly required to walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and see, talk or hear.

While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10 pounds.

SALARY & BENEFITS

McHenry County is an EEO employer and offers benefits such as health and dental insurance, pension through IMRF, and more.
The base salary for this position is $60,000.00 per year plus benefits.