Finance Director | City of Wilmington

Posted on Jan 14, 2020 and open until Jan 31, 2020.

JOB SUMMARY

Under Administrative direction of the City Administrator, plan, direct, manage and oversee the activities and operations of the Finance Department including financial planning, payroll, budgeting, accounting and auditing, property management, treasury, cash management,  purchasing, utility billing, and management information systems; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Administrator.             

SUPERVISION RECEIVED AND EXERCISED

Receives general administrative direction from the City Administrator.

Exercises direct supervision over clerical staff.

ESSENTIAL DUTIES

Essential and other important responsibilities may include, but are not limited to, the following:

Audit: Directs and completes the preparation of audit schedules for annual audit; coordinates audit with outside auditors; plans and directs Department staff regarding audit responsibilities.

Budget:  In coordination with the City Administrator, develops and administers the City's annual budget. Works with other departments in developing budget requests and revenue and expense projections. Provides guidance on short and long-term financial planning, accounting and reporting procedures, account discrepancies, tax regulations, and City fiscal policies. Recommends budget transfers and amendments when needed throughout the year. Prepares and administers departmental budget throughout the fiscal year.

Cash:  Prepares monthly bank reconciliations.

Banking:  Monitors all banking, bond issues and investment transactions for the City.

Capital Projects/MFT:  Manage all Capital Project Requests and MFT program with City Engineer.

Financial Reporting:  Prepare and present all required financial reports and discuss all financial related issues requiring evaluation or change to the City Council.

Fiscal Policies:  Develop and implement sound fiscal policies for citywide internal control.

General Ledger:  Conducts analysis on all accounts, procedures and operations.

Grants:  Coordinates grant programs with other City departments; supervises individual grant accounting and files as required by grantor agencies and auditors.

Insurance:  Monitors and reports on all City insurance programs, RFPS.

Payroll:  Oversees payroll process and benefits administration.

Policies and Procedures:  Plans, organizes and directs the activities of the Finance Department in accordance with state law, accounting principles, and local policies. Develops and implements departmental policies and procedures and provides guidance on accounting and reporting procedures and City fiscal policies.

Purchasing:  Reviews and approves basic supply procurement and purchase orders.

Public Service:  Work on special projects with various department heads to promote the welfare of the citizens of our community. Occasional Support: front counter, telephones, customer payments, information.

Annual Tax Levy:  Research, complete and submit the annual tax levy after approved.

MINIMUM QUALIFICATIONS

Knowledge of:

  •    Operations, services and activities of a comprehensive financial management and investment planning program.
  •    Management skills to analyze programs, policies and operational needs.
  •    Principles and practices of program development and administration.
  •    Principles and practices of governmental accounting and the regulations governing the reporting of municipal government financial activities.
  •    Principles and practices of accounting, financial planning, investment planning, internal auditing, and budgeting systems.
  •    Principles and practices of municipal budget preparation and administration.
  •    Principles of supervision, training and performance evaluation.
  •    Pertinent Federal, State, and local taxation laws, codes and regulations.
  •    Modern office procedures, methods and computer equipment.
  •    Accounting software programs – Springbrook & Paycor a plus
  •    Complex mathematical and accounting principles.

 Ability to:

  •    Plan, organize, direct and coordinate the work of subordinate staff.
  •    Select, supervise, train and evaluate staff.
  •    Delegate authority and responsibility.
  •    Lead and direct the operations, services and activities of the department.
  •    Perform and supervise complex financial research.
  •    Identify and respond to community and City Council issues, concerns and needs.
  •    Develop and administer departmental goals, objectives, and procedures.
  •    Prepare and present clear and concise administrative and financial reports pertaining to governmental financial activities and planning.
  •    Prepare and administer large and complex budgets.
  •    Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  •    Research, analyze and evaluate new service delivery methods and techniques.
  •    Interpret and apply Federal, State and local policies, laws and regulations.
  •    Communicate clearly and concisely, both orally and in writing.
  •    Establish and maintain effective working relationships with those contacted in the course of work.
  •    Maintain effective audio-visual discrimination and perception needed for:

Making observations

Communicating with others

Reading and writing

Receiving feedback and input

  •    Maintain mental capacity which allows the capability of:

Making sound decisions

Demonstrating intellectual capabilities

Prioritizing of projects and services

EducationBachelor’s degree from an accredited college or university with major course work in finance, accounting, business or public administration or related field. TIF experience a plus. 

EXPERIENCE AND CERTIFICATIONS

Any combination of experience and training what would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:  Five years of increasingly responsible experience in financial management accounting, or a related field, preferably in the public sector including three years of administrative and supervisory responsibility. 

License or Certificate:  Possession of, or the ability to obtain and maintain an Illinois Driver’s License

NECESSARY SPECIAL REQUIREMENTS

Must be 18 years of age or older.

Must successfully pass a pre-employment medical examination, including a drug screen, fingerprint, background check, and reference check.

PHYSICAL REQUIREMENTS

Environmental Conditions:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is moderately low. There may be intermittent interruptions from phones, public inquiries and other staff.

Physical Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.

While performing the duties of this job, the employee is regularly required to sit for extended periods of time. The employee is frequently required to use hands and fingers to use computer keyboard, file, writing and answering phones. The employee is frequently required to walk and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. May be expected to lift and/or move up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

City of Wilmington

Location

1165 S. Water Street
WilmingtonIL  60481
United States

How to apply

Interested person should submit a cover letter, resume, and references to Joie Ziller, City Administrator, City of Wilmington, 1165 S. Water Street, Wilmington, IL 60481 or via email at jziller@wilmington-il.com.

Closing date of submittals is January 31, 2020 with an estimated state date of February 19, 2020.

Salary will commensurate with experience and includes an excellent benefits package.

City of Wilmington
Finance Director
Wilmington, IL
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