Finance Assistant | City of Batavia

The City of Batavia is looking for a Finance Assistant who’s sharp with spreadsheets, great with details, and ready to dive into all things accounting. If you’re dependable, love a good reconciliation, and want to make an impact behind the scenes — this could be the perfect fit! 

This position is a full time on-site position reporting to the City of Batavia's City Hall building. 

A typical work schedule for this position is Monday to Friday 8:00 AM – 5:00 PM. 

Hiring Salary Range: $60,751 - $71,335 DOQ 
Full salary range: $60,751 - $83,766 

Pay grade 7 on the City of Batavia's 2025 wage and salary ordinance non-exempt with excellent benefits. 

The City of Batavia offer a competitive benefit package that includes: 

- Paid Time Off (PTO): Generous vacation days, sick leave, and personal day. 
- Comprehensive Health Insurance: BCBSIL PPO & HMO Medical, dental, and vision coverage. 
- Life Insurance equal to your annual salary paid by the City. 
- IMRF pension with an employer contribution. 
- Tuition Reimbursement: Support for further education. 
- Milestone Reward Program 
- Annual Employee Awards and Appreciation Event. 
- Annual Employee Picnic 
- Annual Holiday Party 
- Wellness Events 
- Inclusive and Diverse Workplace: Commitment to diversity, equity, and inclusion. 
- And much more! 
For more information check out the City of Batavia Human Resources site under the Employee Benefits Summary tab 

POSITION SUMMARY 

This is a position responsible for administrative, fiscal, and clerical work in the City’s Finance Department. Work involves complex administrative, accounting and financial management functions. Work includes calculating, verifying, posting, and balancing a variety of financial transactions for various aspects of the City’s accounting system, and performance of general office support activities. Problem-solving skills and independent decision-making are required. Work is performed under the direct supervision of the Assistant Finance Director. 

ESSENTIAL DUTIES & RESPONSIBILITIES 

Maintain property tax spreadsheet, prepare and enter journal entries. Ensure payment of property taxes to the appropriate pension fund.  Reconcile property taxes to the County distribution. 

Balance bank statements, balance cash accounts to investment software and bank.   

Prepare journal entries of investments purchased and sold. Post interest received by fund for all bank accounts.  

Ensure positive cash balances in all bank accounts by fund. Does inter-fund bank transfers as necessary between funds in City’s accounting software and investment software. 

Maintain spreadsheets for major revenue sources and prepare charts and comparative analysis. 

Prepare month end City Council Financial Reports. 

Maintain grant files, submit for grant reimbursements. 

Reviews and monitor city credit card use. 

Maintain spreadsheets for city’s capital asset listings. Assist in the year-end preparation of asset additions and retirements. Prepare and enters year end accruals. Assist with annual audit. 

Assist with budget preparation. Prepare charts and do data entry as directed. Coordinate with other departments regarding budgetary items and entry into budget software. Assists with Capital Improvements Plan. 

Prepare multiple charts and graphs of financial data.  

Prepare tax levy ordinances with the direction of the Assistant Finance Director. 

Conduct research as requested. Prepares fiscal studies, income and expenditure estimates, and financial reports. 

Perform miscellaneous duties such as scanning, responding to requests from the public, preparing letters, and following up on items as needed. 

Serve as backup to Accounts Payable and Accounts Receivable as needed. 

Performs other duties as assigned. 

MINIMUM QUALIFICATIONS – EDUCATION & EXPERIENCE  

Associate’s degree in accounting or equivalent; three or more years of full-time work experience in accounting may substitute for education requirement; experience in Fund Accounting is preferred but not required; possess a willingness to learn; any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities. 

MINIMUM QUALIFICATIONS - KNOWLEDGE, SKILLS & ABILITIES 

Knowledge 

Considerable knowledge involving Financial Software, Microsoft Office, Excel, and Word. Extensive understanding of Excel and creation of charts is a must. 

Considerable knowledge of office practices and procedures, terminology, and equipment. 

Knowledge of bookkeeping and accounting principles and procedures, with a full understanding of A/R, A/P, and preparation of Journal Entries.  

Sufficient knowledge of governmental accounting and related systems and procedures. 

Skills and Abilities 

Ability to maintain a high level of confidentiality. 

Ability to maintain financial records and to prepare financial reports. 

Ability to make independent decisions in accordance with established policies and procedures. 

Ability to deal with the public tactfully and courteously and to establish and maintain effective working relationships with co-workers and customers. 

Ability to be well organized, work independently and work under deadlines from time to time. 

PHYSICAL DEMANDS/WORKING CONDITIONS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. 

While performing the duties of this job, the employee frequently is required to sit, stand, and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms. The employee is occasionally required to walk.  The employee must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus. 

The City of Batavia is committed to compliance with the American Disabilities Act and is an Equal Opportunity Employer. Diversity and inclusion are critical to our success.