Finance Director | City of East Moline

SUMMARY: 

Under general supervision of the City Administrator, supervises the overall operation of the Finance office; performs related duties as assigned.

ESSENTIAL FUNCTIONS: 

(Essential functions, as defined under the Americans with Disabilities Act, may include the following duties, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)

1. Supervises and directs all areas of the Finance office, including accounting, Payroll, purchasing, insurance, billing, and finance personnel. 
2. Plans, implements and assigns work related to the Finance Department and ensures that responsibilities and accountability of all direct subordinates are defined and understood.
3. Responsible for the day to day operations of the Finance Department.
4. Performs administrative, professional and technical work in coordinating accounting, auditing, budgeting and purchasing functions.
5. Responsible for budget preparations for the Finance Department and assisting the City Administrator and other departments with the budget preparations and financial activities.
6. Provides oversight and coordination of information technology (IT) with third party vendors and all necessary city staff.
7. Responsible for managing grants, projects, and implementation of new initiatives as directed.
8. Provides good public relations, addresses concerns, and offers the best possible customer services to residents, and continues to improve the image of the city.
9. Review and maintain accurate and detailed accounts of all taxes and assessments and all money due to the City, money received and the several sources from which derived, and all funds of the City and all disbursements and obligations.
10. Drafts reports and recommendations for controlling expenses and increasing revenues.
11. Directs work of employees involved with various phases of fiscal administration including general accounting, accounts receivable and revenue collection, issuance of accounts payable checks and payroll checks, and treasury and cash management and inspects the work performed in order to ensure quality workmanship.
12. Drafts and reviews operating policies and procedures to ensure City financial records and files are accurate and comply with municipal, state and federal ordinances, regulations and legal requirements.
13. Advises and consults with department heads on fiscal issues that arise.
14. Serves as ex-officio City Treasurer, establishes the City’s investment strategies and portfolio mix.  Manages City investment portfolio by investing City funds in compliance with City’s investment policy.
15. Prepares financial data for monthly and special financial reports and the budget process, and prepares the tax levy for the elected body and the City Administrator’s office.
16. Provide timely, accurate responses to requests for services and information, including legal and confidential information related to collective bargaining.
17. Prepares financial reports relating to grant applications for the City and manages funds for accepted grants.  Produces reports which summarize fund allocation within the grant.
18. Prepares financial data in the Economic Development process.
19. Coordinates and prepares information for the issuance of City bonds.
20. Responsible for general insurance policies.
21. Responsible for the issuance of all City licenses.
22. Develops short and long-range goals and programs for the Finance Department.
23. Motivates and trains employees on day to day operations; abides by and enforces labor contract and policy handbook as situations arise.
24. Maintains records of work performed and prepares written and verbal reports.
25. Attends and represents the department at City Council meetings, public hearings, and meetings with the public.
26. Maintain and renew the City’s liquor license.
27. Submit ST-1 sales tax forms for the Municipal Pool and Jacob’s Park
28. Performs other delegated tasks and oversees special projects as assigned by the City Administrator or Mayor.

 KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of city ordinances, State and Federal laws, city policy manual.
• Knowledge of union contract for AFSCME employees.
• Knowledge of public administration, financial and budget planning and control, principles of management and labor and public relations.
• Knowledge of Tax IncrementPerformance
• Knowledge of municipal bonding
• Knowledge of municipal payroll functions
• Knowledge of municipal retirement plans; police (FOP), Fire (IAFF) and IMRF
• Knowledge of health insurance, policies and practices
• Knowledge of 115 trusts and 457b plans
• Knowledge of liability insurance, policies and practices
• Knowledge of the function of PC based accounting software and PC based spreadsheet software; Microsoft 365, and Caselle municipal accounting software or successor products.
• Knowledge of the various equipment used in the operations of the Finance Department.
• Knowledge of basic problem-solving techniques.
• Ability to supervise, direct and plan the activities of personnel in the Finance Department.
• Ability to effectively manage finance personnel according to 1234 Union Contract.
• Ability to ensure that revenues are received and expenditures are made in accordance with laws   and regulations.
• Knowledge of safety practices.
• Ability to direct other employees to ensure quality workmanship.
• Ability to read and understand city maps.
• Ability to understand and follow oral and written instructions. 
• Ability to work with personal computer in performing duties.
• Ability to ensure safe work environment.
• Ability to effectively communicate with those contacted throughout the course of the workday. 
• Ability to maintain effective working relationships with other departments, agencies, employees, supervisors and the public.
• Skill in mathematical calculations while computing accounting functions in day to day operations.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: 

There is frequent need to sit, there is need to stand, bend, walk, drive, twist, stoop, talk or hear, use hands to finger, lift up to and over fifty (50) pounds, and perform other similar actions during the course of the workday. Must have valid driver’s license.  Position is subject to work in excess of 40 hours per week.  The City of East Moline promotes a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing. 

MINIMUM QUALIFICATIONS: 

Bachelor’s degree from an accredited four-year college in accounting. May supplement Master’s degree in public or business administration and any equivalent combination of training and experience; minimum of 5 years’ experience in a comparable municipal accounting system; and budget preparation; minimum of 5 years’ experience in supervision, proven municipal finance bonding experience; previous experience in public speaking preferred.

SALARY & BENEFIT INFORMATION: 

Starting Salary:

• $109,974 - $152,596 (Dependent on Qualifications)

Benefits: 

• United Healthcare Insurance Plans 
• Dental/Vision (Voluntary Benefit) 
• Basic Life and AD&D Insurance coverage amount of $10,000
• Illinois Municipal Retirment Fund (Mandatory Contribution) 
• Vacation Pay 
• Sick Pay 
• Holiday Pay 
• Personal Days